## **Trustees' Annual Report for the period** Period start date Period end date **Day Month Year Day Month Year From 01 01 2024 To 31 12 2024** ## Section A Reference and administration details **Charity name** Lady Alice Memorial Recreation Ground and Village Hall **Other names charity is known by** > **Registered charity number (if any)** ~~H~~ 304552 **Charity's principal address** Village Hall Hatch Beauchamp Taunton **Postcode** TA3 6SG **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |David Derbyshire|Chair||| |Heather Cope|Treasurer||| |Richard Jones|Secretary||| |Maureen James|Vice Chair||| |Ivor Shepard|||| |Kim Bristow|||| |Ben Toms|||| |Richard Piper|||| |Tamsin French|||| |Shaun Odell|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| |~~po~~|~~po~~|~~po~~|~~po~~| |~~po~~|~~po~~|~~po~~|~~po~~| ## **Names and addresses of advisers (Optional information)** March **2012** **TAR** 1 **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Scheme of arrangement/constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected at AGM, some appointed by local organisations Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the charity is to provide facilities for the inhabitants of Hatch Beauchamp Parish for recreation and leisure in the interest of social welfare. These facilities should aim to improve the condition of life for the inhabitants. The land and buildings specified in the scheme schedule are held in trust to be used for the above objective. March **2012** **TAR** 2 The trustees maintain the village hall building and the grounds including a multi use games area (MUGA) and children's playground. A booking system is in place so that local societies can make use of the hall rooms and grounds for their activities. These organisations arrange for example W.I. meetings, book club, Pilates, bridge club, cricket club, dancing classes, gardening club, advanced motorist’s meetings, choir, Baggo, Boules, theatrical and social events. A local produce market is held once a month. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main** We have been pleased to see an increase in the use of our village hall **achievements of the charity** this year. In particular the newly furbished Gault room. It is an ideal size **during the year** for small meetings and provides audio visual equipment and catering facilities. We have added an outside table tennis table to our play area facilities. Our committee has worked hard fund raising to provide additional income. This has included a car meet, a quiz, bingo, a beetle drive, a skittles match and Take Art productions. We also ran a 100-club draw and a monthly market. We have made repairs to our driveway and have cleared areas of the green and planted a number of trees. At the end of the year our accounts showed a small surplus. ## **Section E Financial review** March **2012** **TAR** 5 The charity used a large proportion of its reserves to fund the **Brief statement of the** refurbishment last year. We have held a number of fund-raising activities **charity’s policy on reserves** this year and are planning more fund-raising events to boost our reserves. **Details of any funds materially** There are no material deficits. **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**||| |---|---|---| ||Heather Cope|David Derbyshire| ||Treasurer|Chair| |||| March **2012** **TAR** 6 **Charity Name No (if any) Receipts and payments accounts For the period** Period end date **To from** 01/01/2024 31/12/2024 ~~ee ee ee~~ ## **CC16a** ## **Section A Receipts and payments** |||**Unrestricted**
**funds**|**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**
**funds**||**Endowment**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**|**Last year**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**to the nearest**
**£**||**to the nearest**|**to the nearest £**|||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||| |**A1 Receipts**|||||||||||||||| |DONATIONS||**2 280**|**2 280**|||||**-**|**-**||**2 280**||**2 555**|**2 555**|| |GRANTS||**-**|**-**||**17 201**|**17 201**||**-**|**-**||**17 201**||**93 999**|**93 999**|| |HIRE FEES||**12 893**|**12 893**||**-**|**-**||**-**|**-**||**12 893**||**7 780**|**7 780**|| |OTHER INCOME|||||**-**|**-**||**-**|**-**||||**-**|**-**|| |FUND RAISING||**5 141**|**5 141**||**165**|**165**||**-**|**-**||**5 306**||**2 637**|**2 637**|| |BANK INTEREST||**-**|**-**||**-**|**-**||**-**|**-**||**-**||**157**|**157**|| |||**-**|**-**||**-**|**-**||**-**|**-**||**-**||**-**|**-**|| |||**-**|**-**||**-**|**-**||**-**|**-**||**-**||**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_|**20 314**|**20 314**||**17 366**|**17 366**||**-**|**-**||**37 680**||**107 128**|**107 128**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 20 314**
**17 366**
**-**
**37 680**
**107 128**
~~=———~~|||||||||||||||| |**A3 Payments**|||||||||||||||| |CLEANING COSTS||**4 345**|**4 345**||**-**|**-**||**-**|**-**||**4 345**||**3 665**|**3 665**|| |INSURANCE||**2 273**|**2 273**||**-**|**-**||**-**|**-**||**2 273**||**2 318**|**2 318**|| |REPAIRS||**6 941**|**6 941**||**-**|**-**||**-**|**-**||**6 941**||**7 690**|**7 690**|| |PLAYGROUND EQUIPMENT||**375**|**375**||**-**|**-**||**-**|**-**||**375**||**3 548**|**3 548**|| |EVENTS COSTS||**1 245**|**1 245**||**-**|**-**||**-**|**-**||**1 245**||**235**|**235**|| |HALL REFURBISH|||||**15 791**|**15 791**||**-**|**-**||**15 791**||**117 272**|**117 272**|| |MUGA REPAIRS||**-**|**-**||**-**|**-**||**-**|**-**||**-**||**2 233**|**2 233**|| |OTHERRUNNING COSTS||**456**|**456**||**165**|**165**||**-**|**-**||**621**||**1 136**|**1 136**|| |UTITITIES||**2 405**|**2 405**||**-**|**-**||**-**|**-**||**2 405**||**2 293**|**2 293**|| |**_Sub total_ **||**18 040**|**18 040**||**15 956**|**15 956**||**-**|**-**||**33 996**||**140 390**|**140 390**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**18 040**
**15 956**
**-**
**33 996**
**140 390**
~~=———~~|||||||||||||||| |**_Net of receipts/(payments)_**
**2 274**
**1 410**
**- 3 684**
**A5 Transfers between funds**
**1 410**
**- 1 410**
**-**
**A6 Cash funds last year end**
**22 367**
**301**
**-**
**_Cash funds this year end_**
**26 051**
**301**
**- 26 352**
~~=SS~~|||||||||||**- 3 684**
**0**
**22 668**
**- 26 352**||**- 33 262**
**-**
**-**
**- 33 262**|**- 33 262**
**-**
**-**
**- 33 262**|**-**
**-**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
LLOYDS BANK
CASH IN HAND
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**26 008**
**301**
**344**
**-**
**-**
**-**
**26 352**
**301**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the trusteesl members of LADY ALICE MEMORIAL RECREATION GROUND AND VILLAGE HALL On accounts for the year ended 2024 Charity no (rf any) 304552 Set out on pages ITemember lo Inctude the Daae nu I report to the trust￿$ on my examination of Ihe accounts of the above charity {￿he Trust") for the year ended Responsibllities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the reqU1￿ments of the Charities Act 2011 (￿he Acr). I report in respect of nry examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord wtth the accounting records Independent examiner's statement I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Dats: Name: HELEN CHADVIICK Relevant professional qualification{s) or body (rf any): FCCA Addre&s.' HATCH GREEN FARM HATCH BEAUCHAMP TA36TL IER October 2018