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2022-03-31-accounts

Bishops Hull Village Hall and Playing Field Trust (An Unincorporated Charitable Association)

Annual Report and Unaudited Financial Statements

For the Year Ended 31 March 2022

Charity Registered in England and Wales Number: 304487

Bishops Hull Village Hall and Playing Field Trust Contents For the Year Ended 31 March 2022

Page
Contents 1
Reference and Administrative Details 2
Trustees’ Annual Report 3 - 6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 - 18

Prepared By Albert Goodman LLP 1

Bishops Hull Village Hall and Playing Field Trust Reference and Administrative Details For the Year Ended 31 March 2022

Trustees S Atherton (Treasurer)
K Baker (Secretary)
P Bulbeck (Chairman)
D Carter
R Court
T Desave
J Hunt
D Jorgensen (Vice Chairman)
R Moon
Organisation Representative Trustees P Prior – Sankey
T Sargent
A Gallagher
S Grinter
K Guppy
P Hughes
J Hurst
A Lock
P Summers
Bankers Lloyds TSB Bank Plc
31 Fore Street
Taunton
Somerset
TA1 1 HN
Skipton Building Society
1-2 Cheapside
East Street
Taunton
Somerset
TA1 3LG
Independent Examiner Michelle Ferris BSc (Hons) FCA DChA
Albert Goodman LLP
Goodwood House
Blackbrook Park Avenue
Taunton
Somerset
TA1 2PX
Contact Address S Atherton
60 Mountway Road
Bishops Hull
Taunton
Somerset
TA1 5LS

Bishops Hull Village Hall and Playing Field Trust Trustees’ Report For the Year Ended 31 March 2022

The Trustees present their report for the year ended 31 March 2022.

Reference and administrative information

Details of the charity’s trustees, advisors and other reference and administration details are given on page 1.

Structure, governance and management

A Trust Deed dated 1st November 1966 established the charity. This was replaced by the Scheme document dated 14[th] July 1998.

The charity is run by a Managing Committee of Trustees. The Members of the Committee during the year were:

Simon Atherton (Treasurer) Katrina Baker (Secretary) Paul Bulbeck (Chairman) Don Carter (Co-opted member) Ray Court (Co-opted member) Trevor Desave (Co-opted member) John Hunt (Co-opted member) David Jorgensen (Vice Chairman) Rick Moon (Bookings Secretary)

Plus, one representative member of the village organisations using the facilities.

Managing Committee members are elected or appointed on an annual basis.

Objectives and activities

The object of the Trust is, in the interests of the public benefit, to improve the conditions of life of the residents of Bishop’s Hull without distinction of political, religious, or other opinions by the provision and maintenance of:

(a) a Hall and Community Room for use by the residents, including use for: (i) meetings, lectures and classes; and (ii) other forms of recreation and leisure-time occupation: and

The “Village Hall” is part of the community facilities provided within the Bishop’s Hull County Primary School, under license between Somerset County Council and the Trust, dated 15[th] April 1977 for a period of 99 years.

The Playing Field (leased from Taunton Deane Borough Council for a term of 99 years from 15[th] April 1977) is subject to an agreement between Somerset County Council and the Trust dated 29[th] May 1981.

Prepared By Albert Goodman LLP

3

Bishops Hull Village Hall and Playing Field Trust Trustees’ Report For the Year Ended 31 March 2022

The community facilities within the school are available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. It is the Trustees intention that the charges and the fund raising be sufficient to meet all expenditure incurred in providing the community facilities and maintaining the playing field.

Achievements and performance & financial review

The Trust continues on a sound financial basis and the Trustees are confident that this will continue so long as the finances are subject to strict controls.

Following the signing of the Letter of Agreement in May 2006, the system of calculating the annual charge has worked smoothly. Payment of service charge is now up to date. (The agreement ran from 1st April 2006 & is reviewed every five years. The system of calculating the annual charge is that the actual school expenditure costs are averaged out with the figures from the previous two years, on a three-year rolling program).

The financial year for the end 31 March 2022 is summarised below.

With COVID 19 restrictions being eased during the financial year, bookings and events were able to start including all car boot sales, sporting events and regular bookings. However, some of the regular hirers did not return and with some preferring to start back at the Bishops Hull Hub facility, resulting in a drop in usual income for the Trust.

