Report on the work of Farmborough Memorial Hall Committee May 2020 to April 2021
This year my report is very different to usual, we have achieved our planned changes to the hall by updating the kitchen, adding a continuous water boiler in the bar area & sorting out the fire alarm system. The kitchen refurbishment was fortunate enough to receive a generous donation towards the cost from a business in the village & we are very grateful for this support.
Any planned fund raising was cancelled due to Covid restrictions however we were able to benefit from the Government Business Support Grants/Rural Rate Relief administered through the Local Authority & so this compensated for our lost rental & planned fundraising income which has allowed us, with the support from Parish Council grant, to keep the Hall to a high standard & achieve the plans mentioned last year.
Having now completed the kitchen refurbishment (over £10K) the work never stops & now we need to look at the flat roof over the bar area & repairs to the flat roof over the canopy, the latter showing signs of very noticeable leaks at the end of the winter. We have spoken to an expert locally who was able to advise us as to exactly what was needed & what to look for so we will be getting quotes asap.
Impact of COVID-19 on Hall use meant it has barely been used however we have kept slots for all our regular users & hope they will slowly come back when they are confident to do so.
I’m delighted to say the future for the Hall continues to be positive, but this does all depend on the support of the village and the organisations that regularly make use of this essential village resource in whichever way we are allowed to in the future as we come out of this ‘lockdown’.
Depending on future guidelines as to events we can hold I would like to alert to the date of the Craft Fayre Oct.16[th] 2021 which I am sure we will go ahead but may have to change the way it runs if any restrictions are still in place.
Finally as Chairman I would like to thank all committee members for their hard work & willingness to take part in mtgs through zoom or socially distanced depending on rules at the time! However I would like to particularly single out Phil Gray for all he did as the restrictions came into place to ensure the Hall was ‘Covid secure’ (a new phrase used frequently in the last 12 months!) so it could open up to groups as allowed by the guidance, he kept all users informed of the position as it changed, applied for grants as required which became easier as the year went on & B&NES sorted out the system.
I urge anyone who is interested to come & join us at a meeting to see what goes on.
Farmborough Memorial Hall Report SD April 2021
Farmborough Memorial Hall Summary of Accounts 01/04/19 to 31/03/20
| Brought Forward | £16,069.82 | ||
|---|---|---|---|
| Income | 2020-21 [2019-20] |
