01 ## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2024 31 March 2025 **From To** Section A Reference and administration details ~~ee~~ **Charity name** Weedon Village Hall ~~Pe~~ **Other names charity is known by** ~~PC~~ **Registered charity number (if any)** 304445 **Charity's principal address** West Street Weedon Northants **Postcode NN7 4QU** **Names of the charity trustees who manage the charity** March **2012** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Conveyance dated 1[st] August 1962 Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Appointed by trustees or nominated by village organisations Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Training of trustees to be given in conjunction with Northants ACRE You **may choose** to include additional information, where Weedon Village Hall continues to be a member and supporter of NACRE. relevant, about: • policies and procedures adopted for the induction and training of trustees. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 **Summary of the objects of the charity set out in its governing document** The provision, management and maintenance of a village hall for the benefit of the village of Weedon and the surrounding area as well as hiring to other organizations so that hire rates can be maintained at a reasonable level. The management committee provides and maintains a good and safe building for organizations to provide education, training, arts, sports, recreation and culture for the benefit of the local population of all ages. It also provides a venue for other defined groups from outside the village confines and voluntary groups. The charity carries out these objectives with due regard and observance to the guidelines issued by the Charity Commission on public benefit. **Summary of the main activities undertaken for the** The Management Committee ensures that the hall and facilities are **public benefit in relation to** inclusive to all. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Due to the nature of the charity i.e. non-profit making, there is no policy on grant-making. However, an exception was made during the year to assist in making modest contributions to the Weedon Food Bank, using the Management Committees buying power, to provide hygiene products for distribution by the Food Bank. You **may choose** to include further statements, where relevant, about: All trustees and Management Committee members are volunteers. Also, approximately 90% of maintenance and repairs are carried out by volunteers, - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 Section D Achievements and erformance p During this financial year, the Management Committee has continued it’s **Summary of the main** policy of maintaining and improving the hall, it’s surrounds and facilities to **achievements of the charity** the highest standards achievable. For example, local labour is employed **during the year** during school holidays to refresh the paintwork, cleanliness of the windows and refurbishing the flooring. It should be noted that members of the Management Committee carry out regular Maintenance Days during which repairs are carried out, statutory inspections are maintained and improvements are made. It is fair to say, and should be recognised, that, although difficult to attract new trustees, there is a vast wealth of knowledge and expertise amongst those on the Management Committee and that they are always looking for willing persons to join them. During the year the final surfacing was carried out to the exit of the car park and new white lining laid. This has led to a vast improvement to the hall environment and completes the car park improvements started some five years ago. Measures were taken to reduce the use of gas in the hall. All water heating is now achieved by electric b oilers and is controlled remotely, as is the heating of the hall. Further improvements were made to the CCTV coverage of the hall and surrounds. This has proved invaluable on a number of occasions during the year, both for security and for “peace of mind”. Finally, it should be stated that the Management Committee takes its role extremely seriously and ensures that all monies raised from the hire of the hall