During the financial year the Trust has benefited from regular funding payments from Somerset West and Taunton, these funds were paid due the financial impact of COVID 19. In total £10,852 has been received, without these emergency funds, the Trust would have been impacted terribly. These funds were not classed as restricted funds and allowed the Trust to continue to meet its regular expenditure.

A Community Infrastructure Levy (CIL) was received totalling £3,000. These funds were used for the refurbishment of the playpark.

At the beginning of 2021, a grant was applied for from Viridor, £8,537 was received at the start of the financial year which was used for the playypark refurbishment.

In addition, Somerset West and Taunton continued to contribute the sum of £1,700 towards the Trust costs.

The Bishops Hull Hub began to repay the loan that was given in 2021. The 1[st] repayment of £750 was received, leaving £6,750 to be repaid. During the build of the Bishops Hull Hub, the electricity supply was used from the playing field pavilion. The amount of electricity used was £996.73, this was also repaid to the Trust by the Bishops Hill Hub.

The trust benefited from a legacy in the financial year from Mrs. Disley, the sum of £5,000 was received and greatly received.

Income from letting the Community Room & Hall have increased to £4,805 from the previous year level of £3,738. Car boot sales were £2,528 and football/cricket pitch hire £776. Remaining income was received from bank account interest which remains low.

Bishops Hull Village Hall and Playing Field Trust Trustees’ Report For the Year Ended 31 March 2022

Expenditure in 2021/22 has increased for a number of reasons

Grass cutting payments have increased as the contracted grass cuts were not invoiced in the previous tax year, £5,407 has been paid. Also, the service charge was also not invoiced, £10,856 was paid to Somerset West and Taunton as a result.

£26,662 was paid towards the refurbishment of the playpark.

The Trust loan to the Somerset Playing Fields has been repaid in full, £5,025 was repaid.

The Trust were approached by the Bishops Hull Cricket Club for a loan to purchase a new electronic scoreboard. A loan of £1,800 was agreed to be repaid in full in October 2023.

Expenditure for the refurbishment of the playpark, repairs and maintenance relating to running the Playing Field for the year was £23,183. When including all the costs to the Trust including the above, overall expenditure has increased to £33,829.

To summarise, total unrestricted core income for the financial year was £26,680 when compared to expenditure of £33,829 resulting in a loss for the trust being made of £7,149. After writing down the value of the assets in previous years, the Trustees believe the Balance Sheet reflects the true financial position of the Trust. The Trust net assets have steadily improved over the last 20 years from £3,768 in 1996 to £381,327 in 2022, a large increase due to the value of updated buildings and new play park.

Prepared By Albert Goodman LLP

5

Bishops Hull Village Hall and Playing Field Trust Trustees’ Report For the Year Ended 31 March 2022

Trustees’ responsibilities

The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed/constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on …………………..

………………………. P Bulbeck Chairman

On behalf of the Managing Committee.

Prepared By Albert Goodman LLP

6

Bishops Hull Village Hall and Playing Field Trust Independent Examiners’ Report to the Trustees For the Year Ended 31 March 2022

Independent examiners report to the Trustees of Bishops Hull Village Hall and Playing Field Trust .

I report to the trustees on my examination of the accounts for Bishops Hull Village Hall and Playing Field Trust (“the charity”) for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or

  2. the accounts do not comply with these records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………… Michelle Ferris BSc (Hons) FCA DChA Albert Goodman LLP Chartered Accountants Goodwood House Blackbrook Park Avenue Taunton Somerset TA1 2PX

Date: ………………….

Prepared By Albert Goodman LLP

7

Bishops Hull Village Hall and Playing Field Trust Statement of Financial Activities For the Year Ended 31 March 2022

Unres- Res- Total Unres- Res- Total
Notes tricted tricted 2022 tricted tricted 2021
Income from:
Donations (including grants)
2
Charitable activities
3
Investments
4
Total income
Expenditure on:
Costs of raising funds
Charitable activities
5		 £
17,552
9,106
22
26,680
-
33,829		 £
2,391
-
-
2,391
-
-		 £
19,943
9,106
22
29,071
-
33,829		 £
26,441
4,772
228
31,441
854
22,152		 £
44,650
-
-		 £
71,091
4,772
228
76,091
854
22,152
44,650
-
-
Loan interest payable - - - 75 - 75
Total expenditure
Net income
Transfers
Net movement
in funds for the year
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 33,829
(7,149)
29,697
22,548
358,779
381,327		 -
2,391
(29,697)
(27,306)
27,306
-		 33,829
(4,758)
-
(4,758)
386,085
381,327		 23,081
8,360
17,344
25,704
333,075
358,779		 23,081
53,010
-
53,010
333,075
386,085
-
44,650
(17,344)
27,306
-
27,306

The results for the year derive from continuing activities and there are no gains or losses other than those shown above.

