NORTH CADBURY VILLAGE HALL and RECREATION GROUND
Registered Charity No 304592
Chairman: Robin Russell, Orchard View, Woolston, North Cadbury, BA22 7BJ
Trustees Annual Report to the Charity Commission – Year ending 31[st] March 2021
The Trustees of North Cadbury Village Hall are dedicated to maintaining and improving the Hall, Reading Room, Recreation Ground, Playing Field and adjoining Hall Cottage to provide facilities and activities for the benefit of the people of North Cadbury and the surrounding area.
The Charity is administered by the Village Hall Management Committee (the Trustees) according to a constitution dated 11[th] February 1985.
Bank accounts are held with Barclays Bank Plc and the independent examiner of the Charity’s accounts is Mr. Jonathan Hall-Say of North Cadbury.
Our buildings and contents insurers are NFU Mutual.
Elections and nominations for the committee took place at the AGM on the 15[th] October 2020 and were as follows:
Representative of user organizations:
| Representative of user organizations: | |
|---|---|
| North Cadbury Parish Council | John Rundle |
| North Cadbury Toddler Group | vacancy |
| North Cadbury Tennis Club | Claire Harding |
| North Cadbury Women’s Group | vacancy |
| North Cadbury and District Gardening Club | Brian Morris |
| North Cadbury Parochial Church Council | Nicky Wilson |
| Table Tennis Club | Andy Bentley |
| North Cadbury Bridge Club | Nicky Wilson |
| North Cadbury Short Mat Bowls | Richard Rundle |
| North Cadbury School PTAFA | Liz Hay-Say |
| Camelot Players | Lyn Saffer |
Elected Members:
Robin Russell, Ann Cook, Esther Watts, Andy Keys-Toyer, David Loe and Juliette Roseveare.
Officers elected from and by the members:
| Chairman | Robin Russell |
|---|---|
| Vice Chairman | James Watts |
| Secretary | Ann Cook |
| Treasurer | Andy Bentley |
| Booking Secretary | Esther Watts |
Co-opted Members:
The following were co-opted to the committee; at the short meeting following the AGM – James Watt, Graham and Jan Jennings.
As of 31[st] March 2021 the committee had a membership of nine representatives of the organisations which use the hall on a regular basis, six elected members and three co-opted members.
Treasurer’s Report for Financial Year 2020 /21:
The past year has been unlike any other due to the impact of the COVID-19 pandemic.
Hall lettings have been minimal due to the various lockdowns through the year. There have been no Coffee Mornings, Film Nights or other fund-raising events held. The 200 Club has continued, and the number of subscriptions has stayed surprisingly constant.
We are fortunate to have ongoing income from leasing the Cottage.
The government COVID-19 support grants have helped enormously and will assist us to fund necessary upgrades to the Playing Field and the Cottage going forward.
Electricity costs have plummeted with the hall hardly having been used. Sewerage charges were discounted during the shutdowns. We have continued to have the hall cleaned on a weekly basis.
We took advantage of the lockdowns to have the floor repaired, sanded and re-sealed (under an insurance claim) and to have the Main Hall and Entrance Foyer repainted.
We also had the Hearing Loop in the Main Hall replaced.
Income exceeded Expenditure on the year by £17,780. On 31[st] March 2021 the total Balance held was £30,754.
There are no outstanding liabilities.
The Insurance Values of Assets have been increased in line with inflation.
During the year:
North Cadbury Village Hall was closed from March 16th 2020 until 7[th] September 2020 due to the pandemic. After re-opening the uptake was very limited and was mainly the Toddler Group and the Daisy Foundation plus our September Committee meeting and our AGM in October with facemasks and socially distanced seating but all other meetings have been ‘virtual’ via e-mails.
The hall was closed again from 5[th] November until 12[th] April 2021 when staged re-opening began.
The playing field was reopened on 6[th] July 2020 with strict social distancing rules in place. Gradual easing of these rules is ongoing to date.
During the year, we have continued weekly cleaning and playing field grass cutting. We took the opportunity during the summer to have the hall floor refurbished and completely repainted the walls and woodwork in the foyer, disabled toilet and main hall. Everything is looking much brighter now.
Our planed playing field upgrade for 2020 was postponed, however, the preparation work has been ongoing, and we now expect to continue with the project this year.
At Christmas the Camelot Players produced a virtual pantomime with a limited cast number and mostly videoed at home by each individual. The final scene was recorded on a one-to-one basis in the main hall and the edited production of Cinderella made available on the play groups website over the holiday period.
The hall cottage continues to be let but routine inspections have not been possible. Maintenance has been limited to our tenants’ own efforts.
