## Clevedon Community Association
Annual Report and Financial Statements for the Year Ended 31 March 2024
Newsham Hanson Accountants Limited Accountants & Business Advisors Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
## **Clevedon Community Association**
## **Contents**
|Reference and Administrative Details
Trustees' Report
Independent examiner's report
Statement of financial activities
Balance Sheet
Notes to the financial statements
The following page|Reference and Administrative Details
Trustees' Report
Independent examiner's report
Statement of financial activities
Balance Sheet
Notes to the financial statements
The following page|Reference and Administrative Details
Trustees' Report
Independent examiner's report
Statement of financial activities
Balance Sheet
Notes to the financial statements
The following page|Reference and Administrative Details
Trustees' Report
Independent examiner's report
Statement of financial activities
Balance Sheet
Notes to the financial statements
The following page|1
2 to 3
4
5
6
7 to 14
does not form part of the statutory financial statements:|
|---|---|---|---|---|
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Statement of financial activities per fund 15
## **Clevedon Community Association Reference and Administrative Details**
**Charity name** Clevedon Community Association **Trustees** Mrs Angela Smith Mrs Eleanor Wade Mrs Jayne Taylor Mrs Nicola Barton Mrs Lynda Prescott Mrs Kerrie Bird Mrs Susannah Shaw Mr Hedley Woods Mrs Cheryl Parry Mr Richard Young **Accountant** Newsham Hanson Accountants Limited Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Page 1
## **Clevedon Community Association**
## **Trustees' Report**
The trustees present their report and the unaudited accounts of the charity for the year ended 31 March 2024.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Clevedon Community Association is a registered charity no 304518 and operates Clevedon Community Centre on land subject to a lease due to expire in 2062. Its inter-connected buildings are Sunhill House (built 1855), Princes Hall (built 1961) and the Jubilee Lounge (built 1977). The Objects of the Association are:-
a) To promote the benefit of the inhabitants of Clevedon and district (including postcode BS21) without distinction of sex or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants;
b) To promote such other charitable purposes as may from time to time be determined; c) To maintain and manage Community Centres at Clevedon for activities promoted by the Association and its constituent bodies and in furtherance of the above objects or any one of them as may by law be deemed charitable.
The Trustees who have served during the year and since the year end are set out above. Trustees are elected by the Members of the Charity at the AGM and form the Executive Committee. The Executive Committee has the power to fill vacancies in the Executive between one AGM and the next.
## **OBJECTIVES AND ACTIVITIES**
The trustees continued to further the objects of Clevedon Community Association during the year. A major programme of repairs and improvements to Clevedon Community Centre was started, part-funded by a major legacy. One element of this was a new fire alarm system; a £10,000 grant from National Grid was obtained towards the cost. The landlord of Clevedon Community Centre’s buildings is North Somerset Council and it agreed to fund repairs to the external fire escape and also to the windows of Sunhill House. A new post of Events Manager was created to help the Community Centre develop its own programme of events, and new branding was introduced to help raise the profile of the Community Centre. A formal trustee recruitment policy was developed with a view to ensuring equality, diversity and the right mix of skills needed for the Executive Committee to fulfil its duties. A new volunteer scheme was set up and our insurance expanded accordingly.
## **ACHIEVEMENTS AND PERFORMANCE**
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that the Executive Committee prioritises any steps identified as necessary to reduce these risks. A professional fire risk assessment was commissioned and an action plan drawn up to implement its recommendations, with ongoing oversight by the Trustees.
## **FINANCIAL REVIEW**
Funds are used to maintain the Community Centre and keep it running on a daily basis. Trustees monitor income and expenditure at each meeting of the Executive Committee and are planning to introduce more formal financial forecasting and budgetary control following a shift from Sage Accounting to Xero. There are no restrictions on the charity's power to invest. The investment strategy is set by the Trustees and is decided upon as and when cash is available for investment.
## **PLANS FOR FUTURE PERIODS**
The Charity has no specific reserve policy but plans to introduce one in the coming year. An Away Day held in February enabled the Trustees to identify the Charity’s central mission as ‘Bringing Clevedon Together’ through entertainment, connection, and well-being. The outline of a new business plan centred on this mission was drafted and will be developed over the coming year with the assistance of an independent, experienced facilitator acting on a voluntary basis.
Page 2
## **Clevedon Community Association**
## **Trustees' Report**
## **RESPONSIBILITIES OF THE TRUSTEES**
The charity's Trustees are responsible for preparing the Trustees’ Annual Report and the accounts in accordance with applicable law and regulations.
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year. Under that law the trustees have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the income and expenditure of the charity for that period.
In preparing these accounts, the trustees are required to:
select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP;
make judgements and accounting estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **INDEPENDENT EXAMINER**
Newsham Hanson Accountants Limited has been re-appointed as independent examiner for the ensuing year.
Signed on behalf of the trustees
Chairman ........................
Page 3
## **Independent Examiner's Report to the Trustees of**
## **Clevedon Community Association**
I report on the accounts of the Trust for the year ended 31 March 2024, which are set out on pages 5 to 14.
