# **Trustees’ Annual Report for the period** **From 1 January 2021 Period start date To 2021 Period end date** **31 December** ## **Charity name: Claverton Down Community Hall** ## **Charity registration number: 304478** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The trustees hold the property as
purposes of the charity a Community Centre in order to
as set out in its promote the benefit of the
governing document inhabitants of the Claverton and
the neighbourhood by the
advancement of education and
the provision of facilities in the
interests of social welfare for
recreation and leisure time
occupation with the object of
improving the conditions of life
for the said inhabitants.
Summary of the main Para 1.17 and A facility is provided and
1.19
activities in relation to maintained for leisure and
those purposes for the recreational activity such as
public benefit, in badminton, yoga, dance tuition,
particular, the activities, children’s Maths classes, art
projects or services groups and various clubs and
identified in the societies. There are also
accounts. occasional one off parties
Statement confirming Para 1.18 The trustees confirm they act
whether the trustees with due regard.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including **----- Start of picture text -----**
program related
investment
Para 1.38
The management committee
Contribution made by consists entirely of volunteers.
volunteers
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## **Achievements and Performance** SORP reference **The COVID pandemic restricted activity, but, when possible the facility, continued to be offered.** Summary of the main **There is no similar facility in the** Para 1.20 achievements of the **area so many different groups** charity, identifying the **have access to it and report their** difference the charity’s **satisfaction with it.** work has made to the circumstances of its **Once COVID restrictions were** beneficiaries and any **lifted nearly all of our hirers and** wider benefits to society **users have returned so that the** as a whole. **Hall is now in almostconstant use.** ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The trustees report that the
financial position at the financial state of the Trust is in a
end of the period healthy position.
Statement explaining Para 1.22 Reserves are held with the COIF
the policy for holding Ethical Investment Fund to
reserves stating why ensure that the Hall is properly
they are held maintained and the facilities
improved.
Amount of reserves held Para 1.22 £68288.95
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 The fund is not in deficit
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s This is set out in a Trust Deed
trusts: dated 3 June 1967
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 A trust with management
constituted? trustees with the property vested
(e.g unincorporated in holding trustees.
association, CIO)
Trustee selection Para 1.25 An AGM of the residents of
methods including Claverton and the neighbourhood
details of any elect a committee and officers.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Claverton Down Community Hall
is a member of the Community
Relationship with any Para 1.51 Centre Network in Bath and North
related parties East Somerset.
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Claverton Down Community Hall
Other name the charity
uses
Registered charity 304478
number
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Charity’s principal Claverton Down Road, Bath. BA2 6DT.
address
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 David Martin Chairman
2 Gregory Haynes Joint Secretary
3 Patricia Haynes Joint Secretary