is used to best advantage and to raise the standard of the hall and the experience of those who hire it. **TAR** March **2012** 5 ## **Section E Financial review** It is the charity’s aim to keep sufficient reserves to enable emergency **Brief statement of the** repairs to be carried out as and when necessary. **charity’s policy on reserves** **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** The charity’s main income comes from the hiring of the village hall. You **may choose** to include Some additional revenue comes from offering a bar service, run by the additional information, where Management Committee, to raise funds on the sale of alcohol. relevant about: - the charity’s principal All expenditure has been made to maintain and improve the experience sources of funds (including of using the hall with the exception of material donations to the Weedon any fundraising); Food Bank - how expenditure has Where possible, if contractors are required to augment the work of the - supported the key objectives Management Committee, local contractors are employed. - of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** The Management Committee is continually trying to encourage more people to become Trustees on the committee, but this is still a major difficulty. ## **Section G Declaration** ~~a~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Anthony Wincott John Wilshire ~~ee~~ **Position (eg Secretary, Chair, etc)** ~~es~~[Chair ] Treasurer **Date** 10/01/2026 ~~Po~~ **TAR** 6 March **2012** WEEDON VILLAGE HALL CHARITY NO. 304445 ACCOUNTS FOR 2024 TO 2025 Management Committee: Tony Wincott Chair John Wilshire Treasurer Laura Savory Secretary Tony Crease David Keeler Christine Keeler WEEDON VILLAGE HALL ACCOiJNTS YEAR ENDING 31" MARCH 2025 INCOME FOR THE YEAR 2024-1025 INCOME FOR THE YEAR 2023-2024 DOG SHOWS 3478.69 DOG SHOWS 3205.75 LOCAL GOVERN. 134.50 LOCAL GOVERN. 270.75 EDUCATION 23249.75 EDUCATION 16792.00 SPORTS & HOB81ES 5505.25 SPORTS & HOBBIES 6682.50 EVENTS & SALES 924.64 EVENT5 & &ALES 699.50 PARTIES 3283.1KJ PARTIES 2436.LKI MISC. INCL. FIT PAYMENT5 38￿.58 MISC. INCL. PAYMENTS 14990.94 GRANTS/FUND RAISING 1122.76 GRANTSIFUND RAISING 2430.86 LOCAL LOTTERY L(X4L LOTTERY 56.40 REVENUE FOR YEAR 41560.17 REVENUE FOR 47564.70 EXPENDITURE FOR YEAR EXPENDITURE FOR YEAR SERVICES 5833.66 SERVICES 5467.95 CLEANER 9863.28 CLEANER 9937.31 BOOKING CLERK 3225. BOOKING CLERK 2750.(X) WAST£ REMOVAL 1315.97 WASTE REMOVAL 1255.25 REPAIRS & MAINTENANCE 16457.65 REPAIR5 & MAINTENANCE 4135.07 CONSUMMABLES 99).40 CONSUMMABLES 1496.83 MISC. & INSURANCE 5248.80 MISC. & INSURANCE 18637.68 FUND RAISING FUNO RAISING BAR STOCK 493.70 BAR STOCK 904.98 EXPENDITURE FOR YEAR 43428.46 EXPENDITUAE FOR YEAR 44585.07 SURPLUSIDEFicir 11868.291 SURPWSIDEFICIT 2979.63 CURRENT ACCOUNT 8448.29 CURRENT ACCOUNT 11088.43 CASH IN HAND 1236.00 CASH IN HAND 565.17 STOCK 558.42 STOCK 457.40 TOTAL ASSETS 10242.71 TOTAL ASSETS 12111.(K) WEEDON VILLAGE HALL REPORT OF THE INDEPENDENT EXAMINER FINANCIAL STATEMENT YEAR ENDING 31 MARCH 2025 In accordance with the instructTrons of the Weedon Village Hall Management Committee, I have carried out an inspection of the books, accounts and other information Supplied. I can certify that the attached statement, prepared on a receipts and payments basis. gives a true and fair view of the financial affairs of the Weedon Village H311 for the year ending 31" March 2025 and is in accordance with the UK General Accounting Principles and the Charity Commission requirements. Dated..L.3........ . ..................... Signed...... Peter Worth WEEDON VILLAGE HALL REPORT OF THE INDEPENDENT EXAMINER FINANCIAL STATEMENT YEAR ENDING 31 MARCH 2025 In accordance with the instruttions of the Weedon Village Hall Management Committee, I have carried out an inspection of the books. accounts and other information supplied. I can cerhfy that the attached statement, prepared on 3 receipts and payments basis. gives a true and fair view of the financial affairs of the Weedon Village Hall for the year ending 31. March 2025 and is in accordance with the UK General Accounting Principles and the Charity Commission requirements. Dated..L.3........ . ..................... Signed...... Peter Worth