## **Respective responsibilities of trustees and examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
-
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... Newsham Hanson Accountants Limited Accountants & Business Advisors Date:................................
Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Page 4
## **Clevedon Community Association**
## **Statement of Financial Activities for the Year Ended 31 March 2024**
|**Note**
**Incoming resources**
Incoming resources from generated funds
Voluntary income
2
Activities for generating funds
3
Investment income
4
Total incoming resources
**Resources expended**
Costs of generating funds
Costs of generating voluntary income
5
Fundraising trading: cost of goods sold and other
costs
5
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**Funds**
**£**
20,027
92,253
1,574
113,854
2,570
140,282
142,852
(28,998)
126,733
97,735|**Total Funds**
**2024**
**£**
20,027
92,253
1,574
113,854
2,570
140,282
142,852
(28,998)
126,733
97,735|**Total Funds**
**2023**
**£**
7,763
87,012
486|
|---|---|---|---|
||||95,261|
||||-
102,750|
||||102,750|
||||(7,489)
120,571|
||||113,082|
All incoming resources and resources expended derive from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 7 to 14 form an integral part of these financial statements.
Page 5
## **Clevedon Community Association**
## **Balance Sheet as at 31 March 2024**
|**2024**
**Note**
**£**
**£**
**Fixed assets**
Tangible assets
9
1,910
Investments
10
4
1,914
**Current assets**
Stocks and work in progress
650
Debtors
11
33,589
Cash at bank and in hand
67,630
101,869
**Creditors: Amounts falling**
**due within one year**
12
(6,048)
**Net current assets**
95,821
**Net assets**
97,735
**The funds of the charity:**
**Unrestricted funds**
Unrestricted income funds
97,735
**Total charity funds**
97,735
Approved by the Board on ................... and signed on its behalf by:
.........................................|**2023**
**£**
**£**
-
-
-
-
-
113,082
113,082
-
113,082
113,082
113,082
113,082|**2023**
**£**
**£**
-
-
-
-
-
113,082
113,082
-
113,082
113,082
113,082
113,082|
|---|---|---|
|||-
113,082|
|||113,082|
|||113,082|
|||113,082|
||||
The notes on pages 7 to 14 form an integral part of these financial statements.
Page 6
**Notes to the Financial Statements for the Year Ended 31 March 2024**
## **Clevedon Community Association**
## **1 Accounting policies**
## **Basis of preparation**
The financial statements have been prepared under the historical cost convention and in accordance with the receipts and payments accounting with applicable accounting standards and the Charities Act 2011.
## **Fund accounting policy**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 15.
## **Incoming resources**
Donations are recognised when the amount has been received by the charity.
Investment income is recognised on a receivable basis.
## **Resources expended**
All expenditure is accounted for on an payment basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Irrecoverable VAT**
Irrecoverable VAT is charged against the category of resources expended for which it was incurred.
## **Fixed assets**
Individual fixed assets costing £100 or more are initially recorded at cost.
## **Depreciation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Bar & Office equipment 25% straight line basis Fixtures and fittings 15% straight line basis Kitchen Equipment 15% straight line basis
Page 7
**Notes to the Financial Statements for the Year Ended 31 March 2024**
## **Clevedon Community Association**
## _......... continued_
## **Investments**
Fixed asset investments are included at market value at the balance sheet date.
Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end.
## **Stock**
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.
## **Operating leases**
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
## **Pensions**
The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.
## **2 Voluntary income**
|**Donations and legacies**
Appeals and donations
**Grants**
Appeals and donations
**Donations for roof**
Appeals and donations|**Unrestricted**
**Funds**
**£**
3,330
10,000
6,697
20,027|**Total Funds**
**2024**
**£**
3,330
10,000
6,697
20,027|**Total Funds**
**2023**
**£**
7,763
-
-|
|---|---|---|---|
||||7,763|
Page 8
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
_......... continued_
## **3 Activities for generating funds**
|**Sunhill House and Princes Hall**
Subscriptions
Rental income
Other income
**nvestment income**
Interest on cash deposits|**Unrestricted**
**Funds**
**£**
533
91,409
311
92,253
**Unrestricted**
**Funds**
**£**
1,574|**Total Funds**
**2024**
**£**
533
91,409
311
92,253
**Total Funds**
**2024**
**£**
1,574|**Total Funds**
**2023**
**£**
340
86,206
466|
|---|---|---|---|
||||87,012|
||||**Total Funds**
**2023**
**£**
486|
## **4 Investment income**
Page 9
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
_......... continued_
## **5 Total resources expended**
|**Direct costs**
Cost of goods sold
Employment costs
Establishment costs
Repairs and maintenance
Equipment hire
Sundry and other costs
Cleaning
Accountancy fees
Bad debt expense
Bank charges
Depreciation of tangible fixed assets
**Support costs**
Office expenses
Printing, posting and stationery
Subscriptions and donations
Advertising and promotion|**Donations**
**for roof**
**£**
-
-
-
2,570
-
-
-
-
-
-
-
2,570
-
-
-
-
-
2,570|**Sunhill House**
**and Princes**
**Hall**
**£**
(546)
48,958
18,211
51,540
705
11,393
2,775
975
1
155
116
134,283
1,054
484
3,916
545
5,999
140,282|**Total**
**£**
(546)
48,958
18,211
54,110
705
11,393
2,775
975
1
155
116|
|---|---|---|---|
||||136,853|
||||1,054
484
3,916
545|
||||5,999|
||||142,852|
## **6 Trustees' remuneration and expenses**
No trustees received any remuneration during the year.
