Glrlgulding Thame District Girl Guide Association Financial Statement and Annual Report For the Year ended 31" December 2023
Girlguiding Thame Administrative Information as at 31" December 2023 REGISTRATION DETAILS Registered Charity 304443 GOVERNING DOCUMENT Girlguiding Thame is governed by its Constitution. Name stslly Brentnall Janet Choldcroft Kirsty Cunningham Jo Doyle Christine Dromgoole Linda Emery Wendy Gibson Nicola Hardin Catherine MacLennan Linda Newton B8cky Réid Loura Shlrley Kathryn Shorter Deboroh Thompson Elizabeth Verchose-manger Position Leader Leadèr Leader Leader Leader Leader Leuder Leader Leader Trèasurer Date (if not whole year) started 4th February ?_023 Endgd 13th November 2023 Ended 191h November 2023 Ended 281 october 2023 Started 4" February 2023 leader Ended 91h November 2023 Leader Leader Ended 141n June 2023 Leader District Commissioner Storted 8th November 2023 Registered office 36 Maple Road, Thame, OX9 2BH Bankers Nat West, Direct Business Banking, 4tli Floor Hardman Boulevard, Manchester M3 3AQ Independent Examiner Jayo Grgonow
STRUCTURE, GOVERNANCE & MANAGEMENT: The Thame District Girl Guide Assoclation, which olso operates under the name Girlguiding Thame, is part of The Guide Association of the United Kingdom, which also operotes as Girlguiding UK and is incorporated by Royal Charter dated14" December1922. The Thame District Girl Guide Association is govorned by o member committee. The Thame District Girl Guide Associaticn is an associotion consisting of over 175 members. Trustees aré oppointed once the Leadership Qualificotion is completed, ond all Trustees are reminded annua51y of their responsibilities oncl covered by Trustee Insuranea. OBJECTIVES.. Girlguiding exists to help girls and young women find their voice and build skills and contidence inspiring them to discover the best in themselves and empower them to make a positive dlff@r@nce in their community. Beknveen school, social media, friendships, and relationships - there's a lot going on for girls today. Girlguiding offers o place where girls can just be themselves. Thèy con make Iriends, leorn skills, grow in confidence, and find their voice. We're a supportive community, with solid foundations and o rich heritage that we can all Sean on.
DEVELOPMENfs AND ACHIEVEMENTS DURING THE YEAR 2023 2023 has marked a yeor of challenge, transformation, success, and achievement for Thame Giflguiding. As we entered the year, the challénge of a shortage of leaders loomed largo, leading us to contemplate the closure of some of our units. However, through a concerted effort in recruitment, we have successtully brought on boarcl more leaders across some of our Guiding units. While we regretfully have had to close one Rainbow unit, we ore optimistic about reopening it in 2024 and will continue our recruitment efforts. Notably, several leaders have successfully compl6ted the new online training module, bringing about a significant change in how Guiders receive their training. This shift hos made it more convenient for them to complete training at their own pace, reflecting a positivé change it) our approach and o fantastic achievement for ttriose Guiders. Additionally, we remain committed to supporting external voluntQ8rs who are dlligently worklng towards their Duke of Edinburgh Award. Their Involvement continues to inject a sense of fun and excitement into our meetings, enriching the overall experience tor our members. We look forward to building on all these fantastic achievements In the coming year ancl mointaining th8 positive momentum within Thame Girlguiding. Liz Manger District Commissionar BUILD COMMITTEE AND FINANCIAL REVIEW Thame Girl Guiding are extremely fortunate to have our own wonderful HQ, that we not only utilise for the benefit of all the Guiding groups across the oges from Rainbows to Trefoil, but also as a facility that is accessible by the local community for o vost ran9e of activities. WÉ have regular hirers including o Nursery, Churches, Support Groups, Social Activitios, Sports, Fitness, as well as private hirers for parties and alike. We are fortunate to be oble to offer discounted hire rates to charity and Support organisations, as well as some free of charge use in specificoiiy revlewed requests. It is important to us as an organisation that although our primary use is for Guiding, that our ethos of being a community accessible facility remains at the forefront of our mind, With both considered and thoughtful due diligence we have been oble to invest heavily in the facility during 2023 and ensure it remains accessible to a diverse range of users. The investments made in 2023 include a new kitchen, replacement of chairs including DDA ond a community accessible defibrillator - which we were very fortunate to have support to procure with help from Grants and donations from organisations such as the National Lottery, Oxfordshire District Council, Thame Town council, Thame Round Table, Howdens, as well as individual donations. These major building investments had been in the planning for the post 3 years and had been put on hold due to the PGndemic, and Ensuring we undersiood the impact thot the pandemic
