REGISTERED CHARITY NUMBER: 304463
Report of the Trustees and
Financial Statements For The Year Ended 31 March 2024
for
The Northampton Town & County Federation of Young Farmers' Clubs
Harris & Clarke LLP 7 Billing Road Northampton NORTHAMPTONSHIRE NN1 5AN
The Northampton Town & County Federation of Young Farmers' Clubs
Contents of the Financial Statements For The Year Ended 31 March 2024
----- Start of picture text -----
Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 11
Detailed Statement of Financial Activities 12 to 13
----- End of picture text -----
The Northampton Town & County Federation of Young Farmers' Clubs
Report of the Trustees For The Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Objects of the County Federation shall be:
(a) to advance the education of young members of the public at large in agriculture, home crafts, county life and related subjects.
(b) in the interests of the social welfare of such members to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
ACHIEVEMENT AND PERFORMANCE
Each Club meets on a weekly basis either Monday or Wednesday, with County meetings mainly on Tuesday evenings. Each club is responsible for organising its own program of activities including quizzes, talks, farm visits, games evenings, social meetings and curve training.
The County saw the return of the annual rally and competitions day hosted by Towcester at the farm of the Summers family in Bugbrooke. A good day was had by all, this day had been postponed for two years due to Covid 19 restrictions. At the end of this year plans are already in place to celebrate the 80th Anniversary with a dinner dance at Wicksteed Park.
Day to day operations of the federation are administered by our part time member of staff. This may include helping with the organisation of fund raising and charitable events, producing promotional material and representing YFC at events, attending and recording minutes of meetings, registering members details on the new membership database. Our staff member is also responsible for the development of the clubs and officers and preparing a regular newsletter.
During the year twenty members took advantage of 'First Aid at Work training' funded by East Midlands Area YFC.
During the 23/24 year our objectives are. (a) To recruit new members. (b) To organise events to raise money for County and charity funds (c) To continue with the roll out of national training modules.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a constitution, dated June 2005.
Charity constitution
The Executive Committee consists of elected and co-opted members the majority of whom are over 18 years of age and who are Trustees of the Charity.
Any Executive Committee member under 18 years of age is not entitled to vote on matters which affect the management of the Charity.Members of the Executive Committee are appointed as follows:
-
Elected members - each Member Club elects annually three representatives, of which at least one of the representatives shall be of membership age.
-
Co-opted members -The Executive Committee may co-opt for such period as they may think fit representatives of grant-aiding bodies and other organisations and individuals interested in the Young Farmer Movement in the county.
-
The President is ex-officio, a member of the Executive Committee.
Page 1
The Northampton Town & County Federation of Young Farmers' Clubs
Report of the Trustees For The Year Ended 31 March 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisational structure
The Executive Committee has an obligation to meet at least three times a year (in practice there are normally six meetings a year) and to carry out the objectives and manage the affairs of the County Federation subject to any decisions given to it by a General Meeting.
The Executive Committee has the power and obligation to annually appoint a Chairman, Vice-Chairman and Treasurer from amongst its members. The Executive Committee also has the power to appoint and remunerate such employees and agents (not including any of its own members) as it thinks fit. A Staff Management Committee is appointed by the Executive Committee to fulfil the Federation's obligations as an employer. The Staff Management Committee consists of the Chairman, Vice-Chairman, Treasurer and at least two people with experience of staff employment.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
304463
Principal address
YFC Office, Moulton College Lodge Farm Pitsford Road Moulton NORTHAMPTONSHIRE
Page 2
The Northampton Town & County Federation of Young Farmers' Clubs
Report of the Trustees For The Year Ended 31 March 2024
Trustees
President: Vice Presidents:
Mr Richard Houghton
Mr Richard Houghton, Mr Tim Fox, Mrs Jacqueline Millbank, Mr Hayden James, Miss Charlotte Gore, Mr David Herbert, Mr Josh Burton
County Chairman: County Vice-Chairman: Life VP: Honorary Treasurer: Social & Fundraising Coordinators: Competition Coordinator: Rally Chairman: Year Book Editor: Press Officer: Travel Coordinator: Safeguarding Office:
Mr Lawrence Baker Miss Matilda Marsden-Findlay Mr Daniel Evans Miss Hannah Edginton Miss Katy Warden, Morgan King and Miss Alice Lloyd Mr Eiron Reid Mr Calvin Hawkins Miss Keira Bryan Miss Lucy Hodgson Mr Bruce Gardiner Miss Elizabeth Packwood
Training Coordinator: Trophie Coordinator: Wellbeing Coordinator:
Council Rep: Council Rep Deputy: NFU Rep: RABI:
Mr Eiron Baker Mr Bruce Gardiner and Mr Dan Roberts Miss Elizabeth Packwood
Mr Lawrence Baker Miss Matilda Marsden-Findlay Mr Calvin Hawkins Mr Alistair Ross
The Executive Committee consists of elected and co-opted members the majority of whom are over 18 years of age and who are Trustees of the Charity. Those People who served as Executive Committee members during the period covered by this report were as follows:
Served Throughout The Period
Mr Stuart Cross, Mr James Harry, Mr Oliver Dicks, Mr Alistair Ross, Miss Millie Munns, Miss Ella Farrington, Miss Sophie Smith, Constance Reeves, Mr Luke Glentworth, Miss Deni Coburn, Mr Frank Burley, Miss Olivia harrhyBlackwell
Additional advisors, who didn't form part of the executive committee, but have acted as trustees in the year include: Mr Tim Whittaker
Independent Examiner
John T G Harris ACA Harris & Clarke LLP 7 Billing Road Northampton NORTHAMPTONSHIRE NN1 5AN
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................
