## Y E L V E R T O F T V I L L A G E H A L L M A N A G E M E N T C O M M I T T E E ## CHAIRMAN’S ANNUAL REPORT 15thMarch 2022 We have experienced another year disturbed by the Covid 19 pandemic resulting in fewer people able to use the Hall and most of our meetings being held on Zoom. During the last year the committee has undergone some changes due to resignations and retirement of long serving members. Nevertheless, we have welcomed replacement committee members who are contributing new ideas and refreshing enthusiasm. The committee also reviewed the Constitution which states that the charity exists to provide village hall facilities for the adjoining parishes of Elkington, Clay Coton and Stanford on Avon. We extended an invitation to them for committee representatives should they wish to play a part in our management activities. Underlying our management principles are objectives to be as environmentally sensitive as possible and to address climate change issues. Encouraged by the climate summit COP 26 in November 2021 we reassessed our environmental priorities. Top of the list was the replacement of the heating in the main hall. Consequently, air source heating has been installed, roof space insulation increased throughout the building and the hall’s doors have been draught proofed. This will reduce electricity costs and improve our carbon footprint, remove the noisy convection heaters and provide a more comfortable room. Simultaneously the sound quality in the hall has been improved by the installation of sound panels meaning that a wider range of activities can take place without the sound echoing around. A grant from the Yelvertoft Community Wind Farm Fund supplemented by our own funds have enabled this to happen. Continuing the environmental theme, the Pocket Park has received grants from West Northamptonshire Council, the Lilbourne Wind Farm Fund via Yelvertoft Parish Council and a generous bequest from Geoff Helliwell. These funds will result in a new website, an interpretation signboard with QR codes placed around the various habitats to explain their features and the installation of a wind-up audio post so that visitors can listen to more about this valuable natural open space. Various regular users of the hall and the sports pitches have restarted their activities and gradually some normality appears to be returning. Last summer productions of Romeo and Juliet took place at the Theatre by the Pond and were very popular. More outside performances are planned in the coming year but the access steps in the Theatre require repairs. The Parish Council have awarded a grant from the Lilbourne Wind Farm Fund and other grant applications have been submitted to enable the work to be completed. Thanks are also extended to the Parish Council for assisting with the payment of insurances. The Village Hall website has been revised incorporating a new booking system and this is combined with wider publicity of the Hall’s facilities and events. The Last Saturday Café has started to help bring the local community together again and will continue each last Saturday of the month. Finally, I would like to thank the committee members whose dedicated voluntary efforts have been particularly valuable this last year and everyone else’s help that supports the Village Hall in many different ways enabling it to continue being a successful community asset. Roger Griffiths Chair of Yelvertoft Village Hall Management Committee f LIA£P- S ( fj kk) Ts/Y7E /Wb 2cTuLL) Io £ [ YELVERTOFT VILLAGE HALL STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBFR 2021 YELVERTOFT VILLAGE FtALL CONTENTS OF THE STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBF.R 2021 CONI'ENTS PAGE SI'ATEMENT OF ACCOUNTS BAL,ANCE SHEET YELVERToFf VILLAGE HALL BALANCE SHEET AS AT30 SEPTEMBER 2021 2020 2021 Fixed Assets Property 199,805.79 199,805.79 Current Asset Cash at Bank No2 Account Saver Account 12,434.73 5.032.36 25,810.44 5.032.78 217.272.88 230,649.01 Represented By., 214.309.67 BALANCE as at 1st October 2020 217.272.88 2,963.21 Add.. excess of income over expenditure 13,376.13 217.272.88 BALANCE 05 at 30¢h September 2021 230,649.01 R.GRifFITHS Chdiman R.FLANAGAN Treo5Uttr l confirm that I have examined the above Balance Sheet at 30th September 2021 and annexed Income and Expenditure Account for the year then ¢nded with the books, accounts, vouchers and receipts which are correct and in accordance therewtth. Simon Towers Clifford Towers 14A, Da￿ Court Castle Mound Way Central Park Rugby CV23 OUZ l Oth February 2022 YELVERTOFT VILLAGE HALL STATF.MENT OF ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBF.R 2021 2020 2021 2020 2021 INCOME EXPENDITURE 1,261.95 297.50 217.00 1.260.00 390.00 1.617.00 85.00 556.67 6.32 24.00 468.00 1,132.49 10,000.00 500.00 980.78 Privaie Hire Bowls Theatre Dog Clubs Badminton Pre School 588.75 174.25 740.00 575.00 97.50 2,013.75 42.75 630.00 0.42 107.00 1,862.00 2,476.00 24,968.00 2,971.39 14,725.77 249.16 2.010.78 443.16 736.24 420.00 Heating & Lighting Repairs and Maintenance Water Rates Insurance Licences Waste Disposal 200 Club Sundry