would have on us as an organisotion, however with the support of tPie donations received and our own due diligence, during o period of uncertainty, with planning wo were delighted to see these improvements come to fruition. It does not stop there though, during 2023 we have continued to plon for 2024 and future proof the building wherever possiblg to remain vioble and protect oursolves to the extent we are able, with the evor burdoning of energy and cost of living crisis. 20?4 will see continued investment in the building, with the installation of solor panels to significantly reduce the outloy of energy running costs, for which tho Notional Lottery Grant received this year, will be utilised to fulfil port of the cost, we also intend to redecorate the building internolly using a locally sourced independent provider. We will not rely or depend upon grants or donations solely during 2024, will have plans with our wonderful District Guiding tgam to look at fund raising activities that both promote, support and benefit the Thame Girl Guiding Organisotion as well as providing funds io both replenish funds and continue to invest in the building. Debble Thompson - Building Manager Linda Newton - Treasurer TANGIBLE FIXED ASSETS The Guide HQ which is run and mointained my Girlguiding Thame is under a18ase with the Thame Town council and is currently Insured for £1,354 781. Fixtures and Flttings hove recently been valued at £33,477 ond a full list ol tongible assets is available on request. FUNDS AVAILABLE Of the £80,004 held £7627 was a grant from the National Lottery towards the solor panels which will be installod in 2024, A deposit 01 £4493 has been paid in 2023. These accounts are based on income or recorded os being received before the end of the financial year. Income promised but not received is not included os it would not have been ovoilable to spend in this particular year. Girlguiding Thame prodlices their own accounts on a payments and receipts basis.
Girlguiding Thame District Building Fund Income & Expenditure Account
| 2023 | 2022 | |||||||
|---|---|---|---|---|---|---|---|---|
| INCOME | ||||||||
| Other | ||||||||
| Donations/Grants | 11759 | 1946 | ||||||
| Hire Income: Regular | 31257 | 25541 | ||||||
| Hire Single event | 3309 | 3475 | ||||||
| Prepayments | ||||||||
| Total income from building | 46325 | 30962 | ||||||
| Fundraising | 320 | 906 | ||||||
| District Activities | 3449 | 3703 | ||||||
| 3769 | 4609 | |||||||
| Bank interest | 978 | |||||||
| Misc | 28 | 206 | ||||||
| 1006 | 265 | 471 | ||||||
| Total income: ~~Lo~~ |
~~a~~ | 51100 | 36042 | |||||
| EXPENDITURE | ||||||||
| General running expenses HQ: | ||||||||
| Fire / alarm maintenance | 744 | 526 | ||||||
| Boiler maintenance/Plumbing | 1032 | 120 | ||||||
| Electrician/PAT Testing | 1473 | 1234 | ||||||
| Insurance renewal | 1904 | 1608 | ||||||
| Licenses/Certification/Training | 1775 | 1970 | ||||||
| Thame Town Council lease | 3 | 3 | ||||||
| Garden Maintenance | 239 | 368 | ||||||
| Caretaker | 3690 | 4568 | ||||||
| Cleaner | 3050 | 2665 | ||||||
| Bookings admin | 3227 | 3620 | ||||||
| EDF Electricity | 1443 | 909 | ||||||
| Thames water | 526 | 207 | ||||||
| Gas | 2482 | 1395 | ||||||
| Cleaning items | 1197 | 436 | ||||||
| WIFI | 343 | 278 | ||||||
| Refunds | 557 | 316 | ||||||
| 23685 | 20221 | |||||||
| Equipment | 13719 | 1551 | ||||||
| 13719 | 1551 | |||||||
| Renewals & repairs: | ||||||||
| Renewals & repairs: | 20511 | 1216 | ||||||
| 20511 | 1216 | |||||||
| General expenses District: | ||||||||
| Website | 58 | 0 | ||||||
| Gifts | 395 | 533 | ||||||
| Honorarium for indep auditors fees | 250 | 200 | ||||||
| Stationery/ stamps | 117 | 57 | ||||||
| Uniform | 137 | 270 | ||||||
| District Activities | 2815 | 3778 | ||||||
| Subscriptions | 180 | 146 | ||||||
| Badges | 213 | 26 | ||||||
| 4165 | 5010 | |||||||
| Total Expenses: Surplus for theyear: Add: opening bank balance (31.12.22) ~~es~~ ~~ |
~~ | 62080 27998 -10980 8044 ~~ |
~~ ~~rs~~ ~~ns~~ |
|||||
| Reserve Account | 90984 | 82940 | ||||||
| Current Account | 0 | 0 | ||||||
| Prepayments | 0 | |||||||