Mr R Houghton - Trustee
Page 3
Independent Examiner's Report to the Trustees of The Northampton Town & County Federation of Young Farmers' Clubs
Independent examiner's report to the trustees of The Northampton Town & County Federation of Young Farmers' Clubs
I report to the charity trustees on my examination of the accounts of The Northampton Town & County Federation of Young Farmers' Clubs (the Trust) for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
John T G Harris ACA
Harris & Clarke LLP 7 Billing Road Northampton NORTHAMPTONSHIRE NN1 5AN
Date: .............................................
Page 4
The Northampton Town & County Federation of Young Farmers' Clubs
Statement of Financial Activities For The Year Ended 31 March 2024
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 15,833 - Other trading activities 3 23,140 - Investment income 4 605 - Total 39,578 - EXPENDITURE ON Raising funds - - Charitable activities Social and welfare 2,213 - Donations 24,879 - Other 9,239 - Total 36,331 - NET INCOME/(EXPENDITURE) 3,247 - RECONCILIATION OF FUNDS Total funds brought forward 49,536 3,414 TOTAL FUNDS CARRIED FORWARD 52,783 3,414 |
2024 Total funds £ 15,833 23,140 605 39,578 - 2,213 24,879 9,239 36,331 3,247 52,950 56,197 |
2023 Total funds £ 6,254 34,692 52 40,998 38,408 (1) - 7,344 45,751 (4,753) 57,703 52,950 |
|---|---|---|
The notes form part of these financial statements
Page 5
The Northampton Town & County Federation of Young Farmers' Clubs
Balance Sheet 31 March 2024
| Notes FIXED ASSETS Tangible assets 9 CURRENT ASSETS Stocks 10 Debtors 11 Cash at bank NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 13 Unrestricted funds Restricted funds TOTAL FUNDS |
2024 £ - 755 1,250 54,192 56,197 56,197 56,197 56,197 52,783 3,414 56,197 |
2023 £ 154 755 1,250 50,791 52,796 52,796 52,950 52,950 49,536 3,414 52,950 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mr R Houghton - Trustee
The notes form part of these financial statements
Page 6
The Northampton Town & County Federation of Young Farmers' Clubs Notes to the Financial Statements For The Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
The restricted fund of the Federation represent unexpended grant monies received from the 'Scotts of Thrapston Fund' whereby the grants monies must be expended on a project associated with the wellbeing of young people in the farming community/rural areas of Northamptonshire.
2. DONATIONS AND LEGACIES
| Donations Subscriptions 3. OTHER TRADING ACTIVITIES Sponsorships Spring rally/Year book Spring dinner dance Miscellaneous fundraising Clothing sales 4. INVESTMENT INCOME Deposit account interest |
2024 £ 4,738 11,095 15,833 2024 £ 3,040 17,208 - 2,892 - 23,140 2024 £ 605 |
2023 £ - 6,254 6,254 2023 £ 4,880 14,795 13,325 1,672 20 34,692 2023 £ 52 |
|---|---|---|
Page 7
continued...
The Northampton Town & County Federation of Young Farmers' Clubs
Notes to the Financial Statements - continued For The Year Ended 31 March 2024
5. SUPPORT COSTS
| Management £ Social and welfare 1,369 Donations 13,182 14,551 |
Finance £ 154 - 154 |
Other £ 764 2,185 2,949 |
Other 2 £ - 811 811 |
Totals £ 2,287 16,178 18,465 |
|---|---|---|---|---|
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Office No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,254 Other trading activities 34,692 Investment income 52 Total 40,998 EXPENDITURE ON Raising funds 38,408 Charitable activities Social and welfare (1) Other 7,344 Total 45,751 NET INCOME/(EXPENDITURE) (4,753) RECONCILIATION OF FUNDS Total funds brought forward 54,289 TOTAL FUNDS CARRIED FORWARD 49,536 |
2024 - Restricted fund £ - - - - - - - - - 3,414 3,414 |
2023 1 Total funds £ 6,254 34,692 52 40,998 38,408 (1) 7,344 45,751 (4,753) 57,703 52,950 |
|---|---|---|
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Page 8
continued...
