## Thame District Girl Guide Association 

Financial Statement and Annual Report 

For the Year ended 31[st] December 2025 

## Girlguiding Thame 

Administrative Information as at 31[st] December 2025 

REGISTRATION DETAILS Registered Charity 304443 GOVERNING DOCUMENT Girlguiding Thame is governed by its Constitution. 

|Name|Position|Date (if not wholeyear)|
|---|---|---|
|SallyBrentnall|Leader||
|Janet Choldcroft|Leader||
|Linda Emery|Leader||
|WendyGibson|Leader||
|Nicola Harding|Leader||
|Annable Laver|Leader|Added 30thSeptember 2025|
|Catherine MacLennan|Leader|Removed<br>30th<br>September<br>2025|
|Punita Mark|Leader||
|Linda Newton|Treasurer||
|Katherine Openshaw|Leader||
|Laura Shirley|Leader|Removed<br>30th<br>September<br>2025|
|Kathryn Shorter|Leader|Added 11th April 2025|
|Deborah Thompson|Leader||
|Elizabeth Verchase-Manger|District Commissioner||
|Carolyn Wright|Leader||



Registered Office 36 Maple Road, Thame, OX9 2BH Bankers Nat West, Direct Business Banking, 4[th] Floor Hardman Boulevard, Manchester M3 3AQ Independent Examiner Fizz Accounting  Ltd Unit A St Andrews Ct, Thame OX9 3WT 

STRUCTURE, GOVERNANCE & MANAGEMENT: 

The Thame District Girl Guide Association, which also operates under the name Girlguiding Thame, is part of The Guide Association of the United Kingdom, which also operates as Girlguiding UK and is incorporated by Royal Charter dated 14[th] December 1922. 

The Thame District Girl Guide Association is governed by a member committee. 

The Thame District Girl Guide Association is an association consisting of over 175 members. 

Trustees are appointed once the Leadership Qualification is completed, and all Trustees are reminded annually of their responsibilities and are covered by Trustee Insurance. 

OBJECTIVES: 

Girlguiding exists to help girls and young women find their voice and build skills and confidence – inspiring them to discover the best in themselves and empower them to make a positive difference in their community. Between school, social media, friendships, and relationships – there's a lot going on for girls today. 

Girlguiding offers a place where girls can just be themselves. They can make friends, learn skills, grow in confidence, and find their voice. We’re a supportive community, with solid foundations and a rich heritage that we can all lean on. 

DEVELOPMENTS AND ACHIEVEMENTS DURING THE YEAR 2025 

The year 2025 has been a year of steady progress, renewed energy, and continued dedication within Thame Girlguiding. Building on the challenges and achievements of 2024, we have focused on strengthening our volunteer base, enriching the programme for our young members, and deepening our connections within the community. 

A key focus this year has remained volunteer recruitment. Although the longstanding volunteer shortage continues to affect our capacity, we have made meaningful progress. Our Recruitment Coordinator has continued to raise the profile of Girlguiding across Thame, attending local events, hosting engagement activities, and proactively reaching out to potential volunteers. These efforts are beginning to generate new interest, and we are optimistic about welcoming additional adult volunteers in the coming year. 

This has been a particularly important year for our Guide section. We were delighted to welcome new leaders into the unit, who have brought fresh ideas, enthusiasm, and stability. Their commitment has ensured the continued success of the combined Guide unit and has allowed us to maintain a high-quality programme for our older girls. Their arrival has been one of the most positive developments of the year and a clear sign that our recruitment work is beginning to make an impact. 

While we have not yet been able to reopen the Rainbow unit, we remain committed to doing so when we have the leadership capacity. Flexibility and collaboration continue to be essential as we balance the needs of our members with the availability of volunteers. 

Leader development has also remained a strong focus. Several volunteers have undertaken essential training—including Safe Space, First Aid, and leadership modules—strengthening both our practice and our confidence in delivering safe, meaningful activities. Their willingness to develop new skills demonstrates the dedication within our guiding community. 

Across all units, our programme has remained vibrant and varied. The girls have enjoyed activities that build confidence, creativity, and teamwork, supported by volunteers who work tirelessly to bring the ethos of Girlguiding to life. 

Our partnership with young volunteers completing their Duke of Edinburgh Award continues to flourish. Their energy, commitment, and positivity have added huge value to meetings, and we are grateful for the ongoing relationship with the DofE framework. 

This year has also been strong for fundraising. Through the generosity of families, local businesses, and the broader community, we have been able to invest in new 

resources and experiences that benefit our members. These contributions ensure that our young people enjoy safe, engaging, and memorable opportunities. 

Looking ahead to 2026, our priorities remain clear: 

- Growing and strengthening our volunteer team 

- Supporting our new Guide leaders as they settle into their roles 

- Reopening the Rainbow unit when leadership allows 

- Expanding membership across all sections 

- Continuing to support volunteers with training and development 

- • Delivering an inclusive, inspiring programme for every girl 

We offer heartfelt thanks to all volunteers, parents, young leaders, and supporters who contribute to making Thame Girlguiding a thriving and empowering community. Together, we look forward to another year of guiding adventures and opportunities. 

Liz Manger District Commissioner 

## **2025 BUILD COMMITTEE AND FINANCIAL REVIEW** 

Thame Girl Guiding is privileged to have our own wonderful HQ, serving both our Guiding groups from Rainbows to Trefoil and the wider community. The facility is regularly used by a diverse range of hirers, including a nursery, churches, support groups, social and fitness activities, and private events. We maintain our commitment to community engagement by offering discounted rates to charities and support organisations, and, in 2025, provided complimentary use to groups such as Red Kite Centre, First Aid Training, Thame Youth Projects, and a Suicide First Aid Course. The ability to be able to offer this support embeds our ethos of being a community accessible facility and remains at the forefront of our mind. Demand use for the building remained strong throughout 2025, reflecting the quality and versatility of our facilities offered. 

