Clevedon Community Association Annual Report and Financial Statements for the Year Ended 31 March 2021
Newsham Hanson Accountants Limited Chartered Certified Accountants Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
## **Clevedon Community Association**
## **Contents**
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Reference and Administrative Details 1
Trustees' Report 2 to 3
Independent examiner's report 4
Statement of financial activities 5
Balance Sheet 6
Notes to the financial statements 7 to 12
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The following page does not form part of the statutory financial statements:
Statement of financial activities per fund
13
## **Clevedon Community Association Reference and Administrative Details**
**Charity name** Clevedon Community Association **Trustees** Mrs Angela Smith Mrs Carole Hockerday Mrs Eleanor Wade Mrs Jane Taylor Mr Robert Gemmell Mrs Sue Gready Mrs Moira Godfrey Mrs Nicky Barton **Accountant** Newsham Hanson Accountants Limited Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Page 1
## **Clevedon Community Association**
## **Trustees' Report**
The trustees present their report and the unaudited accounts of the charity for the year ended 31 March 2021.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Clevedon Community Association is a registered charity no 304518 and operates on leased land due to expire in 2062.
Clevedon Community Association is a community hall situated in the heart of Clevedon. The purpose of the hall is;
the advancement of community spirit primarily but not exclusively to residents of Clevedon and the surrounding neighbourhood; and such other charitable purposes as shall, in the opinion of the managing trustees, further the function of the Hall.
The Trustees who have served during the year and since the year end are set out above. Trustees are appointed by the Executive Committee, members of which are also Trustees of the Hall.
## **OBJECTIVES AND ACTIVITIES**
The Hall continued to further its objectives during the year with no specific points to note.
## **ACHIEVEMENTS AND PERFORMANCE**
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to take necessary steps to lesson these risks.
## **FINANCIAL REVIEW**
There are no restrictions on the charity's power to invest. The investment strategy is set by the Trustees and is decided upon as and when cash is available for investment. Cash is invested in low risk funds.
## **PLANS FOR FUTURE PERIODS**
The Hall has no specific reserve policy. Funds are used to maintain the Hall and keep it running on a daily basis. Trustees monitor expenditure based on the cash position og the Hall.
## **RESPONSIBILITIES OF THE TRUSTEES**
The charity's Trustees are responsible for preparing the Trustees Annual Report and the accounts in accordance with applicable law and regulations.
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year. Under that law the trustees have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the income and expenditure of the charity for that period.
In preparing these accounts, the trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and accounting estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts;
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
Page 2
## **Clevedon Community Association**
## **Trustees' Report**
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **INDEPENDENT EXAMINER**
Newsham Hanson Accountants Limited has been re-appointed as independent examiner for the ensuing year.
Signed on behalf of the trustees
Chairman ........................
Page 3
## **Independent Examiner's Report to the Trustees of**
## **Clevedon Community Association**
I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 5 to 12.
## **Respective responsibilities of trustees and examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... Newsham Hanson Accountants Limited Chartered Certified Accountants
9 December 2021
Edinburgh House 1-5 Bellevue Road Clevedon North Somerset BS21 7NP
Page 4
## **Clevedon Community Association**
## **Statement of Financial Activities for the Year Ended 31 March 2021**
|**Note**
**Incoming resources**
Incoming resources from generated funds
Voluntary income
2
Activities for generating funds
4
Investment income
5
Governance
Total incoming resources
**Resources expended**
Costs of generating funds
Fundraising trading: cost of goods sold and other
costs
6
Governance costs
6
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**Funds**
**£**
97,849
45,971
11
37,143
180,974
78,693
-
78,693
102,281
30,018
132,299|**Total Funds**
**2021**
**£**
97,849
45,971
11
37,143
180,974
78,693
-
78,693
102,281
30,018
132,299|**Total Funds**
**2020**
**£**
14,566
110,385
29
-|
|---|---|---|---|
||||124,980|
||||110,855
785|
||||111,640|
||||13,340
16,678|
||||30,018|
All incoming resources and resources expended derive from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 7 to 12 form an integral part of these financial statements.
Page 5
## **Clevedon Community Association**
## **Balance Sheet as at 31 March 2021**
||||**2021**|||**2020**|||
|---|---|---|---|---|---|---|---|---|
||**Note**|**£**||**£**|**£**||**£**||
|**Current assets**|||||||||
|Cash at bank and in hand||||132,299||||30,018|
|**Net assets**||||132,299||||30,018|
|**The funds of the charity:**|||||||||
|**Unrestricted funds**|||||||||
|Unrestricted income funds||||132,299||||30,018|
|**Total charity funds**||||132,299||||30,018|
Approved by the Board on 9 December 2021 and signed on its behalf by:
.........................................
The notes on pages 7 to 12 form an integral part of these financial statements.
Page 6
**Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1 Accounting policies**
## **Basis of preparation**
The financial statements have been prepared under the historical cost convention and in accordance with the receipts and payments accounting with applicable accounting standards and the Charities Act 2011.
## **Fund accounting policy**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 12.
## **Incoming resources**
Donations are recognised when the amount has been received by the charity.
Investment income is recognised on a receivable basis.
## **Resources expended**
All expenditure is accounted for on an payment basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs of trading for fundraising purposes.
## **Governance costs**
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Operating leases**
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
## **Pensions**
The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.