Expenditure | 2020-21 [2019-20] |
| Bookings - Regular | £ 2,015.51 £ 6,117.50 | Facility Improvements | £ 10,829.92 £ 4,542.65 |
| Bookings - Casual | £ 350.00 £ 3,757.00 | Utilities | £ 3,515.04 £ 3,742.14 |
| Fundraising | £ 94.00 £ 3,193.75 | Wages | £ 2,400.00 £ 2,400.00 |
| Feed-in-Tarif | £ 1,711.62 £ 1,631.74 | Insurance | £ 975.37 £ 979.44 |
| Grants | £ 21,336.00 £ 675.00 | Certifcation | £ 377.38 £ 755.77 |
| Donations | £ 6,325.00 £ 645.00 | Equipment | £ 349.00 £ 347.90 |
| Interest | £ 198.29 £ 160.88 | Refund (COVID19) | £ 40.00 £ 372.00 |
| Misc | £ 25.00 £ - | Maintenance | £ 4,089.58 £ 344.58 |
| Licence | £ - £ 314.71 | ||
| Advertising | £ - £ 15.00 | ||
| Stationary | £ - £ 2.60 | ||
| Repairs | £ - £ - | ||
| COVID Alterations | £ 814.95 £ - | ||
| IT Services (Zoom) | £ 233.01 £ - | ||
| Total Income | £32,055.42£ 16,180.87 | Total Expenditure | £23,624.25£ 13,816.79 |
| Carried Forward | £24,500.99 | ||
| 2020/21 Surplus | £ 8,431.17 |
Phil Gray - Treasurer
Date Payee 03/19/2021 Bath & North East Somerset Council 03/15/2021 EDF Energy 03/15/2021 Bath & North East Somerset Council 03/05/2021 Charlotte Covington 03/01/2021 Mike Kobak 03/01/2021 Water2Business 02/15/2021 EDF Energy 02/10/2021 Farmborough Parish Council 02/01/2021 Water2Business 02/01/2021 Mike Kobak 02/01/2021 Bath & North East Somerset Council 01/28/2021 Water2Business 01/25/2021 P Forsey 01/15/2021 K Jepson 01/15/2021 EDF Energy 01/04/2021 Mike Kobak 01/04/2021 Water2Business 12/31/2020 West of England Rual Network 12/23/2020 C Bates 12/15/2020 EDF Energy 12/01/2020 Mike Kobak 12/01/2020 Water2Business 11/23/2020 Bath & North East Somerset Council 11/16/2020 EDF Energy 11/07/2020 Farmborough Parish Council 11/04/2020 Santander UK plc 11/03/2020 Farmborough Parish Council 11/02/2020 Mike Kobak 11/02/2020 Water2Business 10/20/2020 C Bates 10/20/2020 AO Retail Ltd 10/20/2020 R Cope 10/19/2020 Karen King 10/16/2020 Zoom 10/15/2020 EDF Energy 10/10/2020 Zoom 10/03/2020 C Bates 10/01/2020 L Phillips 10/01/2020 Mike Kobak 10/01/2020 Water2Business 09/29/2020 P Gray 09/17/2020 Sally Davis 09/15/2020 L Phillips 09/15/2020 EDF Energy
09/10/2020 Zoom 09/09/2020 Juila George 09/05/2020 Farmborough Parish Council 09/03/2020 Karen King 09/01/2020 Mike Kobak 09/01/2020 Water2Business 08/27/2020 L Phillips 08/19/2020 D Scammell 08/19/2020 P Gray 08/19/2020 DP Heathing (Shepton Mallet) Ltd 08/18/2020 Screwfix 08/17/2020 EDF Energy 08/11/2020 Zoom 08/08/2020 Sally Davis 08/03/2020 Mike Kobak 07/19/2020 1st Call Fire Protection 07/15/2020 EDF Energy 07/13/2020 P Gray 07/13/2020 Farmborough Parish Council 07/10/2020 Zoom 07/10/2020 Amazon Market Place 07/07/2020 T Fray 07/04/2020 P Gray 07/03/2020 UKPOS 07/02/2020 Instant Print 07/01/2020 Mike Kobak 06/30/2020 T Fray 06/30/2020 Value Products Ltd (Signs4Less) 06/25/2020 Viking Direct 06/25/2020 Viking Direct 06/24/2020 Aspli.com 06/23/2020 T Fray 06/16/2020 T Fray 06/15/2020 EDF Energy 06/13/2020 W Wood 06/13/2020 A Davenport 06/13/2020 N Baird 06/10/2020 H Reynolds 06/10/2020 Zoom 06/09/2020 T Fray 06/02/2020 T Fray
