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2021-03-31-accounts

LONG ASHTON COMMUNITY ASSOCIATION

Charity Number 304575

ANNUAL REPORT

AND

FINANCIAL STATEMENTS

FOR

Financial Year Ended 31 MARCH 2021

The Community Centre Keedwell Hill Long Ashton Bristol, BS41 9DP

www.longashtoncommunitycentre.org www.facebook.com/LongAshtonCommunityCentre

Long Ashton Community Association is a Registered Charity

1

CONTENT Page
Trustees Annual Report 3 - 6
Independent Examiner’s Report to the Trustees 7
Statement of Financial Activities (SOFA) 8
Balance Sheet 9
Notes to the Financial Statements 10 - 18

LONG ASHTON COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT

YEAR ENDING 31 MARCH 2021

The Trustees have pleasure in presenting this report and the audited financial statements of the Charity for the year ended 31 March 2021. As described the Charity's Trustees are responsible for the preparation of financial statements.

OBJECTIVES AND ACTIVITIES

Objectives

The objectives of the Charity, as stated in the constitution document are:

Activities

When permitted by Covid restrictions on opening, the Charity offers a wide range of facilities to support the local community including the Village Hall (with stage and large kitchen), Keeds Hall (sports hall), Jubilee Pavilion, smaller meeting rooms, Bowling Green, Tennis Courts, sports pitches, children’s play area and LA Café. The Centre is licensed for running a bar.

The facilities are used by a number of groups, classes, individuals and local businesses. These include art classes, several pre-school groups, exercise classes, local history, martial arts groups, local sports clubs and the Parish Council. In addition the facilities are booked on a regular basis for cultural celebrations, an annual flower show, LA Cinema, Feast with a Chef events, cycling events and LACA’s own fundraising events.

The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

ACHIEVEMENTS AND PERFORMANCE

Achievements

This report is given under the shadow of Covid 19 and the prospect of the necessary closure of the complex and how that was to be managed. In line with all other Community Centres and Village Halls in England the Centre has not been permitted to operate and so there is little to report on.

Trustees made an approach to the Parish Council highlighting the need for additional financial support if necessary in order that the Community Centre could survive the pandemic, and recover quickly when conditions allowed. A positive conclusion was reached with the agreement of funding being made available. It was agreed that a monthly meeting would take place with representatives of the Council in order to closely monitor the financial position.

The Government furlough scheme has been key in enabling the charity to survive.

3

LONG ASHTON COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT

YEAR ENDING 31 MARCH 2021

FINANCIAL REVIEW

Reserves Policy

The Management Committee has agreed that the unrestricted or designated funds held by the charity should be at least three months of normal expenditure incurred in managing the Community Centre. This equates to £20,000 - £30,000. The Management Committee feels that this amount would enable the charity to continue to operate in the event of a significant drop in funding, or closure of part of the facilities. It would obviously be necessary, however, to consider how the funding would be replaced.

In the financial year ending 31[st] March 2021, the free reserves held (excluding those allocated to designated funds) stood at £40,585 (2020 – £35,228).

The trustees have considered the impact that the Covid-19 pandemic will have on the charity’s current and future financial position. The charity is taking the following steps to mitigate the threats that Covid-19 may pose to the organisation:

The trustees consider that the charity will continue as a going concern for a period of at least

The trustees therefore consider it appropriate to adopt the going concern basis of preparation of the accounts, as detailed in note 1 to the financial statements.

Issues & Risks

4

LONG ASHTON COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT

YEAR ENDING 31 MARCH 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Background & Governing Document

The organisation is an Unincorporated Association, registered as a charity on 19 July 1962 (amended 8 May 1984), Registered Charity No 304575.

The Association is governed by its constitution, dated 7 July 1999, amended July 2009

Recruitment and appointment

Trustees are appointed by Long Ashton Parish Council as members of the Management Committee, serve for a period of four years and must be resident in the Civil Parish of Long Ashton.

