Clevedon Community Association
Annual Report and Financial Statements for the Year Ended 31 March 2023
Newsham Hanson Accountants Limited Accountants & Business Advisors Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Clevedon Community Association
Contents
| Reference and Administrative Details Trustees' Report Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements The following page |
Reference and Administrative Details Trustees' Report Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements The following page |
Reference and Administrative Details Trustees' Report Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements The following page |
Reference and Administrative Details Trustees' Report Independent examiner's report Statement of financial activities Balance Sheet Notes to the financial statements The following page |
1 2 to 3 4 5 6 7 to 12 does not form part of the statutory financial statements: |
|---|---|---|---|---|
| page |
Statement of financial activities per fund 13
Clevedon Community Association Reference and Administrative Details
Charity name Clevedon Community Association Trustees Mrs Angela Smith Mrs Carole Hockerday (Left 1 April 2022) Mrs Eleanor Wade Mrs Jane Taylor Mr Robert Gemmell (Left 1 April 2022) Mrs Sue Gready (Left 1 April 2022) Mrs Moira Godfrey (Left 1 April 2022) Mrs Nicky Barton Mrs Lynda Prescott Mrs Kerrie Bird Mrs Susannah Shaw Mrs Hedley Woods Mrs Cheryl Parry Mr Richard Young Accountant Newsham Hanson Accountants Limited Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Page 1
Clevedon Community Association
Trustees' Report
The trustees present their report and the unaudited accounts of the charity for the year ended 31 March 2023.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Clevedon Community Association is a registered charity no 304518 and operates on leased land due to expire in 2062.
Clevedon Community Association is a community hall situated in the heart of Clevedon. The purpose of the hall is;
the advancement of community spirit primarily but not exclusively to residents of Clevedon and the surrounding neighbourhood; and such other charitable purposes as shall, in the opinion of the managing trustees, further the function of the Hall.
The Trustees who have served during the year and since the year end are set out above. Trustees are appointed by the Executive Committee, members of which are also Trustees of the Hall.
OBJECTIVES AND ACTIVITIES
The Hall continued to further its objectives during the year with no specific points to note.
ACHIEVEMENTS AND PERFORMANCE
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to take necessary steps to lesson these risks.
FINANCIAL REVIEW
There are no restrictions on the charity's power to invest. The investment strategy is set by the Trustees and is decided upon as and when cash is available for investment. Cash is invested in low risk funds.
PLANS FOR FUTURE PERIODS
The Hall has no specific reserve policy. Funds are used to maintain the Hall and keep it running on a daily basis. Trustees monitor expenditure based on the cash position og the Hall.
RESPONSIBILITIES OF THE TRUSTEES
The charity's Trustees are responsible for preparing the Trustees Annual Report and the accounts in accordance with applicable law and regulations.
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year. Under that law the trustees have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the income and expenditure of the charity for that period.
In preparing these accounts, the trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and accounting estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
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Clevedon Community Association
Trustees' Report
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINER
Newsham Hanson Accountants Limited has been re-appointed as independent examiner for the ensuing year.
Signed on behalf of the trustees
Chairman ........................
Page 3
Independent Examiner's Report to the Trustees of
Clevedon Community Association
I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 5 to 12.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... Newsham Hanson Accountants Limited Accountants & Business Advisors
12 December 2023
Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Page 4
Clevedon Community Association
Statement of Financial Activities for the Year Ended 31 March 2023
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Activities for generating funds 3 Investment income 4 Total incoming resources Resources expended Costs of generating funds Fundraising trading: cost of goods sold and other costs 5 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 7,763 87,012 486 95,261 102,750 102,750 (7,489) 120,571 113,082 |
Total Funds 2023 £ 7,763 87,012 486 95,261 102,750 102,750 (7,489) 120,571 113,082 |
Total Funds 2022 £ 16,089 73,107 15 |
|---|---|---|---|
| 89,211 | |||
| 100,939 | |||
| 100,939 | |||
| (11,728) 132,299 |
|||
| 120,571 |
All incoming resources and resources expended derive from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 7 to 12 form an integral part of these financial statements.
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Clevedon Community Association
Balance Sheet as at 31 March 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Current assets | |||||
| Cash at bank and in hand | 113,082 | 120,571 | |||
| Net assets | 113,082 | 120,571 | |||
| The funds of the charity: | |||||
| Unrestricted funds | |||||
| Unrestricted income funds | 113,082 | 120,571 | |||
| Total charity funds | 113,082 | 120,571 | |||
| Approved by the Board on 12 December 2023 and signed on its behalf by: |
.........................................
The notes on pages 7 to 12 form an integral part of these financial statements.
Page 6
Notes to the Financial Statements for the Year Ended 31 March 2023
Clevedon Community Association
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the receipts and payments accounting with applicable accounting standards and the Charities Act 2011.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 11.
Incoming resources
Donations are recognised when the amount has been received by the charity.
Investment income is recognised on a receivable basis.
Resources expended
All expenditure is accounted for on an payment basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs of trading for fundraising purposes.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Operating leases
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
Pensions
The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.