Prepared By Albert Goodman LLP

8

Bishops Hull Village Hall and Playing Field Trust Balance sheet As at 31 March 2022

----- Start of picture text -----
Notes 2022 2021
£ £
Fixed assets
Tangible fixed assets 7 319,968 305,422
Non Current Assets : Debtors 8 7,800 7,500
Current Assets
Debtors 8 750 9,146
Cash at bank and in hand 9 53,529 76,316
54,279 85,462
Creditors
Amounts falling due within one year 10 (720) (8,309)
Net current assets 53,559 77,153
Creditors: amounts falling due over one year 11 - (3,990)
Net assets 381,327 386,085
Funds
Unrestricted funds 12 381,327 358,779
Restricted funds 12 - 27,306
Total charity funds 381,327 386,085
----- End of picture text -----

Approved by the Board for issue on ............................... and signed on their behalf by:

................................. ................................... P Bulbeck S Atherton Trustee Trustee

Prepared By Albert Goodman LLP

9

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

1 Accounting policies

1.1 General information and basis of accounting

Bishops Hull Village Hall and Playing Field Trust is an unincorporated charity registered in England and Wales. The address of the registered office is given on page 2. The nature of the charity’s operations and its principal activities are set out in the Trustees Report on pages 3-5.

The financial statements have been prepared on the historical cost basis and in accordance with the accounting and reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)- (Charites SORP (FRS 102)).

1.2 Income

Income from donations is recognised in the accounts when receivable and the amount can be reliably measured.

Income from grants and government grants is accounted for when unconditionally due and reasonable assurance can be gained that it will be received.

1.3

Expenditure

Expenditure is accounted for on the accruals basis. Liabilities are recognised in the accounting period to which they relate.

1.4

Fixed assets

All assets costing more than £100 are capitalised. Depreciation is calculated to write down the cost of assets less their estimated residual values over their expected useful lives at the following annual rates:-

Village Hall - over term of the lease Playing field - over term of the lease Pavilion - over term of the lease Fixtures, fittings and equipment - 25% reducing balance

No depreciation will be charged against the pavilion developments until completion and the rate will be agreed when the date of completion is known.

1.5 Debtors

Other debtors are recognised at the settlement amount due and prepayments are valued at the amount prepaid.

Accrued income is included when notification is given that amounts are to be received.

1.6

Concessionary loan

In the prior year the charity advanced a loan of £7,500 to Bishops Hull Hub. This loan was made to pursue charitable objectives and so has been classified as a concessionary loan. The amount has been recognised at the total amount paid out, with the carrying amount adjusted in subsequent years to reflect repayment and any accrued income and adjusted if necessary for impairment.

1.6

Cash at bank and in hand

Cash at bank and in hand compromise cash on hand and call deposits that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Prepared By Albert Goodman LLP

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Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

1.7 Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.

1.8 Taxation

The company is a registered charity and is therefore not liable to corporation tax.

1.9 Fund accounting

General funds are unrestricted funds receivable or generated for the objects of the company without further specified purpose and are available as general funds.

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets this criterion is charged to the fund, together with a fair allocation of management and support costs.

1.10 Financial instruments

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments.

Cash at bank – is classified as a basic financial instrument and is measured at face value.

Financial liabilities – trade creditors, accruals, loans and other creditors are financial instruments, and are measured at amortised cost.

