1st HENLEY ON THAMES SCOUT GROUP (Registered Charity Number 304429)
ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
TRUSTEES REPORT
Executive Committee
The following comprised the Trustees for the period of this report, the Executive Committee with their positions noted, along with co-opted members: -
David Adamson [Cubs Leader; Trustee] Tim Carter [Cubs Leader] Kirsty Chater [Co-opted Scout Administrator] Linda Cookson [Scout Leader] Chris Elson [Cubs Leader] Derek Harding [Chairman; Trustee] Thom Maloney [Cubs Leader] Richard Moyle [Treasurer; Trustee] Dan Sadler [Beavers Leader] David Singer [Scouts Leader] Richard Thompson [Cubs Leader] Andrew Wigfield [Cubs leader] Kate Wigfield [Secretary] Rhidian Williams [Group Scout Leader; Trustee]
Bankers
National Westminster Bank 66 High Street Maidenhead Berkshire SL6 1QA
Independent Account Examiner
As income for the year ended 31 December 2023 is above £25,000, the report of an Independent Account Examiner under Section 43 of the Charities Act 1993 as amended by Section 28 of the Charities Act 2006 is required by the Charity Commission to accompany these accounts when they are submitted to the Charity Commission.
The group’s banks accounts have been reconciled with the group’s bookkeeping and copies of the reconciled bank account statements at 31 December 2023 are included within this report.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
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Structure, governance and management
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, 4 members of which are the 'Charity Trustees' of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, the Scout Leader, the Cub Leader, the Beaver Leader and meets regularly during the year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: the maintenance of Group property; assisting in the recruitment of leaders and other adult support; appointing any sub committees that may be required.
Replacement Trustees and new members of the Executive Committee are being sought. Kirsty Chater has administered the Beavers, Cubs and Scouts subscriptions and waiting lists.
Objectives
The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Charity Commission's public benefit criteria
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Risk Assessment
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Reduction or loss of adult volunteers and members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in the number of adult volunteers or membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
section. In the worst case a significant reduction in the number of adult volunteers in the group as whole would result in the complete closure of the Group.
Damage to the building, property and equipment: The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members: The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising: The Group is primarily reliant upon income from subscriptions and fund raising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee can raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Financial Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum roughly equivalent to 6 months running costs, circa £14,000.
Data Protection
Use of personal data by the 1st Henley on Thames Scout Group complies with UK Data Protection legislation of which further details can be found at the website of the Information Commissioner (www.ico.gov.uk).
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Main events and financial review of the year
Review of activities
During 2023 membership has reduced slightly. A full range of activities has been undertaken at the Scout Hut and elsewhere. Scouts, Cubs and Beavers camps took place; other activities away from our Scout Hut included Reading Climbing Centre, Eyot Canoeing, Butlers Field Camp, Longridge Camp, Youlbury Camp, a BBQ at Eyot River Centre. A Guy Fawkes bonfire event was organised.
The Group attended the Henley on Thames Remembrance Sunday parade.
Membership
The membership numbers in the table below are extracted from the annual census return to the Scout Association which is made on the 31 January each year. Numbers at the end of the preceding December were not significantly different from the census numbers.
Active members as at: -
| 31/01/2024 | 31/01/2023 | |
|---|---|---|
| Scouts % change |
32 -6% |
34 -9% |
| Cub Scouts % change |
60 0% |
60 -3% |
| Beaver Scouts % change |
25 <% |
24 0% |
| Total [excl Adults] % change |
117 <% |
118 -4% |
| Adults % change |
14 0% |
14 -4% |
| Total [incl Adults] % change |
131 <% |
132 -10% |
Scouts and Adult numbers have reduced, Beavers have increased, and Cubs are the same and numbers will continue to be constrained by the number of adult volunteers willing to act as leaders. Cubs moving up to Scouts and changes in the leadership of our Group are expected to enable Group numbers overall to grow. There are still significant waiting lists for Cubs.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Fund Raising
No fund raising diner was organised this year. Fund raising expenditure reduced and funds raised increased from £2,519 to 3,926 of which £600 which was the licence fee from Airnetic for the positioning on the Scout Hut roof of their broadband receiver/transmitter dishes and the remainder was mainly obtained from a very successful Guy Fawkes night bonfire and a BBQ.
