Annual Report for 2022
22[nd] Oxford Sea Scout Group Annual Report
List of Trustees for 2022
| List of Trustees for 2022 | |
|---|---|
| Group Chair | CatherineKing (resigned15/06/2022); then vacant |
| GroupTreasurer | Kate Stilborn |
| Group Secretary | KateBrowne (resigned15/06/2022); then vacant |
| Group ScoutLeader | Lorraine Crowther |
| Deputy Group Scout Leader | Andrew Frawley (since 01/06/2022) |
| Assistant Group Scout Leader | Sarah Greenwills |
| Section Leaders who have opted into Trusteeship: Goliath Scout Troop Wanderers Explorer Scout Unit |
Teresa Greenwills (joint appointment) Andy Mainprize (as per Partnership Agreement) |
| Elected Trustees | Paul Crowther |
| Co-opted Trustees | Viju Jayadevan (co-opted October 2022) Stephen Harness (co-opted October 2022) |
| Nominated Trustees | Simon Parfitt(Quartermaster) |
Objectives
The charitable objective of the 22[nd] Oxford Sea Scout Group is to promote the development of Young People in achieving their full physical, intellectual, social and spiritual potentials, as individuals as responsible citizens and as members of their local, national and international communities.
Membership
Our membership numbers have continued their steady decline since 2020. This is primarily as a result of our active efforts to reduce section sizes to manageable levels given our shortage of volunteers. Numbers of Young People across our sections, as taken in our annual census (date 31[st] January each year) are shown in the table below. There are well over 100 Young People on the group waiting list, spanning all age groups. We use this waiting list to feed our Beaver Colonies, and very occasionally to fill spaces in older sections. The Group now has clear processes agreed to manage admissions to the group, organised by the Deputy Group Scout Leader.
With reference to adult volunteers, we continue to struggle hugely with a lack of leaders. During 2022, we lost our Section Leader at Monday Cubs. The Group Scout Leader took over the running of this section. We
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22[nd] Oxford Sea Scout Group is registered as a charity (304437) with the Charity Commission for England and Wales
Annual Report for 2022
continue to have no Section Leader at Tuesday Scouts, although the section is running in the very capable hands of two Assistant Section Leaders. Thursday Beavers also had no Section Leader. The Group Scout Leader and Deputy Group Scout Leader have been sharing responsibility for this section, whilst helping two new Assistant Section Leaders to start. More widely, we are still in need of more leaders in all sections to enable us to deliver the highest quality activities to as many Young People as possible.
In addition to leaders, we are still in need of more Trustees (formerly Executive Committee members). This is a vital group of people who help to ensure that our facilities and equipment are kept in working order, and to ensure we are compliant with our requirements as a registered charity. In particular, following the resignation of our Chair and Secretary, we are urgently in need of volunteers for these roles.
| 2020 | 2021 | 2022 | 2023 | |
|---|---|---|---|---|
| Nemo(Tuesday) Beaver Colony | 14 | 13 | 18 | 19 |
| Neptune(Thursday) Beaver Colony | 18 | 19 | 11 | 12 |
| Kotick(Monday) Cub Pack | 21 | 19 | 14 | 17 |
| Keego (Wednesday) Cub Pack | 32 | 23 | 23 | 22 |
| Mercury (Tuesday) Scout Troop | 24 | 19 | 21 | 20 |
| Goliath(Thursday) Scout Troop | 28 | 31 | 29 | 19 |
| TOTALS | 137 | 124 | 116 | 109 |
Activities
All sections have been busy with exciting programmes throughout 2022. During the years, sections have done activities including climbing, archery, winter olympics, expeditions, international nights, craft, community action (air pollution campaign), minibeast hunts, Platinum Jubilee celebrations, water safety, and of course plenty of water activities.
We had a number of camps and sleepovers, including two camps at Youlbury for Cubs and Scouts and a space-themed Cub sleepover at our HQ. We also attended a number of District events, including the Sixer and Seconder Weekend camp and Remembrance Parade.
We enjoyed a successful joint summer camp with Keego Cubs, Goliath and Mercury Scouts at Ferny Crofts in the New Forest. After they had gone home, some brave leaders stayed for the rest of the week so the Wanderers Explorers could have a summer camp too.
A number of our Young People achieved their Chief Scout’s Awards and were invited to the County Awards Ceremony to share in a wonderful day of celebration and activities with their families.
