CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees. Annual Report for the period
From 1 April 2025 to 31 March 2026
Charity name." East Harptree Village Hall
Charity registration number: 304536
Objectives and Activities
SORP releren
Summary of the purposes of
the charity as set out in its
goveming document
Para 1.17
The purpose ofthe chanty is to maintain
and administer the premises for the
recreational, social and educational benefit
of the people of East Harptree and the
surroLsndin
area
The premises comprise the complex of
communrty buildings at the foot of Middle
Street includin9 the Village Hall which is
also known as The Theatre.
The main tenants of the buildings are as
foilovts..
Summary of the main
activities in relation to those
purposes for the public
benefil, in particular, the
activities, projects or
services identified in the
accounts.
Pats 1.17 atvj
1_19
Solo Hairdresser5
East Harptree Village Shop
East Harptree Nursery Preschool
and Forest School
Arts Hub East Harptree
East Harptree Nursery Preschool and
Forest School also makes use of the hall
and shares use of the hall for PE and other
activities with East Harptree Primary
Sthool. All these organisations make
valuable seFvicEs available lo the whole of
the local population_
The Willage hall is also hired (mainly in the
evenings and at weekends) by regular and
occasional users from the Communty most
of vthich are non-profit making
organisations or individuals and usually for
purposes which are relevant to the whole
community.
A number of communty events take place
at the Village Hall every year such as live
perf0mlan￿s, social evenings and quizzes
for the entertainment and benefit of the
Village.
Statement confiming
whether the trustees have
had re
ard to the
uhdance
Para 1.18
The Trustees are aware of and have
respected the Charrty Commission
U1￿an￿ on Public Benefft. The Committee

issued by the Charity
Commission on public
benefit
looks to make the facilsties as available as
poSsi￿e to all whi5st ensuring that enough
income is generated to cover the operating
costs.
Additional inforniation
All the management of the facilities
including bookings is carried OLrt by
volunteers.
In addrtion all improvement projects are
organised by volunteers where skills
pemirt.
In addition. most of the organisations using
the facilities are themselves heavily
de
ndenl on volunteers.
Para 1.38
Contribution mada by
volunteers
Achievements and Performance
Arts and Crafts
After a successful first two years the Arts
Hub has continued to host two local artists
(fvnded through a grant from the Arts
Council)- the artists are working with a
number of groups in the communbty on arts
and craft related projects.
There have also been a number of
productions put on in the Theatre during
the year and the Theatre has also been
used for crafting activity by local groups (ie
wreath making at Christmas).
Summary of the main
achievements of the chanty,
identifying the differen￿ the
charity's work has made to
the circumstan￿$ of ils
beneficiaries and any wider
benefits to society as a
whole.
Para 120
Sportslexercise
The main hall has been used throughout
the year as a physical activity area by both
East Harptree Nursery Preschool and
Forest Sch¢)ol and East Harptree Primary
School. In addition the main hall has been
used throughout the year by an adult circurt
training group and a weekly table tennis
ciub.
Clubs and Community Events
The Hall is regularly used by the Guides,
Women's Institute and the Parish Council.
East Harptree Primary School PTA and
Harptree Villages Cricket Club also use the
Hall for dinners and fund-raising activities.
Village Shop
The village shop (an Industrial and
Provident Society for the benefit of ttte
communtyl renovated a redundant part of
the building in 2008 and filled the gap left
after the closure of the village's only shop
and
st Offi￿ It is run entirel b