Health & Safety
The 2009 Health & Safety Risk Assessment Report was reviewed and various strategies were implemented.
Financial review
Income from membership subscriptions increased from £15,723 in the previous year to £16,924.
Payments to the Scout Association increased from £7,995 in the previous year to £9,042. Scouts subscriptions will be reviewed during 2024 against the annual Spring 2024 payment to the Scout Association and the income/expenditure of our Activities.
Henley Scout Website has been maintained. Executive Committee expenses reduced from £1,424 to £714. This reduction is due mainly to a decrease in fund raising expenses. Funds raised increased from £2,519 to £3,926.
Premises utilities costs, and maintenance and repair costs, and cleaning costs, reduced from £15,808 to £10,273. The decrease is mainly because maintenance reduced from £4,200 to £2,146, and electricity reduced from £4,182 to £782. It is believed a substantial repayment is likely to be received from Castle Water next year.
Camp costs reduced from £8,500 to £4,007 and Camp and Session contributions reduced from £12,080 to £10,358.
The Group’s Expenditure was £17,576 compared to Income of £27,932 and thus the net Movement In Fund changed from a decrease of £3,160 to an increase of £10,356.
The Group's main asset is its cash balance which increased from £11,726 in the previous year to £22,083. This cash balance is required for future premises maintenance costs and equipment replacement.
The Group policy is that it should hold a sum roughly equivalent to 6 months running costs, circa £14,000.
As the cash balance is above circa £14,000, the Group has increased reserves and we plan to further increase them to fund improvements of our hall ceiling and acoustics, roof, kitchen, and lavatories. Fund raising events will be organised next year.
The programme of repairs and improvement works planned for the Scout Hut for 2024/2025 will be carefully monitored.
Donations increased from £3,824 to £5,709.
The financial statements for the year ended 31st December 2023 are presented on the pages following.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE 1ST HENLEY ON THAMES SCOUT GROUP
As income for the year ended 31 December 2023 is above £25,000, a report of an Independent Account Examiner is required by the Charity Commission and will be obtained prior to submission of our annual figures to the Charity Commission.
The following images of the 1st Henley on Thames Scout Group bank accounts dated 5 Jan 2024 and 5 Dec 2023 showing balances of the Current and Bonus Reserve account of respectively £18,653.43 and £3,429.15 and thus totalling £22,082.58 confirm the reconciliation of the cash at bank balance shown in the accounts of £22,082.58.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
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1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
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1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023 _____________
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Treasurer, 15[TH] June 2024__
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
In addition to the monetary assets listed above, the Group owns the Scout Headquarters premises on Greys Road, Henley on Thames which was built and paid for by the Group on land held from Henley on Thames Town Council on a ground lease for 60 years expiring in 29/09/2029 at a current ground rent of £70 per year.
The building is insured for a rebuilding cost of £322,184.
The Group also owns various camping and other equipment, all of which is fully written off.
This Group Contents insurance cover is £10,000, marquee cover is £2,285, CCTV system cover is £3,228. All Risks cover is £11,329 and Property Owners Liability indemnity limit is £2,000,000.
Approved by the Trustees and signed on their behalf by:
____ _15[TH] June 2024_____ Derek Harding – Chairman Date
NOTES TO THE ACCOUNTS
1] Accounting Basis
These accounts have been prepared under the receipts and payments basis.
2] Stocks of materials
Stocks of materials including uniform items, badges, handbooks, stationery and activity materials are written off as expenditure on these items is incurred.
3] Enquiries
Any enquiries in respect of this report should be made to:
Derek Harding [Chairman of the Trustees of the 1st Henley on Thames Scout Group] The Scout Hut Greys Road Henley-on-Thames Oxfordshire RG9 1QP
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity Number 304429)
ANNUAL REPORT FOR THE YEAR ENDED 31ST DECEMBER 2023
Page 2 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
TRUSTEES REPORT
Executive Committee
The following comprised the Trustees for the period of this report, the Executive Committee with their positions noted, along with co-opted members: -
David Adamson [Cubs Leader; Trustee] Tim Carter [Cubs Leader] Kirsty Chater [Co-opted Scout Administrator] Linda Cookson [Scout Leader] Chris Elson [Cubs Leader] Derek Harding [Chairman; Trustee] Thom Maloney [Cubs Leader] Richard Moyle [Treasurer; Trustee] Dan Sadler [Beavers Leader] David Singer [Scouts Leader] Richard Thompson [Cubs Leader] Andrew Wigfield [Cubs leader] Kate Wigfield [Secretary] Rhidian Williams [Group Scout Leader; Trustee]
Bankers
National Westminster Bank 66 High Street Maidenhead Berkshire SL6 1QA
Independent Account Examiner
As income for the year ended 31 December 2023 is above £25,000, the report of an Independent Account Examiner under Section 43 of the Charities Act 1993 as amended by Section 28 of the Charities Act 2006 is required by the Charity Commission to accompany these accounts when they are submitted to the Charity Commission.