06/01/2020 Mike Kobak 06/01/2020 Water2Business 05/27/2020 Plumbareana.co.uk 05/25/2020 P Forsey 05/19/2020 T Fray 05/18/2020 Farmborough Parish Council 05/18/2020 Farmborough Parish Council 05/15/2020 Deposit - Cheque 05/15/2020 EDF Energy 05/13/2020 Zoom 05/12/2020 T Fray 05/11/2020 Timsbury Guides 05/05/2020 T Fray
05/04/2020 Deposit - Cheque 05/04/2020 Coventry Building Society 05/04/2020 K Jepson 05/01/2020 Mike Kobak 05/01/2020 Water2Business 04/28/2020 T Fray 04/23/2020 Sian Marshall 04/23/2020 Bath & North East Somerset Council 04/22/2020 Edwards Insurance 04/21/2020 T Fray 04/15/2020 C Bates 04/15/2020 EDF Energy 04/14/2020 T Fray 04/10/2020 Zoom 04/07/2020 T Fray 04/06/2020 N Baird 04/01/2020 Mike Kobak 04/01/2020 Water2Business
| Category/Account | Split | Credit |
|---|---|---|
| Grant | £ 1,205.00 | |
| Utilities | ||
| Grant | £ 2,096.00 | |
| Booking Income - Casual | £ 48.00 | |
| Janitorial | ||
| Utilities | ||
| Utilities | ||
| Maintenance | ||
| Utilities | ||
| Janitorial | ||
| Grant | £ 6,001.00 | |
| Utilities | £ 141.46 | |
| Booking Income - Regular | £ 81.00 | |
| Booking Income - Regular | £ 120.00 | |
| Utilities | ||
| Janitorial | ||
| Utilities | ||
| Booking Income - Casual | £ 24.00 | |
| Booking Income - Regular | £ 36.00 | |
| Utilities | ||
| Janitorial | ||
| Utilities | ||
| Grant | £ 1,334.00 | |
| Utilities | ||
| Improvements | ||
| Transfer in | £ 4,019.94 | |
| Booking Income - Regular | £ 233.01 | |
| Janitorial | ||
| Utilities | ||
| Booking Income - Regular | £ 36.00 | |
| Equipment | ||
| Maintenance | ||
| Booking Income - Regular | £ 155.00 | |
| IT Services | ||
| Utilities | ||
| IT Services | ||
| Booking Income - Regular | £ 36.00 | |
| Deposit | £ 25.00 | |
| Janitorial | ||
| Utilities | ||
| Maintenance | ||
| Donation | £ 3,000.00 | |
| Booking Income - Casual | £ 60.00 | |
| Utilities |
| IT Services | ||
|---|---|---|
| Booking Income - Casual | £ 12.00 | |
| Maintenance | ||
| Booking Income - Regular | £ 90.00 | |
| Janitorial | ||
| Utilities | ||
| Booking Income - Casual | £ 24.00 | |
| Booking Income - Casual | £ 42.00 | |
| Covid-Secure Alterations | ||
| Maintenance | ||
| Maintenance | ||
| Utilities | ||
| IT Services | ||
| Donation | £ 25.00 | |
| Janitorial | ||
| Certifcation | ||
| Utilities | ||
| Covid-Secure Alterations | £ (24.12) | |
| Covid-Secure Alterations | £ (4.75) | |
| Covid-Secure Alterations | £ (6.58) | |
| Improvements | £ (20.06) | |
| Improvements | ||
| IT Services | ||
| Maintenance | ||
| Booking Income - Regular | £ 5.00 | |
| Maintenance | £ (12.24) | |
| Maintenance | £ (5.75) | |
| Covid-Secure Alterations | ||