Our ongoing programme of improvement, initiated in 2023, continued in 2025 with a further investment of £15,496, (further expenditure of £8,385 is committed for 2026 when the work has been completed). 

This included new flooring for the small hall, replacement of three external door sets, and installation of sound reduction panelling in both halls. These 

enhancements have improved functionality, reduced noise, and minimised heat 

loss. Where possible, local providers for these investments were engaged to support the community further. The solar panels installed in 2024 have begun to yield significant benefits, resulting in a £912 saving and surplus energy income over a full year. 

We have actively promoted Thame Girl Guiding at events such as Thame Pride, Thame Charities Fair, and Kingsey Festival, which both raise our profile, generated support, donations and fund raising for ongoing investment into the building.  We are also extremely grateful for the support of Haddenham Window Cleaners who kindly clean our external windows on a free of charge basis. 

## **Financial Review and Governance** 

As part of our commitment to robust financial governance, Thame Girl Guiding has adopted a reserves policy to ensure adequate contingencies and funding for the ongoing demands of the building and to future-proof the charity. In addition, we have engaged Fizz Accounting Ltd to provide an independent Examiner’s Report on the accounts. 

Thame Girl Guiding recognises that the continued success of our building 

management and investment programme is made possible by the dedication of our amazing volunteers, to whom we extend our sincere gratitude for the support they give each week. 

Debbie Thompson Linda Newton Building Manager Treasurer 

## TANGIBLE FIXED ASSETS 

The Guide HQ which is run and maintained my Girlguiding Thame is under a lease with the Thame Town Council and is currently insured for £1,405,900. Fixtures and Fittings have recently been valued at £23,000 and a full list of tangible assets is available on request. 

## FUNDS AVAILABLE 

These accounts are based on income or recorded as being received before the end of the financial year. Income promised but not received is not included as it would not have been available to spend in this particular year. 

Girlguiding Thame produces their own accounts on a payments and receipts bas 

|||GiriguidingThame District BuildingFund|GiriguidingThame District BuildingFund|GiriguidingThame District BuildingFund||||
|---|---|---|---|---|---|---|---|
|us<br>is|||Income& Expenditure Account|||||
|||||2025||2024||
|INCOME||||||||
|Donations/Grants<br>HireIncome:Regular||||1597<br>36966||8003<br>34600||
|Hire Single event||||4323||3665||
|Prepayments<br>Totalincomefrom building|||||42886||46268|
|Fundraising<br>DistrictActivities||||1887<br>950|2837|610<br>1040|1650|
|Bank interest||||2077||||
|Misc|||||2077|1707|1707|
||||||17800|||
|EXPENDITURE||||||||
|General running expenses HQ:||||||||
|Fire /alarm maintenance||||704||926||
|Boiler maintenance/Plumbing||||252||336||
|Electrician/PAT Testing||||676||343||
|Insurance renewal||||1875||2217||
|Licenses/Certification/Training||||1649||1829||
|Thame TownCouncil lease||||3||3||
|Garden Maintenance||||207||253||
|Caretaker<br>Cleaning maintenance<br>Bookingsadmin<br>Electricity<br>Gas||||2190<br>4018<br>a<br>240<br>1511||2588<br>5810<br>1000<br>767<br>2422||
|Water<br>WIFI||||453<br>466||513<br>410||
|Refunds|||||14244||19417|
|Equipment||||285||16136||
|Renewals& repairs:||||15496||9120||
||||||15781||25256|
|Generalexpenses District:||||||||
|Website<br>Gifts<br>Independent examiner'sfees||||162<br>121<br>250||0<br>177<br>250||
|Stationery/stamps||||159||147||
|District Activities||||1833||1684||
|Subscriptions||||98||90||
||||||2623||2348|
|TotalExpenses: [||||||||47021|
|Surplus<br>fortheyear:|||||15152!|||
|Add: opening bankbalance (31.12.24)<br>ReserveAccount|||||82608||$0004|
|Current Account|||||Q||i)|
|Prepayments|||||||0|
|Closingbalance:|||||||82608|
|Represented by:<br>ReserveAccount: contingency forthe <br>non-contingency|||building|35000<br>62760||35000<br>47608||
|Current Account||||i)|i‘)|Qo|i?)|
|Prepared by:||||||||
|Linda Newton||||||||
|Treasurer -Thame District||||||||
|Charity Number304443||||||||
|Date:||||||||
|| confirm thatthis is a|truerecord based on thebooks and recordsmade availabletome|||||||
|a<br>‘ie<br>f\||4||;||||
||y|‘||l||||
|Independent Examiner||||||||
|Date:<br>“<br>;<br>’<br>IL/L/LG||||||||



1 

## Independent examiner's report on the accounts 

## Section A 

## Independent Examiner’s Report 

- Report to the trustees . oo | Thame District Girlguide Association 

- On accounts for the year | 31°‘ December 2025 Charity no | 304443 ended (if any) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2026. 

- Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

- Independent 

- examiner's statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

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IER 

## STATEMENT OF TRUSTEES’ RESPONSIBILITIES 

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing these financial statements, the trustees are required to: 

- Select suitable accounting policies and apply them consistently 

- e« Observe the methods and principles in the Charities SORP e« Make judgments and estimates that are reasonable and prudent * State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements 

- « Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business 

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps to prevent and detect fraud and other irregularities. 

This report was approved by the Trustees 16" February 2026 

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signed #€<br>**----- End of picture text -----**<br>


Liz Manger 

District Commissioner