The Northampton Town & County Federation of Young Farmers' Clubs
Notes to the Financial Statements - continued For The Year Ended 31 March 2024
----- Start of picture text -----
9. TANGIBLE FIXED ASSETS
Plant and
machinery
£
COST
At 1 April 2023 and 31 March 2024 3,281
DEPRECIATION
At 1 April 2023 3,127
Charge for year 154
At 31 March 2024 3,281
NET BOOK VALUE
At 31 March 2024 -
At 31 March 2023 154
10. STOCKS
2024 2023
£ £
Stocks 755 755
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Other debtors 1,250 1,250
12. ANALYSIS OF NET ASSETS BETWEEN FUNDS
2024 2023
Unrestricted Restricted Total Total
fund fund funds funds
£ £ £ £
Fixed assets - - - 154
Current assets 52,783 3,414 56,197 52,796
52,783 3,414 56,197 52,950
13. MOVEMENT IN FUNDS
Net
movement At
At 1.4.23 in funds 31.3.24
£ £ £
Unrestricted funds
General fund 49,536 3,247 52,783
Restricted funds
-
Scotts of Thrapston Fund 3,414 3,414
TOTAL FUNDS 52,950 3,247 56,197
----- End of picture text -----
Page 9
continued...
The Northampton Town & County Federation of Young Farmers' Clubs
Notes to the Financial Statements - continued For The Year Ended 31 March 2024
13. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 39,578 |
Resources Movement expended in funds £ £ (36,331) 3,247 |
|---|---|
| TOTAL FUNDS 39,578 |
(36,331) 3,247 |
| Comparatives for movement in funds At 1.4.22 £ Unrestricted funds General fund 54,289 Restricted funds Scotts of Thrapston Fund 3,414 |
Net movement At in funds 31.3.23 £ £ (4,753) 49,536 - 3,414 |
| TOTAL FUNDS 57,703 |
(4,753) 52,950 |
| Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 40,998 |
Resources Movement expended in funds £ £ (45,751) (4,753) |
| TOTAL FUNDS 40,998 |
(45,751) (4,753) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Scotts of Thrapston Fund |
Net movement At 1.4.22 in funds £ £ 54,289 (1,506) 3,414 - |
At 31.3.24 £ 52,783 3,414 |
|---|---|---|
| TOTAL FUNDS | 57,703 (1,506) |
56,197 |
Page 10
continued...
The Northampton Town & County Federation of Young Farmers' Clubs
Notes to the Financial Statements - continued For The Year Ended 31 March 2024
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund |
Incoming Resources resources expended £ £ 80,576 (82,082) |
Movement in funds £ (1,506) |
|---|---|---|
| TOTAL FUNDS | 80,576 (82,082) |
(1,506) |
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
15. TRANSACTIONS WITH TRUSTEES
In the normal course of its business the Federation may enter into transactions with some of the trustees of the Federation, or with firms to which they are connected. During the year the Federation reimbursed a number of trustees for expenditure incurred in pursuing the business of the Federation. The Federation also received income from a number of trustees who took part in Federation fundraising activities. The amounts involved are neither material to the Federation or the trustees concerned. In pursuing its objects the Federation indirectly benefits some of the trustees of the Federation. The trustees concerned, as members of the Member Clubs which the Federation serves under its objects, are entitled to receive such benefits as part of a wider beneficiary class.
Page 11
The Northampton Town & County Federation of Young Farmers' Clubs
Detailed Statement of Financial Activities For The Year Ended 31 March 2024
| INCOME AND ENDOWMENTS Donations and legacies Donations Subscriptions |
2024 2023 £ £ 4,738 - 11,095 6,254 |
|---|---|
| Other trading activities Sponsorships Spring rally/Year book Spring dinner dance Miscellaneous fundraising Clothing sales |
15,833 6,254 3,040 4,880 17,208 14,795 - 13,325 2,892 1,672 - 20 |
| Investment income Deposit account interest |
23,140 34,692 605 52 |
| Total incoming resources EXPENDITURE Charitable activities Ball Expenses Rally expenses Clothing purchases |
39,578 40,998 563 8,215 8,064 9,575 - 439 |
| Other NFYFC affiliation fees and lev Support costs Management Wages Insurance Telephone Postage and stationery |
8,627 18,229 9,239 7,344 12,455 14,206 199 205 1,038 1,010 859 953 |
| Finance Plant and machinery Other Sundries Other 2 Donations to other charities |
14,551 16,374 154 154 2,949 3,650 811 - |
This page does not form part of the statutory financial statements
Page 12
The Northampton Town & County Federation of Young Farmers' Clubs
Detailed Statement of Financial Activities For The Year Ended 31 March 2024
| 2024 2023 £ £ |
|
|---|---|
| Total resources expended | 36,331 45,751 |
| Net income/(expenditure) | 3,247 (4,753) |
This page does not form part of the statutory financial statements
Page 13