4 Iain Pring Treasurer
Christopher Booking Secretary
5
Beezley
6 Anne Alsop
7 Patrick Magee
8 Nick Morgan
Sharron von
9
Tutschek
10 Barry Pollen
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
Christoper Beezley
Sharron von Tutschek
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Maria Rea ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** G.S Haynes **Signature(s)** D.J. Martin Gregory Stuart Haynes **Full name(s)** David John Martin **Position (eg** Chair Secretary **Secretary, Chair, etc) Date** ## **Claverton Down Community Hall** ## **Registered Charity No: 304478 Statement of Account - To 31 December 2021** |**Notes**
Hall Hire
Electricity Meter
Donations
Own Events
Operating Surplus/(Shortfall)
Interest Deposit Account
Grants received
**(1)**
COIF - Revaluation
Capital Expenditure
Net Surplus/(Shortfall)|**Income**
**2021**
**2020**
**£**
**£**
**Notes**
10,652.00
6,438.00
Electricity
**(2)**
55.00
74.00
Water
**(3)**
108.00
10.00
Rates
0.00
0.00
Own Events
Insurance
Property Maintenance
**(4)**
Ground Maintenance
**(5)**
Cleaning
Committee Expenses
**(6)**
Miscellaneous
10,815.00
6,522.00
(4,044.57)
(6,944.00)
New Equipment
3.83
26.54
- Kitchen refurbishment
17,302.00
11,334.00
- Air Heat Pumps
10,274.83
5,171.60
- Toilet Refurbishment
(21,577.72)
0.00
- Hearing Loop
1,958.37
9,588.14|**Expenditure**
**2021**
**2020**
**£**
**£**
2,675.60
1,971.42
525.52
310.70
0.00
0.00
0.00
0.00
1,246.63
1,205.11
938.40
1,628.34
4,211.64
4,012.93
4,668.50
2,495.74
493.28
459.77
100.00
0.00
14,859.57
13,466.00
7,981.06
10,488.66
3,108.00
1,381.99
36,437.29
15,392.48|**Expenditure**
**2021**
**2020**
**£**
**£**
2,675.60
1,971.42
525.52
310.70
0.00
0.00
0.00
0.00
1,246.63
1,205.11
938.40
1,628.34
4,211.64
4,012.93
4,668.50
2,495.74
493.28
459.77
100.00
0.00
14,859.57
13,466.00
7,981.06
10,488.66
3,108.00
1,381.99
36,437.29
15,392.48| |---|---|---|---| ||10,815.00
(4,044.57)
3.83
17,302.00
10,274.83
(21,577.72)|14,859.57
7,981.06
10,488.66
3,108.00|13,466.00
1,381.99| ||1,958.37|36,437.29|15,392.48| ## **Notes** - **(1)** We received further covid grants of £17,302.00 this year making £28,636 received in total. During the same period we have lost £10,588.57 at an operating level due to closed periods and increased costs directly due to the pandemic. We would also have normally generated a surplus of roughlly the same amount during the period. - **(2)** The correction to actual from the estimated charge for 2020 resulted in us receiving a refund of £405.40 this year compared to a £13.63 refund received in 2020). The closed period due to covid were shorter this year, hence the higher total cost. - **(3)** We have been charged the full water rate for this year. In 2020 Wessex Water gave us rebate for the covid-19 closed period. - **(4)** Replacements / repairs over £100.00 - removal of piano £186.00; replace front door keypad £206.00; repairs to hall floor £346.80 - **(5)** Garden maintenance included: £420 for pruning the front trees; £140.40 on tools and £143.02 on plants and trees. Costs will be reviewed in the new year. - **(6)** Committee expenses this year included - £254.38 for hall website and booking system: £50.00 cost of 50% subscription to Zoom shared with The Hardy Plants Association 05/01/2022 16:15 ## **Claverton Down Community Hall** ## **Registered Charity No: 304478 Statement of Account - To 31 December 2021** |**Reserves**
Balance b/f
Operating Surplus/(Shortfall)
Grants received
Capital expenditure
Transfer from/(to) Deposit a/c
Balance c/f
Balance b/f
Transfer (from)/to Current a/c
Interest Received
Transfer to COIF
Balance c/f
Balance b/f
Transfer from Deposit a/c
Investment Income
Revaluation
Balance c/f