The group’s banks accounts have been reconciled with the group’s bookkeeping and copies of the reconciled bank account statements at 31 December 2023 are included within this report.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 3 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Structure, governance and management
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, 4 members of which are the 'Charity Trustees' of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, the Scout Leader, the Cub Leader, the Beaver Leader and meets regularly during the year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: the maintenance of Group property; assisting in the recruitment of leaders and other adult support; appointing any sub committees that may be required.
Replacement Trustees and new members of the Executive Committee are being sought. Kirsty Chater has administered the Beavers, Cubs and Scouts subscriptions and waiting lists.
Objectives
The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Charity Commission's public benefit criteria
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Risk Assessment
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Reduction or loss of adult volunteers and members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in the number of adult volunteers or membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 4 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
section. In the worst case a significant reduction in the number of adult volunteers in the group as whole would result in the complete closure of the Group.
Damage to the building, property and equipment: The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members: The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising: The Group is primarily reliant upon income from subscriptions and fund raising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee can raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Financial Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum roughly equivalent to 6 months running costs, circa £14,000.
Data Protection
Use of personal data by the 1st Henley on Thames Scout Group complies with UK Data Protection legislation of which further details can be found at the website of the Information Commissioner (www.ico.gov.uk).
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 5 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Main events and financial review of the year
Review of activities
During 2023 membership has reduced slightly. A full range of activities has been undertaken at the Scout Hut and elsewhere. Scouts, Cubs and Beavers camps took place; other activities away from our Scout Hut included Reading Climbing Centre, Eyot Canoeing, Butlers Field Camp, Longridge Camp, Youlbury Camp, a BBQ at Eyot River Centre. A Guy Fawkes bonfire event was organised.
The Group attended the Henley on Thames Remembrance Sunday parade.
Membership
The membership numbers in the table below are extracted from the annual census return to the Scout Association which is made on the 31 January each year. Numbers at the end of the preceding December were not significantly different from the census numbers.
Active members as at: -
| 31/01/2024 | 31/01/2023 | |
|---|---|---|
| Scouts % change |
32 -6% |
34 -9% |
| Cub Scouts % change |
60 0% |
60 -3% |
| Beaver Scouts % change |
25 <% |
24 0% |
| Total [excl Adults] % change |
117 <% |
118 -4% |
| Adults % change |
14 0% |
14 -4% |
| Total [incl Adults] % change |
131 <% |
132 -10% |
Scouts and Adult numbers have reduced, Beavers have increased, and Cubs are the same and numbers will continue to be constrained by the number of adult volunteers willing to act as leaders. Cubs moving up to Scouts and changes in the leadership of our Group are expected to enable Group numbers overall to grow. There are still significant waiting lists for Cubs.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 6 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Fund Raising
No fund raising diner was organised this year. Fund raising expenditure reduced and funds raised increased from £2,519 to 3,926 of which £600 which was the licence fee from Airnetic for the positioning on the Scout Hut roof of their broadband receiver/transmitter dishes and the remainder was mainly obtained from a very successful Guy Fawkes night bonfire and a BBQ.
Health & Safety
The 2009 Health & Safety Risk Assessment Report was reviewed and various strategies were implemented.
Financial review
Income from membership subscriptions increased from £15,723 in the previous year to £16,924.
Payments to the Scout Association increased from £7,995 in the previous year to £9,042. Scouts subscriptions will be reviewed during 2024 against the annual Spring 2024 payment to the Scout Association and the income/expenditure of our Activities.