| Covid-Secure Alterations | ||
| Janitorial | ||
| Booking Income - Regular | £ 5.00 | |
| Covid-Secure Alterations | ||
| Covid-Secure Alterations | ||
| Covid-Secure Alterations | ||
| Covid-Secure Alterations | ||
| Booking Income - Regular | £ 5.00 | |
| Booking Income - Regular | £ 5.00 | |
| Utilities | ||
| Refund | ||
| Refund | ||
| Refund | ||
| Booking Income - Regular | £ 128.00 | |
| IT Services | ||
| Booking Income - Regular | £ 5.00 | |
| Booking Income - Regular | £ 5.00 |
| Janitorial | ||
|---|---|---|
| Utilities | ||
| Maintenance | ||
| Booking Income - Regular | £ 108.00 | |
| Booking Income - Regular | £ 5.00 | |
| Grant | £ 700.00 | |
| Booking Income - Regular | £ 54.00 | |
| Booking Income - Regular | £ 81.00 | |
| Utilities | ||
| IT Services | ||
| Booking Income - Regular | £ 5.00 | |
| Booking Income - Regular | £ 121.50 | |
| Booking Income - Regular | £ 5.00 | |
| Booking Income - Regular | £ 80.00 | |
| Booking Income - Regular | £ 48.00 | |
| Booking Income - Regular | £ 117.00 | £ 445.00 |
| Booking Income - Regular | £ 180.00 | |
| Booking Income - Casual | £ 20.00 | |
| Transfer out | ||
| Booking Income - Regular | £ 12.00 | |
| Janitorial | ||
| Utilities | ||
| Booking Income - Regular | £ 5.00 | |
| Booking Income - Regular | £ 144.00 | |
| Grant | £ 10,000.00 | |
| Insurance | ||
| Booking Income - Regular | £ 5.00 | |
| Booking Income - Regular | £ 90.00 | |
| Utilities | ||
| Booking Income - Regular | £ 5.00 | |
| IT Services | ||
| Booking Income - Regular | £ 5.00 | |
| Fundraising Income | £ 20.00 | |
| Janitorial | ||
| Utilities |
Op
| Debit | Balance |
|---|---|
| £ 11,393.30 | |
| £ | (213.00)£ 10,188.30 |
| £ 10,401.30 | |
| £ 8,305.30 | |
| £ | (200.00)£ 8,257.30 |
| £ | (14.50)£ 8,457.30 |
| £ | (213.00)£ 8,471.80 |
| £ | (280.00)£ 8,684.80 |
| £ | (29.00)£ 8,964.80 |
| £ | (200.00)£ 8,993.80 |
| £ 9,193.80 | |
| £ 3,192.80 | |
| £ 3,051.34 | |
| £ 2,970.34 | |
| £ | (294.00)£ 2,850.34 |
| £ | (200.00)£ 3,144.34 |
| £ | (29.00)£ 3,344.34 |
| £ 3,373.34 | |
| £ 3,349.34 | |
| £ | (294.00)£ 3,313.34 |
| £ | (200.00)£ 3,607.34 |
| £ | (29.00)£ 3,807.34 |
| £ 3,836.34 | |
| £ | (294.00)£ 2,502.34 |
| £ (4,019.94)£ 2,796.34 | |
| £ 6,816.28 | |
| £ 2,796.34 | |
| £ | (200.00)£ 2,563.33 |
| £ | (29.00)£ 2,763.33 |
| £ 2,792.33 | |
| £ | (349.00)£ 2,756.33 |
| £ (3,450.00)£ 3,105.33 | |
| £ 6,555.33 | |
| £ | (132.28)£ 6,400.33 |
| £ | (294.00)£ 6,532.61 |
| £ | (14.39)£ 6,826.61 |
| £ 6,841.00 | |
| £ 6,805.00 | |
| £ | (200.00)£ 6,780.00 |
| £ | (29.00)£ 6,980.00 |
| £ | (14.00)£ 7,009.00 |
| £ 7,023.00 | |
| £ 4,023.00 | |
| £ | (294.00)£ 3,963.00 |
