BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST ## STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Charity Registration No. 304471 Independent Examiner Reina & Associates Pear Tree Farm Ham Street Baltonsborough Somerset BA6 8PS BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST ## INDEX OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 ||Page| |---|---| ||1| |Index|| |Trustees' Report|2| |Independent examiner's report|3| |Statement of fnancial activities|4| |Balance sheet|5| |Notes to accounts|6| BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST TRUSTREES' ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 ## **Objectives and activities** The purpose of the charity as set out in its governing document, Conveyance and Trust 29 January 1970 is the hire of a recreational ground and a village hall for educational, heritage, science and amateur sport for the benefit of the parish of Baltonsborough and The trust deed has been reviewed, and no amendments have been made to the original The trustees have had regard to the Charity Commission's guidance on public benefit d exercising their duties have ensured that the facilities have been hired to groups that i elderly and people with disabilities together with the general public for individual hire. ## **Achievements and Performance** The charity, whilst maintaining the facilities for the benefit of the community as a whol institutions, been unable to operate during the twelve months disruption due to the pre This is evident from the drastic decline in revenue hire. ## **Financial Review** Total Trust Income for the year was £29,307 (2020 £43,693). This income consisted of Baltonsborough Primary School and also hire money received from the Woodfired Pizza there were no other rental incomes during the year. Other income consisted of a paym Baltonsborough Parish Council for upkeep of the playing field. There was a Covid19 grant received of £10,000 from Mendip Council along with a £60 community grant money was added to restricted funds during the year, payments out o included funds of £816 to two doners that had donated towards the now cancelled VE7 along with £278 general community expenses. This left the restricted funds at £6,466 Donations received during the year were £200 Total expenditure incurred was £19,787 (2020 £46,548). This included expenditure fro identified above together with a creditor for £100 for Reina&Associates independently ## **Reference and administrative details** **Charity Name** BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRU **Charity Contact** Mrs B. Sessions Fara, Martin Street Baltonsborough Glastonbury Somerset. BA6 8QY **Charity Registration No** 304471 **Trustees** Mrs P.M. Ritchie ## Mrs B. Sessions Signed on behalf of the trustees…............................................ Date…............................................ t Deed dated training, arts, cultural, d its neighbourhood. l document. during the year and in nclude children, the . le, have like all other esent pandemic. f hire of the hall from a Oven. Due to Covid ment of £3548 from 0 Community grant. The of the restricted funds 75 village celebrations at 31st March 2021. om the restricted funds reviewing the accounts. UST Independent Examiner's Report to the Trustees of Baltonsborough Village Hall & Playing Field I report on the accounts of the Trust for the year ended 31 March 2021 which are set out on p ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's truste that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2 that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charityn under section 145(5)(b) of the 2011 Act. to state whether particular matters have come to my attention ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the general Directions given by the Chari An examination includes a review of the accounting records kept by the charity and a compari accounts presented with those records. It also includes consideration of any unusual items or in the accounts, and seeking explanations from you as trustees concerning any such matters. procedures undertaken do not provide all the evidence that would be required in an audit and no opinion is given as to whether the accounts present a "true and fair view" and the report is those matters set out in the next statement. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 103 of the 2011 Act to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and SORP 2015 have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understand accounts to be reached. Name Reina & Associates Relevant professional body or qualifications: AT11 Address: Pear Tree Farm Ham Street Baltonsborough Glastonbury Somerset, BA6 8PS Dated: d Trust pages 4 to 6 ees consider 2011 Act) and n Commission ty Commission ison of the r disclosures The d consequently s limited to : ding of the ## BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021 |**Incoming Resources from**
Donations
Grants
Charitable Activities
Hire of Hall and facilities
Income from Investments
Other Income
**Expenditure on:**
Charitable activities
Fundraising costs VH/VE Activities
Hall upkeep and maintenance
Cleaning and waste disposal
Alarm Costs
Heat & light
Telephone
Insurances
Rates
Local community support
New funiture/fttings/Boiler
Management of bookings
Subscriptions and licences
Professional fees
Sundry
Administration costs
Depreciation
**Total Resources Expended**
**Net surplus/(defcit)for the year**
**Net movement of funds**
Reconciliation of funds
Total funds brought forward
Total funds carried forward|Total
Funds
2021
£
200
10600
14953
6
3548
**29307**
816
12309
359
317
2969
310
1002
441
278
0
400
120
188
128
30
120
19787
9520
9520
305,988
315,508|Unrestricted
Fund
2021
£
200
10000
14953
6
3548| |---|---|---| |||**28707**| |||12309
359
317
2969
310
1002
441
400
120
188
128
30
120| |||18693| |||10014| |||10014| |||299,028| |||309,042| |Restricted