**Total Reserves**
**Net Inflow / (Outflow)**
**COIF Investment**
Unit Price - pence
Number of units held
Current Value
Purchase Price
Increase in value
Current Year
Cumulative to date|**31 Dec'21**
**31 Dec'20**
**Current Account**
1,018.18
3,128.18
(4,044.57)
(6,944.00)
17,302.00
11,334.00
(21,577.72)
0.00
8,500.00
(6,500.00)
1,197.89
1,018.18
**Deposit Account**
36,483.82
29,957.28
(8,500.00)
6,500.00
3.83
26.54
0.00
0.00
27,987.65
36,483.82
**COIF Investment Fund**
58,014.12
52,842.52
0.00
0.00
0.00
0.00
10,274.83
5,171.60
68,288.95
58,014.12
**97,474.49**
**95,516.12**
**1,958.37**
**9,588.10**
**7'Apr 21**
**31'Dec 20**
471.42
20,660.30
13,696.14
280.80
68,288.95
58,014.12
40,000.00
40,000.00
10,274.83
5,171.60
28,288.95
18,014.12|**31 Dec'21**
**31 Dec'20**
**Current Account**
1,018.18
3,128.18
(4,044.57)
(6,944.00)
17,302.00
11,334.00
(21,577.72)
0.00
8,500.00
(6,500.00)
1,197.89
1,018.18
**Deposit Account**
36,483.82
29,957.28
(8,500.00)
6,500.00
3.83
26.54
0.00
0.00
27,987.65
36,483.82
**COIF Investment Fund**
58,014.12
52,842.52
0.00
0.00
0.00
0.00
10,274.83
5,171.60
68,288.95
58,014.12
**97,474.49**
**95,516.12**
**1,958.37**
**9,588.10**
**7'Apr 21**
**31'Dec 20**
471.42
20,660.30
13,696.14
280.80
68,288.95
58,014.12
40,000.00
40,000.00
10,274.83
5,171.60
28,288.95
18,014.12| |---|---|---| |||58,014.12| |||**95,516.12**| |||**9,588.10**| |||**31'Dec 20**
20,660.30
280.80
58,014.12
40,000.00
5,171.60
18,014.12| **Note:** COIF Investment was switched from an "Investment" to an "Ethical Investment" Accumulation Fund in July 2021 05/01/2022 16:15 ## ## ## ## ## ## |||lncome
2421
2A2A|lncome
2421
2A2A|||Expenditure
2421
202A|Expenditure
2421
202A| |---|---|---|---|---|---|---|---| ||Notes|
€|€||Notes|€g|| |HallHire||10,652.00|6,438.00|Electricity|(21|2,675.60|1,971.42| |Electricityltleter||55.00|74.O4|Water|t3)|525.52|310.70| |Donations||108.00|10.00|Rates||0.00|0.00| |OwnEvents||0.00|0.00|Own Events||0.00|0.00| |||||Insurance||1,246.63|1,245i1| |||||Properiy[Vlaintenance|(4)|938.40|1,628.34| |||||GroundMaintenance|(s)|4,211.64|4,012.93| |||||Cleaning||4,668.50|2,495.74| |||||CommitteeExpenses|(6)|493.28|459.77| |||||ltliscellaneous||100.00|0.00| |||10,815.00|6,522.00|||14,859.57|13,466.00| |OperatingSurplus{S hortfall)
lnterestDepositAccount
Grantsreceived
(1)||{4,444.57)
3.83
17,302.04|{6,944.00)
26.54
11,334.00|NewEquipment
-Kitchenrefurbishment
-AirHeat Pumps||7,981.06
10,488.66|| |COIF-Revaluation||14,274.83|5,171.6A|-foiletRefurbishment||3,108.00|| |CapitalExpenditure|{21,577.72}||0.00-Hearing Loop||||1,381.99| |NetSurplus/(Shortfall)||4 958.37|9,588.14|||36,437.29|15,392.48| ## ## |Statement ofAccount-To3|1December2021|| |---|---|---| |Reserves|31Dec'21|31 Dec'20| ||CurrentAccount|| |Balance blf|1,018.18|3,128.18| |OperatingSurplus/(Shortfall)
Grants received|@,444.57)
173A2.O0|(6,944.00)
11,334.00| |Capitalexpenditure
Transferfrom/(to)Deposit a/c|{21,577.72)
8,500.00|
0.00
(6,500.00)| |Balancec/f|197.89
1|1 018.1I| |Balanceb/f
Transfer(from)/to Currentalc
lnterestReceived|DepositAccount
36,483.8229,957.28
(8,500.00)6,500.00
3.83
26.54|| |TransfertoCOIF|0.00|0.00| |Balancec/f|27,987.65|36,483.82| ||COIFlnvestment Fund|| |Balanceblf
TransferfromDeposit a/c|58,414.12
0.00|52,842.52
0.00| |lnvestmentlncome
Revaluation|0,00
14,274.83|0.00
5,171.60| |Balanceclf|68,288.95|58,014j2| |TotalReserves|97,474.49|95,516.12| |Netlnflow/(Outflow)|1 958.37|9,588.10| |COIFlnvestment|7'Apr21|31'Dec20| |UnitPrice - pence|471.42|20,660.30| |Number of units held|13,696.14|280.80| |CurrentValue|68,288.95|58,4U.12| |PurchasePrice|40,000.00|40,000.00| |lncreaseinvalue||| |CurrentYear|10,274.83|5,171.60| |Cumulativetodate|28,288.95|18,014.12|