Prepared By Albert Goodman LLP

11

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

----- Start of picture text -----
2 Donations (including grants) Unres- Res- Total Unres- Res- Total
tricted tricted 2022 tricted tricted 2021
£ £ £ £ £ £
Somerset West & Taunton Council
- - - -
S106 funding 21,504 21,504
Somerset West & Taunton Council 1,700 - 1,700 - - -
- -
Bishop's Hull Parish Council 3,000 3,000 1,000 1,000
- - - -
National Lottery 10,000 10,000
- -
Viridor (609) (609) 9,146 9,146
- - - -
Garfield Weston 4,000 4,000
- -
Other donations 5,000 5,000 107 107
Exceptional government funding
- -
Somerset West & Taunton Council 10,852 10,852 25,334 25,334
17,552 2,391 19,943 26,441 44,650 71,091
----- End of picture text -----

*denotes government funding

The charity has been eligible to claim additional funding in the year from government support schemes in response to the coronavirus outbreak. The funding received is shown above under “exceptional government funding”.

3 Charitable activities
Hall fees
Car boot sales
Pitch hire
Other income		 £
4,805
2,528
776
997
9,106
Unres-
tricted		 £
-
-
-
-
-
Res-
tricted		 £
4,805
2,528
776
997
9,106
Total
2022		 £
3,738
-
1,034
-
4,772
Unres-
tricted		 £
-
-
-
-
-
Res-
tricted		 £
3,738
-
1,034
-
Total
2021
4,772
4 Investment income
Bank interest receivable		 £
22
Unres-
tricted		 £
-
Res-
tricted		 £
22
Total
2022		 £
228
Unres-
tricted		 £
-
Res-
tricted		 £
228
Total
2021

Prepared By Albert Goodman LLP

12

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

5 Charitable activities expenditure
£
Playing field expenditure
Grass cutting
5,407
Car boot sale adverts
365
Water rates
108
Water bill
384
Electricity
1,188
Insurance
143
Vodafone
183
Petrol
65
Repairs and maintenance
693
Sundry expenses
782
Subscriptions
15
Interest paid
65
Honoraria
300
Equipment depreciation
7,638
Land and building depreciation
5,847
23,183
Community rooms expenditure
Cleaners and caretakers
3,760
Insurance
-
Annual service charge
5,232
Sundry expenses
-
Unres-
tricted		 5 Charitable activities expenditure
£
Playing field expenditure
Grass cutting
5,407
Car boot sale adverts
365
Water rates
108
Water bill
384
Electricity
1,188
Insurance
143
Vodafone
183
Petrol
65
Repairs and maintenance
693
Sundry expenses
782
Subscriptions
15
Interest paid
65
Honoraria
300
Equipment depreciation
7,638
Land and building depreciation
5,847
23,183
Community rooms expenditure
Cleaners and caretakers
3,760
Insurance
-
Annual service charge
5,232
Sundry expenses
-
Unres-
tricted		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Res-
tricted		 £
5,407
365
108
384
1,188
143
183
65
693
782
15
65
300
7,638
5,847
23,183
3,760
-
5,232
-
Total
2022		 £
960
35
149
-
1,280
143
-
217
868
801
15
-
-
839
5,847
11,154
3,700
-
5,625
140
Unres-
tricted		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Res-
tricted		 £
960
35
149
-
1,280
143
-
217
868
801
15
-
-
839
5,847
Total
2021
11,154
3,700
-
5,625
140
8,992 - 8,992 9,465 - 9,465
Governance expenditure
Accountancy fees		 590 - 590 522 -
522

Insurance		 934 - 934 891 - 891
Independent examiner fees
Common rooms expenditure		 130
1,654
-
33,829		 -
-
-
-		 130
1,654
-
33,829		 120
1,533
-
22,152		 -
-
-
-		 120
1,533
-
22,152

Prepared By Albert Goodman LLP

13

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

6 Trustees’ expenses and remuneration

No trustee received any expenses or remuneration from the trust. Three trustees (2021 – none) received honoraria payments totalling £300 (2021 – nil).

----- Start of picture text -----
7 Fixed assets Fixtures,
Village Playing fittings &
hall field Pavilion equipment Total
£ £ £ £ £
Cost
As at 01.04.21 39,274 37,136 312,476 135,824 524,710
- - -
Additions 28,030 28,030
As at 31.03.22 39,274 37,136 312,476 163,854 552,740
Depreciation
As at 01.04.21 39,274 32,922 31,104 115,987 219,287
-
Charge for the year 86 5,761 7,638 13,485
As at 31.03.22 39,274 33,008 36,865 123,625 232,772
Net book value
As at 31.03.22 - 4,128 275,611 40,229 319,968
As at 31.03.21 - 4,214 281,372 19,837 305,423
----- End of picture text -----

The Village Hall, Playing Field and Pavilion were historically stated at cost and not depreciated. In 1999 the current Trustees were of the opinion that to do so was misleading, as the terms of the agreements under which the assets are used are such that none of the assets has any monetary value to the Trust. The assets were therefore written down in the 1999 Financial Statements in order that the Balance Sheet provides a fairer reflection of the actual position of the Trust.