£ (14.39) £ 4,257.00 £ 4,271.39 £ (97.00) £ 4,259.39 £ 4,356.39 £ (200.00) £ 4,266.39 £ (29.00) £ 4,466.39 £ 4,495.39 £ 4,471.39 £ (4.75) £ 4,429.39 £ (48.00) £ 4,434.14 £ (39.99) £ 4,482.14 £ (294.00) £ 4,522.13 £ (14.39) £ 4,816.13 £ 4,830.52 £ (200.00) £ 4,805.52 £ (377.38) £ 5,005.52 £ (294.00) £ 5,382.90 £ (55.51) £ 5,676.90 £ (760.00) £ 5,732.41 £ (14.39) £ 6,492.41 £ (17.80) £ 6,506.80 £ 6,524.60 £ (17.99) £ 6,519.60 £ (151.40) £ 6,537.59 £ (142.00) £ 6,688.99 £ (200.00) £ 6,830.99 £ 7,030.99 £ (17.64) £ 7,025.99 £ (149.94) £ 7,043.63 £ (203.90) £ 7,193.57 £ (109.87) £ 7,397.47 £ 7,507.34 £ 7,502.34 £ (294.00) £ 7,497.34 £ (10.00) £ 7,791.34 £ (10.00) £ 7,801.34 £ (20.00) £ 7,811.34 £ 7,831.34 £ (14.39) £ 7,703.34 £ 7,717.73 £ 7,712.73
£ (200.00) £ 7,707.73 £ (29.00) £ 7,907.73 £ (124.80) £ 7,936.73 £ 8,061.53 £ 7,953.53 £ 7,948.53 £ 7,248.53 £ 7,194.53 £ (294.00) £ 7,113.53 £ (14.39) £ 7,407.53 £ 7,421.92 £ 7,416.92 £ 7,295.42 £ 7,290.42 £ (6,000.00) £ 6,845.42 £ 12,845.42 £ (200.00) £ 12,833.42 £ (29.00) £ 13,033.42 £ 13,062.42 £ 13,057.42 £ 12,913.42 £ (975.37) £ 2,913.42 £ 3,888.79 £ 3,883.79 £ (309.00) £ 3,793.79 £ 4,102.79 £ (14.39) £ 4,097.79 £ 4,112.18 £ 4,107.18 £ (200.00) £ 4,087.18 £ (29.00) £ 4,287.18
pening Balance £ 4,316.18
Description
COVID-19 Support
COVID-19 Support 07/03/2021
HVAC Service
COVID-19 Support Credit build-up through lack of usual water useage. 2020 Qtr4 2020 Qtr4
12/17/2020 December hire
COVID-19 Support
Final payment to FPC for kitchen refurbishment Transfer from savings to cover cost of kitchen refurbishment Covering cost of Zoom subscription from May 2020 to October 2021
October hire New domestic cooker for refurbished kitchen Repairs and restoration of underside of canopy & replacement pole 2020 Qtr 3
Upgrade to annual subscription to be refunded by FPC along with all prior payments
September hire Returnable key deposit
Missed off payment on 13th July in error. To cover repairs to canopy. Donation to remain anonymous 16/09/2020 & 17/09/2020
09/11/2020 Plumbing works 2020 Qtr 1
09/16/2020 08/22/2020
Plumbing works
Fire extinguisher inspection
Window type locks for storerooms Extra window lock key No entry sign for kitchen Cables to mount wifi router New linked smoke alarm system.
Plumbing materials Last installment Plumbing materials Call-for-aid materials Snap frames "Keep your distance" signs
Installments "Wash hands" signs Paper towels, centre pull towels, dispensors etc Paper towel dispensors, bins etc Hand sanitiser and dispensor clamps Installments Installments
Craft Fayre 2020 Refund Craft Fayre 2020 Refund Craft Fayre 2020 Refund 2020 Qtr1
Installments Installments
Plumbing materials 2020 Qtr 1 Installments Section 137 Grant 2020 Qtr 1 2020 Qtr 1
Installments 2020 Qtr 1 Installments Goodwill 2020 Qtr 1 Rainbows 2020 Qtr 1 Brownies 2020 Qtr 1 Whist 2020 Qtr 1 Guide Dogs Deposit Transfer to savings account March hire
Installments 2020 Qtr1 COVID-19 Support Buldings, Contencts and PL Insurance Installments 2020 Qtr 1
Insallments One month subscription to video link services Installments Craft fayre table