Despite a loss of hall income, we have been fortunate to receive a series of discretionary grants from SSDC that has helped us through the lockdown period.
Currently we have 16 committee members (Trustees) but we have had one person who sadly passed away and will be deeply missed. I wish to thank everyone for their support during the year.
We are hopeful that this ongoing year will see a rapid improvement in the nation’s health and that we can resume our activities as they were before the pandemic.
Robin Russell – Chairman.
North Cadbury Village Hall & Club - Accounts Year Ending ~ 31 March 2021
| RECEIPTS | RECEIPTS | HALL RUNNING COSTS | PAYMENTS | PAYMENTS | SURPLUS/ DEFECIT |
|---|---|---|---|---|---|
| 2019/ 2020 | 2020/ 2021 | 2019/ 2020 | 2020/ 2021 | ||
| 9,457.50 | 1,121.50 | LETTINGS | 1,121.50 | ||
| 347.00 | -186.75 | LETTINGS PRE-PAY | -186.75 | ||
| ELECTRICITY | 4,584.93 | 1,692.28 | -1,692.28 | ||
| SEWERAGE CHARGES | 245.63 | 115.27 | -115.27 | ||
| CLEANING CHARGES | 1,720.00 | 1,550.00 | -1,550.00 | ||
| HALL MAINTENANCE/INSP | 1,582.32 | 3,805.22 | -3,805.22 | ||
| EQUIPMENT & REPAIRS | 2,696.42 | 605.39 | -605.39 | ||
| INSURANCE | 2,369.60 | 2,415.28 | -2,415.28 | ||
| HALL CONSUMABLES | 232.83 | 197.73 | -197.73 | ||
| HALL SUNDRIES | 145.30 | 75.00 | -75.00 | ||
| PERFORMING RIGHTS ROYALTIES | 573.94 | 306.24 | -306.24 | ||
| SUBSCRIPTIONS | 100.00 | 100.00 | -100.00 | ||
| STAMPS & STATIONERY | 16.31 | 12.94 | -12.94 | ||
| NEWSLETTER & PUBLICITY | 180.00 | 247.00 | -247.00 | ||
| PREMISES LICENCE | 70.00 | 70.00 | -70.00 | ||
| DEFIBRILLATOR | 125.01 | 155.19 | -155.19 | ||
| BANK CHARGES | |||||
| 9,804.50 | 934.75 | HALL RUNNING COSTS TOTALS | 14,642.29 | 11,347.54 | -10,412.79 |
| RECEIPTS | HALL IMPROVEMENTS | PAYMENTS | SURPLUS/ DEFECIT | ||
| 2019/ 2020 | 2020/ 2021 | 2019/ 2020 | 2020/ 2021 | ||
| 1,842.00 | 1,848.00 | 200 CLUB | 1,160.00 | 1,080.00 | 768.00 |
| 597.20 | COFFEE MORNING | ||||
| 1,680.00 | TAKE ART | 1,874.00 | |||
| 281.25 | PANCAKE EVENING | 77.35 | |||
| 825.50 | QUIZ NIGHTS | 327.93 | |||
| 1,014.00 | 12.00 | FILM NIGHTS | 926.90 | 12.00 | |
| 200.00 | OTHER EVENTS | ||||
| 3,637.95 | 30.10 | BAR | 1,833.63 | 30.10 | |
| 150.00 | 20,824.00 | HALL GRANTS | 20,824.00 | ||
| 3,302.60 | CAMELOT PLAYERS | 2,390.69 | 50.00 | -50.00 | |
| 395.00 | 111.00 | DONATIONS | 111.00 | ||
| 10.88 | 6.66 | INTEREST | 6.66 | ||
| 13,936.38 | 22,831.76 | HALL IMPROVEMENTS TOTALS | 8,590.50 | 1,130.00 | 21,701.76 |
| 23,740.88 | 23,766.51 | HALL TOTALS | 23,232.79 | 12,477.54 | 11,288.97 |
| RECEIPTS | COTTAGE | PAYMENTS | SURPLUS/ DEFECIT | ||
| 2019/ 2020 | 2020/ 2021 | 2019/ 2020 | 2020/ 2021 | ||
| 8,400.00 | 8,400.00 | RENT | 8,400.00 | ||
| 7.74 | 1.32 | INTEREST | 1.32 | ||
| MAINTENANCE | 983.46 | 69.40 | -69.40 | ||
| IMPROVEMENTS | 306.09 | ||||
| INSURANCE | 1,516.47 | 1,573.70 | -1,573.70 | ||
| 8,407.74 | 8,401.32 | COTTAGE TOTALS | 2,806.02 | 1,643.10 | 6,758.22 |
| RECEIPTS | PLAYGROUND | PAYMENTS | SURPLUS/ DEFECIT | ||
| 2019/ 2020 | 2020/ 2021 | 2019/ 2020 | 2020/ 2021 | ||
| GRANTS | |||||
| 1,692.00 | 1,701.50 | GRASS CUTTING | 1,701.50 | 1,851.50 | -150.00 |
| OTHER COSTS | 539.16 | 117.16 | -117.16 | ||
| IMPROVEMENTS | 123.00 | ||||
| 1,692.00 | 1,701.50 | PLAYGROUND TOTALS | 2,363.66 | 1,968.66 | -267.16 |
