**Trustees' Annual Report for the period** Period start date Period end date **Day Month Year Day Month Year From 01 01 2021 To 31 12 2021** 

## Section A                        Reference and administration details 

**Charity name** Lady Alice Memorial Recreation Ground and Village Hall 

**Other names charity is known by** 

**Registered charity number (if any)** 304552 

**Charity's principal address** 

|304552||
|---|---|
|Village Hall||
|Hatch Beauchamp||
|Taunton||
|**Postcode**|TA3 6SG|



## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Stephen Williams|Vice Chair|||
||Kevin Comer|Treasurer|||
||Richard Jones|Secretary|||
||Maureen James|BookingSecretary|||
||Peter Hounsell||||
||Kim Bristow||||
||MaryGodin||||
||Eddie Reid||Until 18/05/2021||
||David Derbyshire|Chair|||
||Clare Murphy||||
||Robert Croft||||
||Richard Piper||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||



## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

March **2012** 

**TAR** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Scheme of arrangement/constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected at AGM, some appointed by local organisations Trustee selection methods 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

The object of the charity is to provide facilities for the inhabitants of Hatch Beauchamp Parish for recreation and leisure in the interest of social welfare. These facilities should aim to improve the condition of life for the **Summary of the objects of the** inhabitants. **charity set out in its** The land and buildings specified in the scheme schedule are held in trust **governing document** 

The land and buildings specified in the scheme schedule are held in trust to be used for the above objective. 

March **2012** 

**TAR** 

2 



The trustees maintain the village hall building and the grounds including a multi use games area (MUGA) and children's playground. A booking system is in place so that local societies can make use of the hall rooms and grounds for their activities. These organisations arrange for example W.I. meetings, bridge club, cricket club, dancing classes, Italian language classes, advanced motorists meetings, theatrical and social events. A local produce market is held monthly in the hall. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

March **2012** 

**TAR** 

3 



## Section D                      Achievements and performance 

## **Summary of the main achievements of the charity during the year** 

The charity managed to continue its activities whilst complying with the relevant Covid-19 regulations. It received substantial government support in grants due to its status as a business ratepayer. The Trustees determined that in the probable absence of grant funding for a £1.2 milllion rebuild of the hall, they should consider how best to improve the existing facilities and secure the building in good repair for the future. A clear decision was reached in prioritising the improvements in the following order: toilets, chairs, kitchen, sound system. The MUGA was resurfaced and provides a vastly improved area for games and activities in line with a survey that was conducted early in the year. 

After discussions with the Parish Council and a newly formed Village Shop committee, the Trustees agreed that a temporary (in the fist instance) shop could be sited on the charity’s land. Despite the difficulties arising from the pandemic, the charity again finished the year in surplus. 

March **2012** 

**TAR** 

4 



## 

## 

## 

## 




|**q*-"t<br>\ffi/<br>CF{ARBTY<br>FOR ENGTANDAND||Memorial<br>LadyAlice|Recreation Ground|andVillage HaillNo(ifany)<br>344552|andVillage HaillNo(ifany)<br>344552||
|---|---|---|---|---|---|---|
||||and|accounts||CCl6a|
|||Forthe p€riod<br>from|01-Jan-21|To|31-Dec-21||
|Section ARecei|and payments||||||
|||restricted<br>funds|funds|Endoyyment<br>funds|Totalfunds|Last year|
|||to thenearestf|to the nearest€|to thenearstf|to the nearestf|to the nearestf|
|A1|||||||
|Donations<br>Grants<br>Fundraising<br>Hire Fees<br>Bank lnterest||'t8,253<br>2,8A7<br>6,775<br>427|{,'t00<br>439||1,100<br>18,253<br>3,246<br>6,775<br>427|3,959<br>11,567<br>2,765<br>6,446<br>350|
|Miscellaneousaevenue||I|153||154|50|
||AR)|28,263|1,692||29,955|25,',|47|
|Totalreceipts||28,263|1,6S2|t|zs,sssI|25,147|
|Cleaning Costs<br>Hail running costs<br>Events costs<br>Grass Cutting<br>HallR&R<br>MUGA repairs||3,0't7<br>2,980<br>1,660<br>1,209<br>4,997|500<br>1,989|-|3,017<br>2,980<br>1,660<br>500<br>1,209<br>6,986|5,100<br>4,089<br>1,454<br>1,093|
|Sub|total|13,863|2,489||16,352|11,736|
|A4A,ssetandinvestment|||||||
|Irurcharies-(seetablel|||||||
|Sub|tatal||||||
|Tatalpayments||1|2,489||16,352|11,736|
|Netafreceipts/ (payme|nts)|14,400|797||13,603|13,411|
|A5Transfersbetweenfunds|||||||
|A6 Cashfundslast year end||41,246|2,1U||,t3,380|29,959|
|Cashfundsthis year|end|55,646|1,337||s6,983|43,380|





|sectionBstatement|of assets an|dliabilitiesat|the end of|the period||
|---|---|---|---|---|---|
||||Unrestricted|Restricted|Endowment|
||||funds<br>torcar€st€|funds<br>tonearestf|funds<br>to nearest€|
|B{Cashfunds|luovos||12,489|1,337||
||Bank||42,777|||
||lRedwooo|||||
||lCash onhand||380|||
|||Total cashfunds|55,646|1,337||
||(agree balances|with!'eceipts and payments||||
|||accounl(s))||||
||||Unrestricted|Restricted|Endowment|
||||funds|funds|funds|
||||tonearest€|to nearest€|tonearestf|
|82Other monetary assets||||||
||||Fundtowhich|Cost {optional}|Current value|
|83lnvestment assets||||||
||||Fund towhich|Cost {optional}|Current value|
|84 Assets retainedfor the||||||
|charity's ownuse||||||
||||Fund towhich|Amount due|When due|
|85 Liabilities||||||
|Signedbyone ortwotrusteeson<br>behalfofailthetrustees|Signature||Print|Name|Dateof|
||kI|I|[(EttilCor,^E(<br>Mnrr\Der..BYsrtrR.E.||a/qlep<br>7/4{uu|





## 




##