Post year-end event – the trustees were inquorate from 30 November 2021.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered charity number 304575

Principal office

The Community Centre Keedwell Hill Long Ashton Bristol, BS41 9DP

Trustees

Mrs J Pullin – Chair Mrs J Booth (resigned 1/2/21) Mr C Cave was reappointed for another term 15/2/21 Mr C Davis (resigned 1/2/21) Mr T Kindred (resigned 1/2/21) Mr D Williams - Treasurer Ms C Murphy (resigned 1/2/21) Mrs H Moorcroft Mr N Moorcroft (elected 15/2/21)

Key management

Mrs S Tarsey – Centre Manager

Independent Examiner

Geoffrey Speirs FCA ICAEW Haines Watts Chartered Accountants Bath House 6-8 Bath Street Bristol BS1 6HL

5

LONG ASHTON COMMUNITY ASSOCIATION

TRUSTEES ANNUAL REPORT

YEAR ENDING 31 MARCH 2021

Bank services

Santander Bootle Merseyside L30 4GB

Post year end event

Mr N Moorcroft and Mrs H Moorcroft resigned on 30 November 2021 Mrs J Pullin, Mr C Cave and Mr D Williams resigned on 28 March 2022 Mr T Kindred, Mrs S Leong and Mr D Andrews were appointed as trustees on 28 March 2022 Mr C Davis, Mrs K Bolton, Ms C Murphy, Mr J Ives, Mr J Ewen were appointed as trustees on 4 April 2022

A set of accounts were submitted on 26 March 2022, but they had not been approved and there were inconsistencies in the trustees’ report which have been corrected. The newly appointed trustees have therefore had the accounts independently examined and have updated the trustees’ report, and approved these accounts at a trustee meeting on 15 June 2022

Declaration

I declare, in my capacity of Charity Trustee, that the current Trustees have approved the report above and have authorised me to sign it on their behalf.

Signature

Full Name: Christopher Davis Date: 15 June 2022

Position: Chair

6

LONG ASHTON COMMUNITY ASSOCIATION

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

YEAR ENDING 31 MARCH 2021

Independent examiner's report to the trustees of Long Ashton Community Association

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns, other than the matter set out below, and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matter of concern identified

The Trustees' view on the impact of Covid-19 is disclosed in the trustees' report and in the accounting policies note. However, not all future events or conditions can be predicted. The Covid-19 viral pandemic is one of the most significant economic events for the UK with unprecedented levels of uncertainty of outcomes. It is therefore difficult to evaluate all of the potential implications on the charity and wider economy. The charity relies on the financial support of the Parish Council.

Geoffrey Speirs FCA ICAEW Haines Watts Chartered Accountants Bath House 6-8 Bath Street Bristol BS1 6HL

Date: .............................................

7

LONG ASHTON COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDING 31 MARCH 2021

INCOME AND ENDOWMENTS FROM
Donations
Parish Council grants
Government grants
Income from charitable activities
Investment Income
Other incoming resources
Total income
EXPENDITURE ON
2
Costs of generating funds
Charitable activities
Direct costs
Support costs
Governance costs
Total costs
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
As previously reported
Prior year adjustment
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
8
Unrestricted
Restricted
Total
Total
funds
funds
2021
2020
£
£
£
£
2,773
-
2,773
6,908
33,765
-
33,765
36,607
58,623
-
58,623
-
32,437
-
32,437
130,167
195
-
195
406
337
-
337
825
128,130
-
128,130
174,913
332
-
332
360
125,042
-
125,042
116,136
55,535
-
55,535
59,250
1,140
-
1,140
1,068
182,049
-
182,049
176,814
(53,919)
-
(53,919)
(1,901)
-
-
-
-
(53,919)
-
(53,919)
(1,901)
100,024
-
100,024
67,920
34,005
100,024
-
100,024
101,925
46,105
-
46,105
100,024

The notes form part of these financial statements

8

LONG ASHTON COMMUNITY ASSOCIATION

BALANCE SHEET

YEAR ENDING 31 MARCH 2021

note
FIXED ASSETS
Tangible assets
5
CURRENT ASSETS
Stock
Debtors and prepayments
5
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
6
NET CURRENT ASSETS
NET ASSETS
FUNDS
Restricted funds
General fund
Designated funds
TOTAL FUNDS
Unrestricted Restricted
Total
Total
funds
funds
2021
2020
£
£
£
£
11,818
11,818
16,525
-
-
-
317
142
-
142
5,199
40,929
-
40,929
82,534
41,071
-
41,071
88,050
6,784
-
6,784
4,551
34,287
-
34,287
83,499
46,105
-
46,105
100,024
-
-
40,585
40,585
50,985
5,520
-
5,520
49,039
46,105
-
46,105
100,024