2 Voluntary income
| Donations and legacies Appeals and donations |
Unrestricted Funds £ 7,763 |
Total Funds 2023 £ 7,763 |
Total Funds 2022 £ 16,089 |
|---|---|---|---|
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Clevedon Community Association
Notes to the Financial Statements for the Year Ended 31 March 2023
......... continued
3 Activities for generating funds
| Sunhill House and Princes Hall Subscriptions Rental income Other income nvestment income Interest on cash deposits |
Unrestricted Funds £ 340 86,206 466 87,012 Unrestricted Funds £ 486 |
Total Funds 2023 £ 340 86,206 466 87,012 Total Funds 2023 £ 486 |
Total Funds 2022 £ 227 60,386 12,494 |
|---|---|---|---|
| 73,107 | |||
| Total Funds 2022 £ 15 |
4 Investment income
Page 8
Clevedon Community Association
Notes to the Financial Statements for the Year Ended 31 March 2023
......... continued
5 Total resources expended
| Direct costs Cost of goods sold Employment costs Establishment costs Repairs and maintenance Equipment hire Sundry and other costs Cleaning Accountancy fees Bank charges Support costs Office expenses Printing, posting and stationery Subscriptions and donations Advertising and promotion |
Sunhill House and Princes Hall £ 29 47,917 16,109 25,429 705 5,277 528 920 143 97,057 884 452 3,841 516 5,693 102,750 |
Total £ 29 47,917 16,109 25,429 705 5,277 528 920 143 |
|---|---|---|
| 97,057 | ||
| 884 452 3,841 516 |
||
| 5,693 | ||
| 102,750 |
6 Trustees' remuneration and expenses
No trustees received any remuneration during the year.
7 Net outgoing resources
Net outgoing resources is stated after charging:
Hire of plant and machinery - operating leases
| 2023 | 2022 | ||
|---|---|---|---|
| £ | £ | ||
| 705 | 705 |
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Clevedon Community Association
Notes to the Financial Statements for the Year Ended 31 March 2023
......... continued
8 Employees' remuneration
The aggregate payroll costs of these persons were as follows:
| Wages and salaries Other pension costs |
2023 £ 47,434 463 47,897 |
2022 £ 50,046 244 |
|---|---|---|
| 50,290 |
No employee received emoluments of more than £60,000 during the year (2022 - No. 0).
9 Pension scheme
Defined contribution pension scheme
The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £463 (2022 - £244).
There were no outstanding or prepaid contributions at either the beginning or end of the financial year.
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Clevedon Community Association
Notes to the Financial Statements for the Year Ended 31 March 2023
......... continued
10 Related parties
Controlling entity
The charity is controlled by the trustees.
Related party transactions
Sunhill Park Enterprises is a wholly owned subsidiary company owned by the charity.
The company operates from Clevedon Community Association and during the year the Charity received £6,720 (2022 - £6,060) for room and kitchen hire and £Nil (2021 - £Nil) for hire of equipment.
At the year-end the Charity was owed £11,621 (2022 - £14,421) from Sunhill Park Enterprises
11 Analysis of funds
| At 1 April | Incoming | Resources | At 31 | |
|---|---|---|---|---|
| 2022 | resources | expended | March 2023 | |
| £ | £ | £ | £ | |
| General Funds | ||||
| Unrestricted income fund | 120,571 | 95,261 | (102,750) | 113,082 |
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Clevedon Community Association
Notes to the Financial Statements for the Year Ended 31 March 2023
......... continued
12 Net assets by fund
| Current assets Net assets Other Assets (Unrestricted Fund) Freehold Property (historic cost) Fixtures & Fittings (estimated value) Shares in trading subsidiary (nominal value) Stocks held for sale Trade Debtors Amounts owed from subsidiary undertakings Liabilities (Unrestricted Fund) Trade creditors Taxes and wages payable VAT creditor Accruals and deferred income Wages and Salaries creditor Pension creditor |
Unrestricted Funds £ 113,082 113,082 Note Note |
Total Funds 2023 £ 113,082 113,082 2023 £ 1,910 116 4 650 8,894 11,621 23,195 2023 £ 2,752 82 144 518 1,124 26 4,646 |
Total Funds 2022 £ 120,571 |
|---|---|---|---|
| 120,571 | |||
| 2022 £ 1,910 750 4 650 756 14,421 18,491 |
|||
| 2022 £ 908 6 91 525 - 23 1,553 |
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Clevedon Community Association
Statement of financial activities by fund Year Ended 31 March 2023
| Incoming resources Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Total incoming resources Resources expended Costs of generating funds Fundraising trading: cost of goods sold and other costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted income fund 2023 £ 7,763 87,012 486 95,261 102,750 102,750 (7,489) 120,571 113,082 |
Unrestricted income fund 2022 £ 16,089 73,107 15 |
|---|---|---|
| 89,211 | ||
| 100,939 | ||
| 100,939 | ||
| (11,728) 132,299 |
||
| 120,571 |
This page does not form part of the statutory financial statements.
Page 13