volunteers and indudes a coffee shop. The
Village Shop continues to be a great asset
to the ￿mMunIty.
Solo Hair Salon
The hair salon provides a very valuable
service to the whole communrty but is
particularly beneficial for the older
members of the eommunity.
Premises Management
The users of the buildings continue to
provide an income which enables us to
maintain a large old building which is at the
heart of a conseThation area.
During 2025126 the focus has been on the
followng..
completion of an upgrade in the
lighting in the building.
Resurfacing of the floor in the
Preschool area
Resurfacing of the extemal car park
area
Improvements to the facilities in Ihe
Arts Hub
The Hall continues to be cleaned by part
time deaners and members of the
Mana
ement Committee.
Financial Review
Review of the charity's
financial position at the end
of the period
Para 1.21
The overall financAal posilion of the charity
at 31 March 2026 remains solid following
the expendrture incU￿ed during the past
three financial years relating to the works
on the Spa￿ for the Preschool and the
Maintenan￿ project.
Total cash reserves at the end of the year
amounted to £28,648.24 of which £15,267
was unrestrirted. The restricled rese￿e5
related to the Arts Hub £13.381.
The excess of expenditure over income
dunng the year of £17,812.56 was driven
by the expendtlure on the Lighting project
and the Arts Hub {both of which re￿iVed
funding in the prior year).
In a normal year almost all the income
comes from the occupants and users of the
facilities all of whom, to some degree or
another, provide the recreational, social or
educational beneffts to the local community
that our charttable aims ex

Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22
Given the nature and age of the building
the Committee has a￿ayS aimed to
maintain an unrestricted reserve position of
G£10,000 to cover emergency or
unforeseen ￿paIrS or circumstances. This
is now covered as at the end of March
2026.
As noted above the total reserved funds at
31 March 2026 were £28,648.
There are no funds wth zero reserves
Amount of reserves held
Pard 1.22
Reasons for holding zero
reserves
L)etails of ftjnd materially in
deficit
Explanation of any
uncertainties about the
charity continuing as a going
con￿￿
Pwa 1.22
Pafa 1.24
There are no funds in deficit
Par• 1.23
The Committee have no current GOn￿rnS
aboul the chanty continLsing as a going
concem.
Structure. Governance and Management
Description of charity's
trusts:
Type of goveming document
Pwa 1.25
conveyan￿ dated 25 July 1949
How is the charty
constituted?
Para 1.25
Trust
Trustee selection methods
including details of any
constilutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1_25
The Charity is administered by the
Management Committee. Members retire
annually at the Annual General Meeting.
Members are appointed at the Annual
General Meeting erther as put fomard by
relevant organisations within East Harplree
or elected then {as Village Reps) by
inhabrtants of the villa
Additional infomiatlon
The charity's organisational
structure and any wider
ne￿Ork with which the
charity works
All decisions go through the Management
Committee and most members regularly
attend the Committee meetings or submit
reports rf unable to attend.
Pdra t.51
The Management comM￿ee of the Village
Hall also administer the East Harptree
PlayiThJ Field (chartty number 1090521)
Relationship with any
related parties
P8ra 1.51

Reference and Administrative detsils
Charit name
Other name the chari
uses
Re
istered cha
number
Charity's principal address
East Ha
None
1 304536
East Harptree Theatre
Vvhitecross Road
East Harptree
BS40 6AA
tree Villa
e Hall
Names of the Gharity trustees who manage th8 charity
Name of person lor l)o(ty)
entitled to appoint twstee Itf
Office {if any}
Datss aetÈd rf not for
yèar
Mark Je￿ak
Alex Peam
Graham Harding
Zoe Kay
Daisy Bowie Sell
Jessica Sheldon
Trustee
TrLFStee
Hon Treasurer
Trustee
Booking Clerk
Hon Secretary
Village Representative
Trustee
EH Nursery Preschool
EH Nursery Preschool
Trustees
Martha Carter
Claire Melton
EH Prrmary School PTA
EH Primary School PTA
Harptree Villages Cricket
Club and East Harptree
Parish Council
Samantha Watson
Richard Davis
10
Nigel Sommerfield
Village Representative
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
None
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the ¢ustodian
chari
's ob.ects
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assets
Not applicable
Not applicable

Exemptions from disclosure
Reason for non-disdosure of ke
Not applicable
rsonnel details
Other optional information
None
Declarations
The Irustees declare that they have approvod the trustees, report above.
Signed on behalf of the charity's trustee
Signaturels
Full namelsl
Position (eg Se¢retary.
Chair, etc)
Mark Jerzak
Graham Harding
Trustee
Twstee and Treasurer
Date

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