Henley Scout Website has been maintained. Executive Committee expenses reduced from £1,424 to £714. This reduction is due mainly to a decrease in fund raising expenses. Funds raised increased from £2,519 to £3,926.
Premises utilities costs, and maintenance and repair costs, and cleaning costs, reduced from £15,808 to £10,273. The decrease is mainly because maintenance reduced from £4,200 to £2,146, and electricity reduced from £4,182 to £782. It is believed a substantial repayment is likely to be received from Castle Water next year.
Camp costs reduced from £8,500 to £4,007 and Camp and Session contributions reduced from £12,080 to £10,358.
The Group’s Expenditure was £17,576 compared to Income of £27,932 and thus the net Movement In Fund changed from a decrease of £3,160 to an increase of £10,356.
The Group's main asset is its cash balance which increased from £11,726 in the previous year to £22,083. This cash balance is required for future premises maintenance costs and equipment replacement.
The Group policy is that it should hold a sum roughly equivalent to 6 months running costs, circa £14,000.
As the cash balance is above circa £14,000, the Group has increased reserves and we plan to further increase them to fund improvements of our hall ceiling and acoustics, roof, kitchen, and lavatories. Fund raising events will be organised next year.
The programme of repairs and improvement works planned for the Scout Hut for 2024/2025 will be carefully monitored.
Donations increased from £3,824 to £5,709.
The financial statements for the year ended 31st December 2023 are presented on the pages following.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 7 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE 1ST HENLEY ON THAMES SCOUT GROUP
As income for the year ended 31 December 2023 is above £25,000, a report of an Independent Account Examiner is required by the Charity Commission and will be obtained prior to submission of our annual figures to the Charity Commission.
The following images of the 1st Henley on Thames Scout Group bank accounts dated 5 Jan 2024 and 5 Dec 2023 showing balances of the Current and Bonus Reserve account of respectively £18,653.43 and £3,429.15 and thus totalling £22,082.58 confirm the reconciliation of the cash at bank balance shown in the accounts of £22,082.58.
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 8 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
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1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
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1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 10 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023 _____________
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
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1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
Treasurer, 15[TH] June 2024__
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Page 12 of 12
1st HENLEY ON THAMES SCOUT GROUP (Registered Charity No. 304429) Annual Report for the Year Ended 31st December 2023
_____________
In addition to the monetary assets listed above, the Group owns the Scout Headquarters premises on Greys Road, Henley on Thames which was built and paid for by the Group on land held from Henley on Thames Town Council on a ground lease for 60 years expiring in 29/09/2029 at a current ground rent of £70 per year.
The building is insured for a rebuilding cost of £322,184.
The Group also owns various camping and other equipment, all of which is fully written off.
This Group Contents insurance cover is £10,000, marquee cover is £2,285, CCTV system cover is £3,228. All Risks cover is £11,329 and Property Owners Liability indemnity limit is £2,000,000.
Approved by the Trustees and signed on their behalf by:
____ _15[TH] June 2024_____ Derek Harding – Chairman Date
NOTES TO THE ACCOUNTS
1] Accounting Basis
These accounts have been prepared under the receipts and payments basis.
2] Stocks of materials
Stocks of materials including uniform items, badges, handbooks, stationery and activity materials are written off as expenditure on these items is incurred.
3] Enquiries
Any enquiries in respect of this report should be made to:
Derek Harding [Chairman of the Trustees of the 1st Henley on Thames Scout Group] The Scout Hut Greys Road Henley-on-Thames Oxfordshire RG9 1QP
1st HENLEY ON THAMES SCOUT GROUP - chairmans report 2023.signed.docx
Pagelofl Inde endent examiners re ort to the trustees of the 1st HENLEY ON THAMES SCOUT GROUP Re istered Chari No. 304429 I report to the trustees on my examination of the accounts of the 1 ST HENLEY ON THAMES SCOUT GROUP (the trust) for the year ended 31st December 2023. Re8 onsibilitles and basis of re As the charity trustees of the trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act. Inde endent examln8r's statement I have completed my examination. I confirm that no material matters have come to my attention in connexion with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no matters in connexion with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. Signed: Name: Elaine Sibley fessional qualifications or membership of professional bodies Relevant pr (if any): Address.. Melindi, Middle Assendon, Oxfordshire RG9 6AP 09 May 2024 Date.. Elaine Sibley 2024 05 09th.docx