The financial statements were approved by the Board of Trustees on15 June 2022 and were signed on its behalf by;

Christopher Davis

Chair

The notes form part of these financial statements

9

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

1. Accounting policies

Basis of preparation

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the assumption that the charity is able to continue as a going concern. However, the Covid-19 pandemic is likely to have a profound impact on the global economy, and may in turn affect the charity. The trustees have considered the impact of this issue on the charity’s current and future financial position. The trustees consider that the charity has sufficient cash reserves to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved. The charity relies on the financial support of the Parish Council.

Incoming resources

Incoming resources are included in the Statement of Financial Activities (SOFA) when the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA.

Grants and donations are recognised on receipt.

Income tax recoverable on gift-aid donations is recognised when claimable.

Incoming resources from fundraising are reported gross in the SOFA

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount realised.

Donated services are included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

The value of any volunteer help received is not included in the accounts but is described in the trustees’ annual report.

10

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

Investment income is included in the accounts when receivable.

Expenditure and liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Assets

Tangible fixed assets for use by the charity are capitalised if they can be used for more than one year. They are valued at cost or a reasonable value on receipt. The charity does not have a policy of revaluation.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Depreciation is calculated from the month of acquisition.

Plant and machinery 25% on cost Fixtures and fittings 25% on cost Office equipment 25% on cost

VAT

Since the charity is not VAT registered, all input VAT is charged with the expenses to which it refers.

Fund accounting

Unrestricted funds are incoming resources receivable or generated for the objects of the charity without further specified purpose. They are available as general funds and can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets the criteria is charged to the fund together with a fair allocation of support costs where appropriate.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Financial instruments

The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments. Financial instruments are recognised when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include trade and other debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost. Financial assets are derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when the charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or if some significant risks and rewards of ownership are retained but control of the asset has transferred to another party that is able to sell the asset in its entirety to an unrelated third party.

11

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

Basic financial liabilities

Basic financial liabilities, including trade and other creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Financial liabilities are derecognised when, and only when, the charity's contractual obligations are discharged, cancelled, or they expire.

Short term liquid investments and cash

Cash at bank is held to meet short-term cash commitments as they fall due rather than for investment purposes and includes all cash equivalents held in the form of short-term highly liquid investments. Cash equivalents are short-term, highly liquid investments that are readily convertible to known amounts of cash and that are subject to an insignificant risk of changes in value.

12

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

2. Expenditure
Analysis of resources expended
Cost of generating funds
Advertising
Costs of activities in furtherance of the charity's objectives
Direct costs
General maintenance & repairs
Health safety and security
Grass cutting seeding and pruning
Water rates
Bowling green expenses
Light and heat
Cleaning materials
Waste collection
Business rates
Insurance
Maintenance on the football pitch
Event expenditure
LA Coffee shop
Andre Peel Park maintenance costs
Support costs
Staff costs
Other
Governance costs
Accountancy support
Independent examiner's fees
2021
2020
£
£
332
360
332
17,218
2021
2020
£
£
50,732
15,707
15,516
6,883
3,404
5,383
2,150
4,398
6,144
6,175
8,810
10,945
4,451
2,927
2,080
2,323
-
2,369
2,806
2,953
658
788
-
4,969
21,199
42,454
7,092
7,862
125,042
116,136
39,143
48,033
16,392
13,812
55,535
61,845
480
408
660
660
1,140
1,068

Costs in the prior year have been reclassified to reflect the nature of the expenditure.

13

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

3. Paid employees 2021 2020
£ £
Gross wages and salaries 62,719 85,287
Employers national insurance costs - -
Employers pension costs 766 -
Total staff costs 63,485 85,287
Number of employees involved in:
Supporting programmes 8 13
Management and administration 1 2
Average number of employees in year 9 15
It should be noted that all employees are part-time. The full time equivalent (FTE)
numbers would be: 3 3
Trustee expenses
Number of trustees who were paid 0 0
Total amount paid 0 0
Related party transactions
The following payments were made in the previous financial year
Wages to Jane Booth who helped out in the LA Cafe during an emergency 28

The total employment benefits, including national insurance and pension contributions, of the key management personnel was £16,298.