| 33,840.62 | 33,869.33 | GRAND TOTALS | 28,402.47 | 16,089.30 | 17,780.03 |
Page 1 of 2
STATEMENT OF ASSETS AND LIABILITIES
Year ending 31st March 2021
| ACCOUNT TOTALS carried forward | ACCOUNT TOTALS carried forward |
|---|---|
| RECEIPTS | 33,869.33 £ |
| PAYMENTS | 16,089.30 £ |
| SURPLUS ON YEAR | 17,780.03 £ |
| OPENING BALANCES | OPENING BALANCES |
|---|---|
| CURRENT ACCOUNT | 1,115.93 £ |
| LESS UNCLEARED PAYMENTS | 295.00 -£ |
| PLUS UNCLEARED RECEIPTS | 186.00 £ |
| CASH IN HAND | 143.61 £ |
| DEPOSIT ACCOUNT | 9,019.63 £ |
| COTTAGE RESERVE ACCOUNT | 2,803.74 £ |
| TOTAL BALANCE AT 31.03.2020 | 12,973.91 £ |
| PLUS SURPLUS ON THE YEAR | 17,780.03 £ |
| BALANCE AT 31.03.2021 | 30,753.94 £ |
CLOSING BALANCES
| CLOSING BALANCES | |
|---|---|
| CURRENT ACCOUNT | 1,673.98 £ |
| LESS UNCLEARED PAYMENTS | 70.00 -£ |
| PLUS UNCLEARED RECEIPTS | - £ |
| CASH IN HAND | 118.61 £ |
| DEPOSIT ACCOUNT | 24,826.29 £ |
| COTTAGE RESERVE ACCOUNT | 4,205.06 £ |
| TOTAL BALANCE AT 31.03.2021 | 30,753.94 £ |
STATEMENT OF LIABILITIES at 31st March 2021
| None | £ | - |
|---|---|---|
| STATEMENT OF ASSETS at 31st March 2021 | ||
| Insurance Value ~ Village Hall (inc. Reading Room) | £ | 1,180,265.00 |
| Insurance Value ~ Hall Cottage (including Club Rooms) | £ | 1,042,332.00 |
| Insurance Value ~ Plant, Machinery and other Contents | £ | 61,257.00 |
| (Includes Hearing Loop, Tables & Chairs etc.) | ||
| Insurance Value ~ Electric Cinema Screen | £ | 2,930.00 |
| Insurance Value ~ Playground Equipment | £ | 51,980.00 |
| Insurance Value ~ Defibrillator and box | £ | 2,930.00 |
Page 2 of 2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R•port to tho tru$tg m•mber8 01 NORTH CADBURY HALL AND CLUB On accounts for the ar ended ST 31 MARCH 2021 Charlty no (If any) 304592 Sot ¢t pag•s I report to the trustees on my examination of the accounts of the abo charity ("Ihe Trust.) for year ended 3110312021. R•sponslbllttles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan wth the requirements of the Charities Act 2011 (-the Aci-). I report in respect of my examination of the Trust's accounts carried out urKler section 145 of the 2011 Act and in ¢aryng out my examination, I have followed the applicable Direction5 giv8n by the Charity Commission under secb'on 145{5Kb) of the ACL I have ccThpleted my exaMInat)n. I confimi that no material malters have come to my attention in connection with the examination which gives me cause to believe that in. any material spect. a¢countirKJ records we not kept in accordance with section 130 of the Act or the accounts do rK)t accord with the accounting records Independent examinerfs stalement I have no concems arKI ha come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper undelanding of the attounts to be reached. Slgnéd: Dato: 0210812021 Nam•: Jonathan Hall-say Relevant profossional qualification(s) or body (If any): ACMA Addr•88: Cremome. Cutty Lan8. North Cadbury. Yeovil. BA22 7DG. Section B Disclosure Only complete if the examiner needs to highlight matters of o)ncem (see CC32, Ind8P8nd8nt examinatiM of tharity accounts: directions and guidance for examiners). IER October 2018
Gove hore brlof detalls of any itoms that the examiner wlshès to dlsclose. IER Octobor 2018