| Date | Payee |
|---|---|
| 02/08/2021 | EDF Energy |
| 12/09/2020 | L3P Consultancy |
| 11/18/2020 | West of England Rual Network |
| 11/09/2020 | EDF Energy |
| 11/04/2020 | Santander UK plc |
| 09/25/2020 | Farmborough Parish Council |
| 09/25/2020 | Goodwill Club |
| 08/19/2020 | EDF Energy |
| 07/31/2020 | Coventry Building Society |
| 07/27/2020 | S Davis |
| 07/18/2020 | Deposit - Cheque |
| 05/13/2020 | EDF Energy |
| 05/04/2020 | Coventry Building Society |
| 04/01/2020 | Coventry Building Society |
| Category/Account | Split | Credit | Debit |
|---|---|---|---|
| Feed-In Tarif | £ 123.58 | ||
| Donation | £ 2,300.00 | ||
| Booking Income - Casual | £ 96.00 | ||
| Feed-In Tarif | £ 344.97 | ||
| Transfer out | £ (4,019.94) | ||
| Improvements | £ (6,029.92) | ||
| Donation | £ 1,000.00 | ||
| Feed-In Tarif | £ 716.64 | ||
| Petty Cash | £ 125.00 | ||
| Booking Income - Casual | £ 24.00 | ||
| Fundraising Income | £ 20.00 | ||
| Feed-In Tarif | £ 526.43 | ||
| Transfer in | £ 6,000.00 | ||
| Interest Earned | £ 198.29 |
Opening balance
Balance
£ 13,070.43 £ 12,946.85 £ 10,646.85 £ 10,550.85 £ 10,205.88 £ 14,225.82 £ 20,255.74 £ 19,255.74 £ 18,539.10 £ 18,414.10 £ 18,390.10 £ 18,370.10 £ 17,843.67 £ 11,843.67
£ 11,645.38
Note
Donation to remain anonymous 19/11, 26/11 & 10/12
Transfer of funds to cover cost of kitchen refurb. Deposit - net payment to FPC
Transfer to savings 30/07/2020 - Conservative Club Craft fayre 2021
Transfer from current accout to savings account
Date Payee
07/31/2020 Coventry Building Society Savings 05/01/2020 Fundraising Income
Category/Account Split Coventry Building Society Savings Fundraising Income
Credit
£ 54.00
Op
Debit Balance Note £ (125.00) £ 37.26 Transfer to savings account £ 162.26 Bingo pening balance £ 108.26
Farmborough Memorial Hall Summary of Accounts 01104120 to 31/03121 AccouMf5 for FARMBOROUGH MEMORIAL HALL Period 1st Aprfl 2020 to 3tst March 2021 Brou8ht Forward £ I6..82 20X21 Pol20] 20Xk21 12019-20] Bookin8s- Regular Bookin8s- Casual Fundraising Feed-in-Tarif Grants Oonations Interest Misc £ 2,015.51 £ 6.117.50 350.CK) £ 3.757.IX) 94.IX) £ 3,193.75 £ 1.711.62 £ 1.631.74 £ 21.336.(M) £ 675.IXI £ 6,325.(K) £ 645.LJ) 198.29 £ 160.88 25.(Kl £ Faolity Improvements £ IOP9.92 £ 4,542.65 Lltilities £ 3515.04 £ 3,742.14 Wages £ 2,4(X).(Xl £ 2,4(X).00 Insurance 975.37 £ 979.44 Certification 377.38 £ 755.77 Equipment 349. £ 347.90 Refund {COVID19) 40.IJ) £ 372.00 Maintenance £ 4.089.58 £ 3H.58 Lin £ 314.71 Advertlsln8 Stationary Repair5 COVID Alterations IT Services (Zoom) 814.95 £ 233.01 £ Total Income £ 3105&42 £ 16,I&L87 Total Expenditure £ 23.624.25 £ 13,816.79 Carrfed Forward £ w5.99 2020121 Surpl £ 4431.17 These accounts have been thedted by John Warrington and are a true ststement of the year's finandal transattion& Signed . aq/&/ao John Warrington - Auditor Phil Gray- Treasurer