14

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

4. Tangible fixed assets

COST
At 1 April 2020
Additions
Disposals
At 31 March 2021
DEPRECIATION
At 1 April 2020
Charge for the year
Disposals
At 31 March 2021
NET BOOK VALUE
At 31 March 2021
At 31 March 2020
Plant and
Machinery
Fixtures
and
Fittings
Office
Equipment
Total
£
£
£
£
4,592
14,238
2,769
21,599
-
-
-
-
-
-
-
-
4,592
14,238
2,769
21,599
447
1,858
2,769
5,074
1,148
3,560
-
4,708
-
-
-
-
1,595
5,418
2,769
9,782
2,997
8,821
-
11,818
4,145
12,380
-
16,525

Depreciation is calculated on a straight line basis at a rate of 25% from month of acquisition

5. Debtors and prepayments
Debtors
PAYE
6. Creditors - falling due within one year
Creditors - amounts owing from hirers
Accruals and prepaid Income
PAYE
Pension creditor
2021
2020
£
£
142
4,353
-
847
142
5,199
2,903
3,483
2,572
300
1,163
-
146
-
6,784
3,783

15

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

7. Statement of Movements in Funds

Incoming Outgoing
At 31.3.20 resources **resources ** transfers At 31.3.21
Unrestricted funds
General fund 50,985 127,951 (136,345) - 2,006
40,585
Designated funds
Planned Maintenance 16,792 37 (14,401) - 2,428
Facilities and
Equipment Renewal 7,740 38 - 4,686
- 3,092
Playground 7,316 - - 7,306
- 10
-
Tennis Courts 19,217 104 - 19,311
- 10
-
Fit and Event income
(offset PC grant) (2,026) 2,026 -
100,024 128,130 - 182,049
- 46,105

Planned maintenance fund – This fund is designated for major planned repairs and renewals. Facilities & equipment renewal fund - This fund is designated for purchasing replacement equipment and renewing existing facilities.

Playground fund - This fund is designated for repairs and maintenance of the playground.

Tennis courts fund - This fund is designated for repairs and maintenance of the tennis courts.

16

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDING 31 MARCH 2021

8. Comparative Statement of Financial Assets

INCOME AND ENDOWMENTS FROM
Donations, grants and similar income
Income from charitable activities
Investment Income
Other incoming resources
Total
EXPENDITURE ON
Costs of generating funds
Charitable activities
Costs of activities for charitable objectives
Support costs
Management and administration expenditure
Total
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
As previously reported
Prior year adjustment
As Restated
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Restricted
Total
Total
funds
funds
2020
2019
£
£
£
£
(restated)
43,515
-
43,515
43,224
130,167
-
130,167
132,133
397
9
406
243
825
-
825
1,083
174,904
9
174,913
176,683
28,333
-
28,333
20,692
88,163
-
88,163
77,734
33,707
-
33,707
30,357
26,611
-
26,611
19,074
176,814
-
176,814
147,857
(1,910)
9
(1,901)
28,826
5,029
(5,029)
-
3,119
(5,020)
(1,901)
28,826
62,900
5,020
67,920
53,857
34,005
34,005
19,242
96,905
5,020
101,925
73,099
100,024
-
100,024
101,925

17

LONG ASHTON COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS

YEAR ENDING 31 MARCH 2021

9. Comparative Balance Sheet

note
FIXED ASSETS
Tangible assets
5
CURRENT ASSETS
Stock
Debtors and prepayments
6
Cash at bank and in hand
Accrued Income
CREDITORS
Amounts falling due within one year
7
NET CURRENT ASSETS
NET ASSETS
FUNDS
Restricted funds
General fund
Designated funds
TOTAL FUNDS
Unrestricted Restricted
Total
Total
funds
funds
2020
2019
£
£
£
£
(restated)
16,525
16,525
-
317
-
317
683
5,199
-
5,199
5,664
82,534
82,534
105,403
-
-
-
88,050
-
88,050
111,750
4,551
-
4,551
9,825
83,499
-
83,499
101,925
100,024
-
100,024
101,925
-
5,020
50,985
50,985
62,900
49,039
-
49,039
34,005
100,024
-
100,024
101,925

This page does not form part of the statutory financial statements

18