F.xpenses Deposits relumed Health &8afety Fund r8isin8 expen545 LED lightin8 Websiie Disabled footpaths et¢ 2,3Q9.71 7,248.44 2,093.03 185.00 725.15 720,00 Crick¢t Interest Donations 329.75 351.00 307.00 7,800.00 100.oo 337.20 200 Club YPC grants DDC Re￿enUe grani COOP grant PV Generation The G Helliwell Keep fit Hollowell Steam Rally Ladies Choir Capital Grants- NCF Film Nights 7,140.00 215.85 6.000.00 2,000,00 15.00 300.00 80.75 14,000.00 130,00 4,215.20 33.307.46 40,505.62 30,344.25 27,129.49 Ex¢e35 of income over Exeess of income over expenditure exp¢ndilur¢ 2,963.21 13,376.13 17,153.16 40,505.62 17,153.16 40,505.62 ## **Yelvertoft Village Hall Management Committee** **(Charity No 304457)** ## **Treasurers report AGM 2022** ## **March 15th 2022** _I’d like to present the accounts for the year ending the 30[th] September 2021._ _I wish to thank Simon Towers of ‘Simon Towers & Clifford Towers Accountants’ for auditing the account Pro bono. Simon has confirmed he is happy to audit the accounts next year._ Owing to the Covid 19 pandemic use of the Halls facilities has been severely limited since March 2020 and these results reflect this continuing situation during the reported financial year. However we have, during the March and November 2020 and January 2021 lockdowns, accessed grant funding totalling £17,335 to support the ongoing expenditure at the Hall. Some of these grants will be shown in the account for 2021/22. I would like to thank Frances Harris at Northamptonshire ACRE for her support and advice throughout 2020/21 particularly with regard to issues relating to Covid 19 and access to Grant funding. ## **Income** Private hire of the Hall shows a decrease on 2020 from £1261 to £588. Our regular local clubs and societies have contributed a total of £1,534 when hiring the Hall for their activities. Other non local regulars, included in this total, are Dog Clubs and Dog Training who have contributed £575. Block booking of the Club Room by Yelvertoft Pre-School on weekdays continues to provide a steady income stream this year of £2,013. The 200 Club prize draw income enhances the Hall funds. Joan Hewitt is our 200 club co-ordinator; it is a very welcome element of our fundraising and the 200 club income this financial year was £1,862 this figure includes missed subscriptions not collected for the account in 2020. All subscriptions are now up to date. Thank you Joan and also your volunteer collectors. The Village Hall Committee received a Capital grant for £4,215 from Defra and local sources to complete the boundary hedge laying project which was completed in April 2021. The Government, through Daventry District Council, awarded us several Covid related support grants for hospitality venues totalling £24,968. Yelvertoft Parish Council reimburses us the insurance premium for the Outside playground facilities and the cost of an independent Annual inspection this totalled £2,476. The Photo Voltaic panels are still generating income but the payments for this financial year have been delayed. A bequest of £2,000 was received from the estate of Geoff Helliwell. Geoff was an enthusiastic and tireless supporter of the Village Hall for many years. With his family’s approval the bequest will be spent as part of the Access to Nature project which is currently nearing completion. Other donations total £107 for the year. Use of the Theatre by the Pond, within a Covid secure environment, generated £740. Bank interest for the year totalled £0.42p. ## **Expenditure** Heating and Lighting is a major expense at £2,309 in 2020/21 We changed our service provider in July 2019 to Haven Power (fixed rate 3 year contract which is due for renewal July 2022.) Hall repairs and Maintenance, £7,248; Including in this is the Defra funded hedge laying project £3,260, Also general maintenance activities, inspections and repair of fire safety equipment as well as the supply of consumable items for daily use in the Hall. Other principle expenses:-, Water charges £55, Insurance £2,093, Waste disposal £725. This year Licence fees cost £185. The 200 Club draw, three times a year, a total of £720 in prizes has been distributed. Returned damage deposits following private hire was £100. Health & Safety expenditure £337 covers the annual playground inspection fee. We have no Fund raising expenses to report for this financial year. LED lights replacement project £7,140 – this was the final payment; total project cost being £14,940. The project was completed in August 2020. The Hall is a registered charity and this has the advantage that we attract mandatory Business Rate Relief of 80% The local authority can, and does, grant us a further 20% discretionary relief. The contingency fund on 30[th] Sept 2021 stands at £5,032.78 and the regular bank account £25,810.44. ## _**Hall Fees**_ Hire rates are reviewed by the Committee from time to time and published on the Village Hall web site (www.yelvertoftvillagehall.co.uk) together with access to the Approved Hire Agreement and other documentation. _R.Flanagan Treasurer Yelvertoft Village Hall Management Committee 15th March 2022_