Fund
2021
£
600
**600**
816
278
1094
-494
-494
6,960
6,466|**Total**
**Funds**
**2020**
**£**
**11833**
**24885**
**20**
**6955**| |---|---| ||**43693**| ||504
21229
787
841
5430
424
922
707
388
13780
1300
20
26
70
120| ||**46548**| ||-2855| ||43693| ||**308,843**| ||**305,988**| ## **BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST** |**BALANCE SHEET**
**FOR THE YEAR ENDED 31 MARCH 2021**
**Note**
**Fixed Assets**
**Tangible assets**
3
**Current Assets**
Prepayments
Debtors
Bank
Bank Deposits
Cash
**Current Liabilities**
Trade Creditors
Net Current Assets
Net assets
Represented by:
**The funds of the charity**
General unrestricted fund
1
Restricted Fund|**£ **
1,202
21,182
13,104
0
35,488
100|**2021**
**£ **
280,120
35,388
**315,508**
£
309,042
6,466
**315,508**|
1,321
180
11,101
13,099
52| |---|---|---|---| ||||25,753| ||||0| ||||| ## **2020** **£ £** 280,240 25,753 305,993 £ 299,033 6,960 305,993 ## **BALTONSBOROUGH VILLAGE HALL & PLAYING FIELD TRUST** ## **NOTES TO ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2020** ## **1 ACCOUNTING POLICIES** The principle accounting policies are summaries below. The accounting policies ha consistently throughout the period. ## (a) Basis of accounting The financial statements have been prepared under the historical cost convention a SORP 2015 ## (b) Fund accounting Unrestricted funds are available for the use at the discretion of the trustees in furth objectives of the charity. Designated funds are unrestricted funds earmarked by the trustees for particular p Restricted funds are subjected to restrictions on their expenditure imposed by the d terms of the appeal ## ( c) Incoming resources All incoming resources are included in the statement of financial activities once rec ## (d) Resources expended Expenditure is recognised once payment has been made. Expenditure includes any fully recovered, and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the charity in the deliver services for its beneficiaries. It includes both costs that can be allocated directly to those costs of an indirect nature necessary to support them. ## **2 NET INCOMING RESOURCES FOR THE PERIOD** |This is stated after charging
Wages & Salaries
There were no employees during the period
**3 TANGIBLE FIXED ASSETS**
**COST**
Cost at 1 April 2020
Additions
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Current year charge
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021|280,000
280,000
280,000
**Freehold**
**Property**
**£**|2021
£
0
**£**
900
900
660
120
780
120
**Kitchen**
**Equipment**| |---|---|---| At Marcb 2020 280,000 240 ave been applied and in accordance with herance of the general purposes. donor or throughout the ceived by the charity. y VAT which cannot be ry of its activities and o such activities and 2020 £ 0 ## **Total** **£** 280,900 280,900 540 120 660 280,120 280,240 ## **Notes to the Independent Examiner** 1 All odd pages 1 - 23 Monthly Income,Summary of Income, Summary of Payments. Bank Reconciliation - 2 All even pages 2 - 24 Monthly Payments and Summary of Payments 3 Pg 25 Summary of the Total GROSS Income for the year Reconciliation of NET Income for the year (refunds,reimbursements netted off) Summary of GROSS Payments for the year and full list of payments Bank Reconciliation for the year 4 Pg 26 Summary of total GROSS monthly payments for the year Reconciliation of monthly gross payments, less the refunds, listing the NET payments for the year 5 Pg 27 - List of the Payments into the categories to match the Financial Statement Expenses (next year I'll allocate expenses from Mth 1 into the same format as the Financial Statement - hadn't appreciated I'd put expenses in different categories until year end!) - 6 Pg 28. Prev.Treasurer - Red Cash Book. You will see that cash counted at year end is £39.80 more than it should have been. I've put this into Sundry Income and banked cash £116.11 as I will not be using cash. 7 Pg 29 - Reconciliation of Premium Account - 8 Pg 30 List of Debtors, Creditors and Prepayments *********************************************************************** ## **NOTES ON INCOME** Basically the only rental income for the hall has been the School Rent and rent from t Pizza man. Shortmat Bowls continued to pay their monthly rent, Don Carter said tha to covid they were unable to stop the monthly payments, hence previous treasurer re them. One hall rental £17 had been paid in the year 2020 (was not included as a pre so I put the refund of £17 in sundry expenses. Other income received was a £10,000 Covid19 grant and £600 community grant from It was decided to pay 'community' expenses from the £600 community grant of whic £110 was to cover the October half term lunch costs. A cash donation of £52 was rec for the lunches which I netted off against the lunch expenses ## Ring Fenced Funds £600 was received from Somerset Community Fund and £816 was refunded for the cancelled VE weekend (received in 2020) to Avalon Darkest and the Baltonsborough Players in Jan 2021. All other sponsors have agreed to leave their pa in the 'ring fenced' account for future community events. A donation of £200 was received from Orchard Developments for any inconvenience by the erection of scaffolding onto the playing field path, whilst the new build is unde construction in the adjoining plot. Balts PC pay towards the upkeep of the playing field. This is shown as 'other' income not netted off against the expenses. (Consistent with previous years accounting prac Other' Income is the BPC grant and the cash banked (see page 25) ## **NOTES OF PAYMENTS** All listed in full on Pg 25. We have now joined the Community Council of Somerset £ subscription but I haven't got a receipt for that payment yet. All payments are numbered on bank statement and on invoices. s the the t due epaid epayment) m SCC h ceived ayments caused er e and is ctises) 100