## **7 Net outgoing resources**
Net outgoing resources is stated after charging:
||**2024**||**2023**||
|---|---|---|---|---|
||**£**||**£**||
|Hire of plant and machinery - operating leases||705||705|
|Depreciation of owned assets||116||-|
Page 10
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
## _......... continued_
## **8 Employees' remuneration**
The aggregate payroll costs of these persons were as follows:
|Wages and salaries
Other pension costs|**2024**
**£**
47,758
571
48,329|**2023**
**£**
47,434
463|
|---|---|---|
|||47,897|
No employee received emoluments of more than £60,000 during the year (2023 - No. 0).
Page 11
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
_......... continued_
## **9 Tangible fixed assets**
|**Long leasehold**
**and other**
**interests in**
**land and**
**buildings**
**£**
**Cost**
As at 1 April 2023 and 31 March
2024
1,910
**Depreciation**
As at 1 April 2023
-
Charge for the year
-
As at 31 March 2024
-
**Net book value**
As at 31 March 2024
1,910
As at 31 March 2023
1,910
**Investments held as fixed assets**
**Market value**
As at 1 April 2023 and 31 March 2024
**Net book value**
As at 31 March 2024
As at 31 March 2023
All investment assets were held in the UK.|**Bar & Office**
**equipment**
**£**
6,623
6,623
-
6,623
-
-|**Fixtures and**
**fittings**
**£**
39,668
39,552
116
39,668
-
116|**Total**
**£**
48,201
46,175
116
46,291
1,910
2,026
**Investments in**
**group and**
**associated**
**undertakings**
**£**
4|
|---|---|---|---|
||||4|
||||4|
|||||
## **10 Investments held as fixed assets**
Page 12
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
_......... continued_
## **11 Debtors**
|Trade debtors
Other debtors|**2024**
**£**
21,968
11,621
33,589|**2023**
**£**
-
-|
|---|---|---|
|||-|
## **12 Creditors: Amounts falling due within one year**
|Trade creditors
Taxation and social security
Other creditors
Accruals and deferred income|**2024**
**£**
4,696
539
307
506
6,048|**2023**
**£**
-
-
-
-|
|---|---|---|
|||-|
## **13 Pension scheme**
## **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £571 (2023 - £463).
Contributions totalling £156 (2023 - £nil) were payable to the scheme at the end of the period and are included in creditors.
Page 13
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
## _......... continued_
## **14 Related parties**
## **Controlling entity**
The charity is controlled by the trustees.
## **Related party transactions**
Sunhill Park Enterprises is a wholly owned subsidiary company owned by the charity.
The company operates from Clevedon Community Association and during the year the Charity received £6,720 (2023 - £6,720) for room and kitchen hire and 2,586l (2023 - £1,910) for hire of equipment.
At the year-end the Charity was owed £11,621 (2023 - £11,621) from Sunhill Park Enterprises
## **15 Analysis of funds**
||**At 1 April**|**Incoming**|**Resources**|**At 31**|
|---|---|---|---|---|
||**2023**|**resources**|**expended**|**March 2024**|
||**£**|**£**|**£**|**£**|
|**General Funds**|||||
|Unrestricted income fund|126,733|113,854|(142,852)|97,735|
## **16 Net assets by fund**
|Tangible assets
Investments
Current assets
Creditors: Amounts falling due within one year
Net assets|**Unrestricted**
**Funds**
**£**
1,910
4
101,869
(6,048)
97,735|**Total Funds**
**2024**
**£**
1,910
4
101,869
(6,048)
97,735|**Total Funds**
**2023**
**£**
-
-
113,082
-|
|---|---|---|---|
||||113,082|
Page 14
## **Clevedon Community Association**
## **Statement of financial activities by fund Year Ended 31 March 2024**
|**Incoming resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Total incoming resources
**Resources expended**
Costs of generating funds
Costs of generating voluntary income
Fundraising trading: cost of goods sold and other costs
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**income fund**
**2024**
**£**
20,027
92,253
1,574
113,854
2,570
140,282
142,852
(28,998)
126,733
97,735|**Unrestricted**
**income fund**
**2023**
**£**
7,763
87,012
486|
|---|---|---|
|||95,261|
|||-
102,750|
|||102,750|
|||(7,489)
120,571|
|||113,082|
This page does not form part of the statutory financial statements.
Page 15