# **Trustees’ Annual Report for the period**
**From 01/04/2021 Period start date To Period end date**
**31/03/22**
## **Charity name: WEEDON VILLAGE HALL**
## **Charity registration number: 304445**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The provision, management and maintenance
purposes of the charity of a village hall for the village of Weedon and
as set out in its the surrounding area
governing document
Summary of the main Para 1.17 and The management committee provides and
1.19
activities in relation to maintains a good and safe building for
those purposes for the organizations to provide education, training,
public benefit, in arts sports, recreation and culture for the
particular, the activities,
benefit of the local population of all ages. It
projects or services
also provides a venue for other defined
identified in the
groups from outside the village confines and
accounts.
voluntary groups.
Statement confirming Para 1.18 The charity carries out these objectives with
whether the trustees due regard and observance to the guidelines
have had regard to the issued by the Charity Commission on public
guidance issued by the benefit.
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Policy on grant making Para 1.38 Due to the nature of the charity, there is no
policy on grant making.
Policy on social Para 1.38
investment including
program related
investment
Contribution made by Para 1.38 All trustees and Management
volunteers Committee members are
volunteers. Also, approximately
90% of maintenance and repairs
is carried out by volunteers
Other
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## **Achievements and Performance**
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SORP reference
Summary of the main Para 1.20 For part of this year, the hall was
achievements of the still affected by the Covid
charity, identifying the situation. The committee took
difference the charity’s the opportunity to continue with
work has made to the its policy of up-dating and
circumstances of its improving the facilities available
beneficiaries and any as well as planning and preparing
wider benefits to society for the refurbishment of the
as a whole. kitchen. Early in the financial
year, automatic doors were
installed to the annex. We are
hoping that this will allow the
annex to be used as a polling
station rather than the main hall,
This would mean that other hirers
would not have to be cancelled
for elections.
A decision was taken to reduce
the dependency on gas for water
heating. To this end, electric
under-sink heaters were installed
to the toilets, bar and cleaners
room. An emersion heater which
was recycled from the redundant
changing room on the Jubilee
Field, is now supplying the
kitchen. The advantage of these
changes is that timers can be set
to reduce the use of electricity.
The floor to the main hall was
refurbed by sanding and sealing.
This has proved very successful.
Finally, kerbing works were
carried out to the egress from the
car park in preparation for future
resurfacing works.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity is in a financially
financial position at the sound condition thanks mainly to
end of the period the help given by the government
in the form of Covid grants and
furlough payments. Although
income was overall down approx.
£7000, expenditure was down by
approximately the same.
Statement explaining Para 1.22 It is the charity's aim to keep
the policy for holding sufficient reserves to enable
reserves stating why emergency repairs to be carried
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they are held out as and when required.
Amount of reserves held Para 1.22 Approx. £9000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Hiring of the village hall and
offering a bar service to raise
The charity’s principal funds on the sale of alcohol.
sources of funds Para 1.47
(including any
fundraising)
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Inability to attract new /
replacement Trustees.
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Conveyance dated 1 August 1962
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Selection of trustees and
methods including committee members is carried
details of any out at the A.G.M.
constitutional provisions All village organisations are
e.g. election to post or entitled to nominate trustees.
name of any person or During the year, additional
body entitled to appoint members can be co-opted to the
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**committee**
one or more trustees
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Weedon Village Hall
Other name the charity N/A
uses
Registered charity 304445
number
Charity’s principal West Street,
address Weedon,
Northants
NN7 4QU
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Tony Wincott Chair
2 John Wilshire Treasurer
Marian Aslett
3
Dave Keeler
4
Christine Keeler
5
6 Tony Crease
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** John Wilshire Tony Wincott **Position (eg** Treasurer Chair **Secretary, Chair, etc)**
**Date** 19/01/2023
||2022|2021|2020|
|---|---|---|---|
||€|gg||
|INCOME||||
|DOGSHOWS|2613|7A|2,751|
|LOCALGOVERNMENT|38s|0|2,297|
|EDUCATION|18931|12,147|18,649|
|RECREATION|3830|1,504|4,125|
|GRANTS|0|20,181|0|
|EVENTS|296|||
|PARTIES ETC
FUND RAISING|14721
12099|2,(X)5
882|5,260
9,919|
|TOTAL|52.875|36.789|43.001|
|EXPENDITURE||||
|UTILITIES|4896|3,420|4,454|
|SAI.ARIES|3200|5,221|3,846|
|CLEANING&WASTEREMC|8780|645|13,216|
|REPAIRS&INSURANCE|12651|16,637|16,333|
|CONSUMABLES|787|1,792|1,049|
|MISCELISNEOUS|fi297|9,021|3,17',,|
|FUND RAISING|3514|750|2,U6|
|TOTAL|4.125|37.48S|44,615|
|SURPLUS/(DEFICIT)|8.750|(697)|(1.614)|
|CURRENTFUNDS||||
|ATSTART OFY=AR
ABOVERESULT|203,433
8,750|204,130
(697)|?05.74
(1,614)|
|ATEND OF YEAR|212.183|203.433|204.130|
|REPRESENTEDBY:||||
|BUILDINGSAT COST|193379|193,379|193,379|
|BANKACCOUNT|17565|9,531|8,43|
|CASH|714|196|1,765|
|STOCK|527|327|543|
|TOTALASSETS||203.433|2M130|
##
||2022|2021|2020|
|---|---|---|---|
||€|gg||
|INCOME||||
|DOGSHOWS|2613|7A|2,751|
|LOCALGOVERNMENT|38s|0|2,297|
|EDUCATION|18931|12,147|18,649|
|RECREATION|3830|1,504|4,125|
|GRANTS|0|20,181|0|
|EVENTS|296|||
|PARTIES ETC
FUND RAISING|14721
12099|2,(X)5
882|5,260
9,919|
|TOTAL|52.875|36.789|43.001|
|EXPENDITURE||||
|UTILITIES|4896|3,420|4,454|
|SAI.ARIES|3200|5,221|3,846|
|CLEANING&WASTEREMC|8780|645|13,216|
|REPAIRS&INSURANCE|12651|16,637|16,333|
|CONSUMABLES|787|1,792|1,049|
|MISCELISNEOUS|fi297|9,021|3,17',,|
|FUND RAISING|3514|750|2,U6|
|TOTAL|4.125|37.48S|44,615|
|SURPLUS/(DEFICIT)|8.750|(697)|(1.614)|
|CURRENTFUNDS||||
|ATSTART OFY=AR
ABOVERESULT|203,433
8,750|204,130
(697)|?05.74
(1,614)|
|ATEND OF YEAR|212.183|203.433|204.130|
|REPRESENTEDBY:||||
|BUILDINGSAT COST|193379|193,379|193,379|
|BANKACCOUNT|17565|9,531|8,43|
|CASH|714|196|1,765|
|STOCK|527|327|543|
|TOTALASSETS||203.433|2M130|
##