NORTH CADBURY VILLAGE HALL and RECREATION GROUND
Registered Charity No 304592
Chairman: Robin Russell, Orchard View, Woolston, North Cadbury, BA22 7BJ
Trustees Annual Report to the Charity Commission – Year ending 31[st] March 2022
The Trustees of North Cadbury Village Hall are dedicated to maintaining and improving the Hall, Reading Room, Recreation Ground, Playing Field and adjoining Hall Cottage to provide facilities and activities for the benefit of the people of North Cadbury and the surrounding area.
The Charity is administered by the Village Hall Management Committee (the Trustees) according to a constitution dated 11[th] February 1985.
Bank accounts are held with Barclays Bank Plc and the independent examiner of the Charity’s accounts is Mr. Jonathan Hall-Say of North Cadbury.
Our buildings and contents insurers are NFU Mutual.
Elections and nominations for the committee took place at the AGM on the 07[th] October 2021 and were as follows:
Representative of user organizations:
North Cadbury Parish Council John Rundle North Cadbury Toddler Group Jodie Richards (Stood down 04-Jan-2022) North Cadbury Tennis Club Claire Harding North Cadbury Women’s Group vacancy North Cadbury and District Gardening Club Brian Morris North Cadbury Parochial Church Council Nicky Wilson Table Tennis Club Andy Bentley North Cadbury School PTAFA Liz Hay-Say Camelot Players Robin Russell
Elected Members:
James Watts, Ann Cook, Esther Watts, Andy Keys-Toyer, David Loe and Juliette Roseveare.
Officers elected from and by the members: Chairman Robin Russell Vice Chairman James Watts Secretary Ann Cook Treasurer Andy Bentley Booking Secretary Esther Watts
Co-opted Members:
The following were co-opted to the committee; at the short meeting following the AGM – Graham and Jan Jennings.
As of 31[st ] March 2022 the committee had a membership of seven representatives for the organisations which use the hall on a regular basis, six elected members and two co-opted members.
Treasurer’s Report for Financial Year 2021 /22:
Expenditure exceeded Income on the year by £7,874.
On 31st March 2022 the total Balance held was £22,879 which includes £7,006 in the Cottage Reserve account, thus leaving £5,873 above our Emergency Reserve of £10,000.
The relatively large figures for uncleared payments and receipts at the end of March are mainly due to income and expenses for the productions of “Canterbury Tales” held late March.
Income from Lettings is slowly recovering but over the year it is still less than half what it was prepandemic. We have increased hire charges to cover the increases in the cost of electricity.
We received a further £12,417 in COVID support grants.
The two major expenses in the year were £17,711 on new playground equipment, benches, trees, and £7,890 on renewing the ridge on the thatch on the cottage.
There are no outstanding liabilities.
The Insurance Values of Assets have been increased in line with inflation
Chairman’s Annual Report: During the year:
After many periods of lockdown a gradual re-opening of hall started from 12[th] April 2021 mainly for Parent and Child Groups. Gradual easing of these rules continued through the early part of the year and we are now fully functional.
Throughout the year we continued weekly cleaning and playing field grass cutting. In April 2021 the play equipment was upgraded by a small team of volunteers and this brought the whole play area to life again. Two new picnic tables were delivered to us in May 2021.
Several children’s parties have been booked in and the 200 Club coffee mornings resumed in the main hall from May 2021.
Most of our groups and clubs also resumed although some of them decided for varying reasons to discontinue.
A Race Night was held on the 14[th] August 2021 and this was the first full public function since the first lockdown. Our programme of monthly films resumed in October 2021.
We tried unsuccessfully to resume our stage productions during 2021, the school play had to be cancelled after many rehearsals and our winter pantomime suffered the same fate. Covid was still having a great effect on large gatherings.
We hosted the annual Harvest Lunch 2[nd] October combined with St. Michael’s church.
Installation of new play equipment took place in November 2021 and the planting of Platinum Jubilee Copse January 2022.
Thatching of Cottage ridge during September 2021.
We have been fortunate through the year to continue to receive various government grants and we endeavour to make good use of it.