| Closing balance: Represented by: ~~ |
~~ | 80004 ~~rs~~ |
90984 ~~ns~~ |
|||||
| Reserve Account: contingency for the building | 35000 | 35000 | ||||||
| non-contingency | 45004 | 55984 | ||||||
| 80004 | 90984 | |||||||
| Current Account | 0 | 0 | ||||||
| Total: ~~ |
~~ | 80004 | 90984 ~~ne~~ |
|||||
| Prepared by: | ||||||||
| Linda Newton | ||||||||
| Treasurer - Thame District | ||||||||
| Charity Number 304443 | ||||||||
| Date: |
I confirm that this is a true record based on the books and records made available to me
Independent Examiner
Date: 24/01/2024
CHARITY COMMISSION Independent examinerfs report on the accounts I-.I)R FNCII AND AND INAI F Section A Independent Examiner's Report Report to the trusiees SLLI c ch) On accounts for the year ended Charlty no (if any} S•1 out on pages I report lo the trustees on my examination of the accounts of Ihe above charity ('the Trust") for the year ended Rgsponslblllths and basis of report As the charity's trustees, you are responsible for the pr8paralion of the awA)un15 in accordance with the requirements of the Chanties Act 2011 ('the Act"). I report in respect of my examinalion of Ihe Trusl's accounts carried oul under section 145 of the 2011 Act and in carrying my examinalion, I ave fullowed all Ilie applicablo Directions qiven by the Chanty Commission under section 145(5llbl of Ihe Act. Independent trhe chaiity's gi L)&S iIKX)iiie (*xceeded £250.000 and l am qualified lo examlnerfs statement undertake the examlnatlon by being a qiJ81ifiod mernh8r tsf linsart nam8 of applicatsle listed body]]. Delgle [ J if nol dpplicahle. I have completed my exaiiiination. I confirm thal no maleri81 mBlters have 0)n to my attention in conneLlion with ilie exainirialion (olher than that disclosed below ' ) which gives me cause to believe Ihal In, any Inaleridl rèsp6ct'. the ar.cnunling records were not kepl in acc.ordan with section 130 ol Ilie C.liarilies Ar.I,' ai the accounts did not accord with the accounting records; or the accounts did nol comply wilh Ihe applicable requirements concerning the form and conienl of accounts seL Out in the Charitie5 (Accounts and Réports) R6gulations 2008 olher than any requir8menl that the accourrts give a 'lru8 and fair, view which Is not a matter considered as part of an independent exaniinalion. I have no concerns and have come across rK) other matters In conne,ction with the &xaniin8tion lo which attention should be drawii in Ihio reporl in (Jrdgr to pnaole a proper understanding of Ihe accounts lo be re<iched. Ple9$9 delste thg words in the br8ckels if they do not apply. Slgned: Date: Name: Relevant professional qualificatSonls) or body IER Ocl 2018
(If any): Address: FLrfif I LUNJ E)0( k4ÉrlS i AL Ko AK Section B Dlsclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts,. directions and guidan for examiners). Glve here brlef detalls of any Items that the examiner wishes to dlsclose. IER Oct 2018
STATEMENT OF TRUSTEES, RESPONSIBILITIES The trustees are responsible for preparing the trustees, report and the financial statements in accordance with general applicat)le law ond united Kingdom Accounting Standards (United Kingdom General Accepted Accounting Practlce). The law opplicable to charities in England and Wales requires the trustees to prepore financial statements for each financial year which give a true and fair view of the state ol offairs of the charity and of the incoming resources and application of resouTces of the charity for that period. In preparing these financial statements, the trustees aro required to.. select suitable accounting policies and then apply them consistently; observe the methods ond principles in the Chorities SORP,. make judgments and estimates that are reasonable ond prudent,, state whether applicable occountlng standards have been followed, subject to any material departures disclosed and explained in the finonciol statements,, Prepare the financial statements on the going concern bosis unless it is inappropriate to presum8 that the charity will contlnue in business. The trusteps are responsible for keeping proper accountin9 records that dlsclose with r&osonable occurocy ot any time the financial position of thé chcrity and enable them to ensure that the financial statements comply with the Chorities Act 2011 the Charltles (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, They are also responsiblè for safekeeping the assets of the chority and hence for taking reasonable steps for the prevention and detection of fraucj and other irregularities. Ih This report was approved by the trustees on 4 February 2024 Signed Liz Manger District Commissioner