We thank all leaders for organising and delivering these activities, as well as parents who support sections with help.
Other Group Updates
We ran our Fireworks event in November for the first time since the pandemic. It was wonderful to see so many local people in attendance to support the group. We also provided support at the South Park Fireworks display. We also provided camping, parking and food for rowers, umpires and other visitors for the Oxford 2
22[nd] Oxford Sea Scout Group is registered as a charity (304437) with the Charity Commission for England and Wales
Annual Report for 2022
City Royal Rowing Regatta, strengthening our links with our riverbank neighbours the City of Oxford Rowing Club. This is a vital fundraising event for the group, and we have many regular campers who have been coming for a number of years.
Other developments around the premises include new floors being fitted in the entrance hall and new security doors around the building. We are very grateful to Paul Crowther and Andy Mainprize for their efforts to keep the premises in good, safe working order.
Finally, we sadly learned of the death of Anne Mogridge, former Chair of the Group. Anne had given huge amounts of her time to Scouting (any many other organisations in Oxford) over many years and will be hugely missed. The Group Scout Leader and Deputy Group Scout Leader, joined by John Dawson on behalf of 41[st] Oxford (Cowley), provided a guard of honour at Anne’s funeral and many members of the Group and District attended a memorial service for Anne at St James’s Church, Littlemore, followed by refreshments at the 22[nd] Oxford Sea Scouts HQ.
Andrew T. Frawley Deputy Group Scout Leader & Trustee On behalf of the Trustee Board of the 22[nd] Oxford Sea Scout Group
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22[nd] Oxford Sea Scout Group is registered as a charity (304437) with the Charity Commission for England and Wales
Annual Report for 2022 22 Oxford Sea Scouts Financial Report 2022 This report summarises the accounts produced for the Financial YearJan- Dec 2022 and should be read alongside the accounts summary below. The audited accounts are a roll-up of the following 11 Bank Accounts.. Group Current. Group Saver. Group Camp. Fellowship, Beavers. Monday Cubs x 3. Wednesday Cubs. Scouts. Thursday Scouts. Two Monday {Kotickl unused cubs accounts were closed during the year and the money transferred into the main Kotick account. We have moved to the Accountancy Tools Software within Online Scout Manager {OSMI to improve the collation, efficiency. and visibility of the accounts. Although this was some work to set up it will greatly ease the burden of work of producing accounts in 2023 and beyond. As we move to cate8orising income and spend in line with the recommendations within the OSM software we have less clear visibility of like for like income and expenditure. However this will significantly improve going forward. Total income from subscriptions, payments for activities and trips, hires, donations and Gift Aid was £30,148 compared to £31,157 in 2021. Subscription income was down by 2.6k but this was somewhat offset by an increase year on year in fundraising as we exited the pandemic. Total expenditure in 2022 was £29.164 compared to £25,591 in 2021 -largely a reflection of increased scouting activity. Cash Held at Year End Cash held across all accounts improved by £983.77 in the year. £55,084 of the £76.381 held in the Group Is held in Group accounts and the remainlng cash held within sections. The Year Ahead With the time saved on accounting during the year there will be an increased focus on how we better invest reserves as well as agree budgets and maintenance schedules whilst maintaining sufficient and agreed reserves. The Group should also review the use of the Camp Account. potentially closing it and transferring the funds Into the Group saver account or current account. Thank you to all the section treasurers and section leaders for collating all the financial data. scannlng receipts, shopping prudently and keeping accurate records. Thanks also to Dave Northover for his support and time as our external auditor. 22, Oxford Sea Scout Group is registered as a charity13044371 with the Charity Commission for England and Wales
Annual Report for 2022
Andrew T. Frawley Deputy Group Scout Leader & Trustee On behalf of the Board of Trustees 23[rd] September 2023
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22[nd] Oxford Sea Scout Group is registered as a charity (304437) with the Charity Commission for England and Wales
Annual Report for 2022 Independent examinerfs report to the trustees of 22 Oxford Sea Scouts Scout Council I report to the trustees on my examination of the accounts of the 22 Oxford Sea Scouts for the year ended Dec 31" 2022. nd Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 22. Oxford Sea Scouts as required by section 130 of the Act; or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: VAVIV n>ofi frIDv£P Address: i @oVLrv ROAV L Irru £noRE 6xFoKV OXU 3u6 Date: 18-4.X3 22, Oxford Sea Scout Group is registered as a charity13044371 with the Charity Commission for England and Wales