The Village Hall is occupied under a licence from Somerset County Council for a period of 99 years from 16 May 1977. Should the trust cease to exist, or fail to use the facility for a period of two years, then the licence will be terminated.

The Playing Field is used under an agreement from Somerset County Council for a period of 99 years from 15 April 1977.

Prepared By Albert Goodman LLP

14

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

8
Debtors
Current assets: Debtors
Viridor
Concessionary loan
Non current assets: Debtors
Concessionary loan
Bishops Hull Cricket Club		 8
Debtors
Current assets: Debtors
Viridor
Concessionary loan
Non current assets: Debtors
Concessionary loan
Bishops Hull Cricket Club		 2022
£
-
750
750
6,000
1,800
7,800		 2021
£
9,146
-
9,146
7,500
-
7,500
In the year to 31 March 2021 a loan was made to Bishops Hull Hub. The loan
instalments over 10 years and is interest free.
In the year to 31 March 2022 a loan was made to Bishops Hull Cricket Club.
free and is due for repayment in full in October 2023.
9
Cash at bank and in hand
2022
2021
£
£
Skipton Building Society
43,726
43,705
Lloyds TSB Current and Reserves Accounts
9,803
32,611
53,529
76,316
76,316
10
Creditors: Amounts due within one year
Accruals:
Service charges
Accountancy
Loan		 2022
£
-
720
720
-
720		 2021
£
5,625
684
6,309
2,000
8,309

In the year to 31 March 2021 a loan was made to Bishops Hull Hub. The loan is repayable by instalments over 10 years and is interest free.

In the year to 31 March 2022 a loan was made to Bishops Hull Cricket Club. This loan is interest free and is due for repayment in full in October 2023.

Prepared By Albert Goodman LLP

15

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

----- Start of picture text -----
11 Creditors: Amounts due over one year 2022 2021
£ £
Loan:
-
Between 1-2 years 2,000
-
Between 2-5 years 1,990
-
3,990
----- End of picture text -----

The loan received from Somerset Playing Field Association was paid off in full during 2021-22.

Prepared By Albert Goodman LLP

16

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

----- Start of picture text -----
12 Statement of funds
Balance Expend- Balance
01.04.21 Income iture Transfers 31.03.22
£ £ £ £ £
Restricted funds
Taunton Deane Borough Council
- - -
S106 funding 4,160 (4,160)
- - -
National Lottery 10,000 (10,000)
Viridor 9,146 (609) - (8,537) -
Garfield Weston 4,000 - - (4,000) -
- - -
Bishops Hull Parish Council 3,000 (3,000)
Total restricted funds 27,306 2,391 - (29,697) -
Unrestricted funds
General 358,779 26,680 (33,829) 29,697 381,327
Total Funds 386,085 29,071 (33,829) - 381,327
Statement of funds - 2021 Balance Expend- Balance
01.04.20 Income iture Transfers 31.03.21
£ £ £ £ £
Unrestricted funds
General 333,075 31,441 (23,081) 17,344 358,779
Total Funds 333,075 31,441 (23,081) 17,344 358,779
----- End of picture text -----

Prepared By Albert Goodman LLP

17

Bishops Hull Village Hall and Playing Field Trust Notes to the Financial Statements For the Year Ended 31 March 2022

13 Analysis of net assets between funds

----- Start of picture text -----
Unres- Res- Total Unres- Res- Total
tricted tricted 2022 tricted tricted 2021
£ £ £ £ £ £
- -
Tangible assets 319,968 319,968 305,422 305,422
- -
Current assets 53,559 53,559 77,153 77,153
Debtors: amounts falling
- -
due over one year 7,800 7,800 7,500 7,500
Creditors: amounts falling
- - - -
due over one year (3,990) (3,990)
- -
381,327 381,327 386,085 386,085
----- End of picture text -----

Prepared By Albert Goodman LLP

18