## **2 Voluntary income**
|**Donations and legacies**
Appeals and donations|**Unrestricted**
**Funds**
**£**
97,849|**Total Funds**
**2021**
**£**
97,849|**Total Funds**
**2020**
**£**
14,566|
|---|---|---|---|
Page 7
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **3 Grants receivable**
UK Government grants
|**Unrestricted**|**Total Funds**|**Total Funds**||
|---|---|---|---|
|**Funds**|**2021**|**2020**||
|**£**|**£**|**£**||
|37,143|37,143||-|
## **4 Activities for generating funds**
## **Sunhill House and Princes Hall**
Subscriptions Rental income Other income
|**Unrestricted**
**Funds**
**£**
17
19,808
26,146
45,971|**Total Funds**
**2021**
**£**
17
19,808
26,146
45,971|**Total Funds**
**2020**
**£**
700
103,929
5,756|
|---|---|---|
|||110,385|
## **5 Investment income**
Interest on cash deposits
|**Unrestricted**|**Total Funds**|**Total Funds**|
|---|---|---|
|**Funds**|**2021**|**2020**|
|**£**|**£**|**£**|
|11|11|29|
Page 8
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **6 Total resources expended**
|**Direct costs**
Cost of goods sold
Employment costs
Establishment costs
Repairs and maintenance
Equipment hire
Sundry and other costs
Cleaning
Accountancy fees
Bad debt expense
Bank charges
**Support costs**
Office expenses
Printing, posting and stationery
Subscriptions and donations
Advertising and promotion|**Sunhill House**
**and Princes**
**Hall**
**£**
65
45,039
10,188
8,224
1,102
3,788
1,173
810
3,057
3
73,449
806
202
4,086
150
5,244
78,693|**Total**
**£**
65
45,039
10,188
8,224
1,102
3,788
1,173
810
3,057
3|
|---|---|---|
|||73,449|
|||806
202
4,086
150|
|||5,244|
|||78,693|
## **7 Trustees' remuneration and expenses**
No trustees received any remuneration during the year.
## **8 Net incoming resources**
Net incoming resources is stated after charging:
Hire of plant and machinery - operating leases
|**2021**|**2020**|
|---|---|
|**£**|**£**|
|1,102|1,745|
Page 9
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **9 Employees' remuneration**
The aggregate payroll costs of these persons were as follows:
|Wages and salaries
Other pension costs|**2021**
**£**
44,889
150
45,039|**2020**
**£**
53,062
230|
|---|---|---|
|||53,292|
No employee received emoluments of more than £60,000 during the year (2020 - No. 0).
## **10 Pension scheme**
## **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £150 (2020 - £230).
There were no outstanding or prepaid contributions at either the beginning or end of the financial year.
Page 10
**Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **11 Related parties**
## **Controlling entity**
The charity is controlled by the trustees.
## **Related party transactions**
Sunhill Park Enterprises is a wholly owned subsidiary company owned by the charity.
During the year recharges were made from Clevedon Community Association for services performed on behalf of the company totalling £Nil (2020 - £192). In addition, the company made recharges to Clevedon Community Association for services totalling £Nil (2020 - £320).
The company operates from Clevedon Community Association and during the year the Charity received £1,840 (2020 - £6,720) for room and kitchen hire and £Nil (2020 - £643) for hire of equipment.
## **12 Analysis of funds**
|**General Funds**
Unrestricted income fund|**At 1 April**
**2020**
**£**
30,018|**Incoming**
**resources**
**£**
180,974|**Resources**
**expended**
**£**
(78,693)|**At 31**
**March 2021**
**£**
132,299|
|---|---|---|---|---|
Page 11
## **Clevedon Community Association**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **13 Net assets by fund**
|Current assets
Net assets
**Other Assets (Unrestricted Fund)**
Freehold Property (historic cost)
Fixtures & Fittings (estimated value)
Theatre Fittings (estimated value)
Shares in trading subsidiary (nominal value)
Stocks held for sale
Trade Debtors
Amounts owed from subsidiary undertakings
**Liabilities (Unrestricted Fund)**
Trade creditors
Taxes and wages payable
VAT creditor
Accruals and deferred income
Wages and Salaries creditor
Pension creditor|**Unrestricted**
**Funds**
**£**
132,299
132,299
**Note**
**Note**|**Total Funds**
**2021**
**£**
132,299
132,299
**2021**
**£**
1,910
1,870
185
4
650
978
14,421
20,018
**2021**
**£**
235
49
(28)
491
828
7
1,582|**Total Funds**
**2020**
**£**
30,018|
|---|---|---|---|
||||30,018|
||||**2020**
**£**
1,910
14,523
357
4
650
7,044
14,421
38,909|
||||**2020**
**£**
2,027
171
105
1,392
917
12
4,624|
Page 12
## **Clevedon Community Association**
## **Statement of financial activities by fund Year Ended 31 March 2021**
|**Incoming resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Governance
Total incoming resources
**Resources expended**
Costs of generating funds
Fundraising trading: cost of goods sold and other costs
Governance costs
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**income fund**
**2021**
**£**
97,849
45,971
11
37,143
180,974
78,693
-
78,693
102,281
30,018
132,299|**Unrestricted**
**income fund**
**2020**
**£**
14,566
110,385
29
-|
|---|---|---|
|||124,980|
|||110,855
785|
|||111,640|
|||13,340
16,678|
|||30,018|
This page does not form part of the statutory financial statements.
Page 13