Since the turn of the year activities have started to pick up again. We had two very successful Take Art productions and performances of Canterbury Tales in late March 2022 performed by our in house drama group the Camelot Players.
We followed this with a fund raising event for Ukraine, a Quiz night and Folk nights.
Currently we have 15 committee members (Trustees) and I wish to thank them all for their support during the year.
Robin Russell – Chairman.
STATEMENT OF ASSETS AND LIABILITIES
Year ending 31st March 2022
| ACCOUNT TOTALS carried forward | ACCOUNT TOTALS carried forward |
|---|---|
| RECEIPTS | 38,121.42 £ |
| PAYMENTS | 45,995.87 £ |
| DEFICIT IN YEAR | 7,874.45 -£ |
| OPENING BALANCES | OPENING BALANCES |
|---|---|
| CURRENT ACCOUNT | 1,673.98 £ |
| LESS UNCLEARED PAYMENTS | 70.00 -£ |
| PLUS UNCLEARED RECEIPTS | - £ |
| CASH IN HAND | 118.61 £ |
| DEPOSIT ACCOUNT | 24,826.29 £ |
| COTTAGE RESERVE ACCOUNT | 4,205.06 £ |
| TOTAL BALANCE AT 31.03.2021 | 30,753.94 £ |
| LESS LOSS ON THE YEAR | 7,874.45 -£ |
| BALANCE AT 31.03.2022 | 22,879.49 £ |
CLOSING BALANCES
| CLOSING BALANCES | |
|---|---|
| CURRENT ACCOUNT | 1,886.11 £ |
| LESS UNCLEARED PAYMENTS | 608.88 -£ |
| PLUS UNCLEARED RECEIPTS | 1,649.07 £ |
| CASH IN HAND | 118.61 £ |
| DEPOSIT ACCOUNT | 12,829.00 £ |
| COTTAGE RESERVE ACCOUNT | 7,005.58 £ |
| TOTAL BALANCE AT 31.03.2022 | 22,879.49 £ |
STATEMENT OF LIABILITIES at 31st March 2022
| None | £ | - |
|---|---|---|
| STATEMENT OF ASSETS at 31st March 2022 | ||
| Insurance Value ~ Village Hall (inc. Reading Room) | £ | 1,230,426.00 |
| Insurance Value ~ Hall Cottage (including Club Rooms) | £ | 1,086,630.00 |
| Insurance Value ~ Plant, Machinery and other Contents | £ | 64,931.00 |
| (Includes Hearing Loop, Tables & Chairs etc.) | ||
| Insurance Value ~ Electric Cinema Screen | £ | 3,105.00 |
| Insurance Value ~ Playground Equipment | £ | 73,649.00 |
| Insurance Value ~ Defibrillator and box | £ | 3,003.00 |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteerJ memboys of North Cadbury Willage Hall and Recreation Ground On accounts for the year ended 31 March 2022 Charity no (if any) 304592 Set out on pages I report to the trustees on my eXaMinatn ofthe accounts ofthe above charty (he Trusf) for the year ended 3110312022. Responsibilities and As the chailiy trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements ofthe Chariiies Act 2011 1.the Acri. I report in respect of my examination ofthe Trusvs accounts carried out under section 145 of the 2011 Act and in (xttying out my examination, I have followed the applicable Directions gtven by the Charity C(Mnmission under section 145{5){b) of the Act. I have completed my examination. I c4)nfinn that no material matters have come to my attention in )nnectIOn with the examination which gives me cause to believe that in. any material respecl.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not )rd with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper underslanding ot the accounls to be reached. ' l*ase delete Ihe words in the brackets rfthey do not apply. Slgned: li 202Z Name: Elizabeth Weston Relevant professional qualffication(¥) or body (if any): Address: Summerleaze, Cary Road North Cadbury. Somerset BA22 7DB Section B Disclosure Only complete if the examiner needs lo highlight fflatte of concem {see CC32, Independent examination of charity a¢¢ounts'. directions and guidance for examiners). IER October 2018