Report and Accounts For the year ended 31st March 2024 Witnéy Butlercross Scout Group Scouts Trustees: Andrew Stokes David Kinchin Group Scout Leader Group Chair Treasurnr: Caroline Benfield Bankers: HSBC plc. 24 Market Square. Witney. Oxon. OX28 6BG Group Registration Number with the Scout Association: 39626 Charity Registration Number: 304425 Contact name and Address: Caroline Benfield, 21 Primrose Close, Witney Oxon OX28 1AD (Group Treasurer) Trustees Annual Report for tha Year and•d 31 March 2024 The Group is a trust established under its rules. which are common to all Groups. The Group's governlng documents are those of the The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisatlon and Rules of The Scout Association. Trustees are appointed in accordance with the Policy. Organisation & Rules of The Scout Associalion The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or communty development headings. We do Ihis specfficalty Ihrough the provision of activities which actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The accounts have been drawn up on the receipts and payments basis, which is consistent with the previous year. During this financial year the Group sold Stable Bam with net sale proceeds being £194.662.22 Approved by the Trustees on 12 November 2024 and signed on their behalf by: IL David Kinchin Group Chairman
Troasurer's notes 1) Depreciation Scout equipment is depreciated at 200/0 per year, adding any new equipment purchased in the year at cost price after depreciating existing equipment. 2) Buildings The Scout Group owns its HQ (The Scout Hut) The registered title to this propety is held by the Scout Association Trust Corporation as custodian trustee for the Scout Group. A third party valuation of the building was obtained on 2 February 2021. The Scout Hut was valued at £200,000 This value is rellected in the accounts. The Scout Group also owned Stable Bam in Marlborough Lane. Witney. That property was sold on In February 2024. Net sale proceeds received by the Group following the sale of Stable Bam was £194.662.22 3) Loan8 A loan of £50,000 was taken out In April 2019 to fund renovation of the Stable Bam. Thls loan Is interest-free and repayable over 10 years. A loan of £5.000 was taken out from the County Scout Association to fund the shortfall of fundralsing against the cost of The Scout Hut Floor replacement. This loan is interest free and payable over 5 years in annual instalments. 4) Sections Bank Accounts Balances As at 3113124 As at 31112123 Bronze Barrow Scouts Charles Early Scouts Churchill Beavers Cogges Beavers Cogges Cubs Kipling Cubs Langel Scouts Madley Cubs Marfborough Cubs Montgom8ry Beavers Mountbatten Beavers Nelson B88vers Rudyard Cubs Windrush Scouts Squirrels Total In Sectlon Accounts 2.183 1,453 1.083 2,613 909 1,022 1.537 1,369 1,536 1,399 897 1,517 2.332 1,016 1.185 499 812 1,007 1.342 2,491 2.308 527 1,426 19,569 2,025 16,265 Each 5eclion has a bank account to receive monies and to pay for their regular activitles. Thelr accounts ara monitored by the Executive and each section's accounts are audited by a member of the Executive on an annual basis. Section income and expenditure was previously consolidated into the Group accounts on a line by line basis fr( the calendar year. It is now consolidated into the Group accounts on a line by line basis from the financial year. 5) Group Bank Accounts at 31 March 2024 202312024 202W2023 General Account Deposit Account Total Bank Accounts 9,668 299,345 309,013 18.981 106.630 125.611 6) Trustee's Interests -
Treasurerfs notes {¢ontinuad). 7) Debtors 202312024 202212023 Accrued income Hall Hire income Prepaid camp fees Prepaid Capitation Total Debtors 8) Creditors 202312024 202212023 Hall Hire Fundraising agent fees Cleaning Total accruals 9) Reserves Policy The Executive have agreed a reserves policy of keeping a minimum in general funds of £15,000 in order to cover Scout Association Capitation for the following year. At the year end general funds were £25,972 so this requirement was met. Income & Expendlture Account Summary for tho year ended 31st March 2024 202312024 Rostrfcted Unrestricted Total Funds Tot81 income for the year Tolal expendfture for the year Net receiptslpayments for the year Transfer beween funds Less new loans in year Repayment of Loan Net Assets brought forward Net assets carried forward 101,394 106,883 5,489 199,630 7,392 192.239 301,024 114,274 186,750 4.000 31,461 25.972 4.000 141,876 328.582 110,416 302,655 The above accounts and accompanying statements of assets 8nd liabiliiies were approved by the Trustees on 12 November 2024 and si ned on their behalf by: David Kinchin. Group Chairman.
Recelpts for the year ended 31 st March 2024 2023124 Restricted 2022123 Total Funds Unrestricted Total Funds MEMBERSHIP SUBSCRIPTIONS 33.567 33.567 35.898 INVESTMEl4rr INCOME RECEIVED Bank deposit interest 2.141 2,141 534 Grant Funding DONATIONSIGRANTS Income tax refund under Gfft Aid 2.808 2,808 733 WStney Education Foundation Grant 2,544 SALE OF STABLE BARN Sale Proceeds 194,662 194.662.00 ACTNMES Hall hire Marquee hire Camp Fees collectsd Section Activities Unifomi & Badge Sales Spare Nelson Closure Ringfenced 12,883 1.075 10,104 4,668 15,417 2,000 35,589 2,582 920 5,199 15.417 2,000 35.589 2,582 920 5,199 171 1509 FUND RAISING Donations Rag Bag Stable Barn Appeal Floor Renovation Cogges Grant 3.313 3,313 283 3,018 743 283 TOTAL RECEIPTS FOR THE YEAR 101,394 199,630 301,024 71.336
Payments for the year ended 31 March 2024 2023124 Restricted 2022123 Total Funds Unrestricted Tolal Funds BANK CHARGES Loan repayments and intsrest Bank Charges 4,000 4,000 65 4,000 PREMISES Cleaning Rates & Water Light and Heat Broadband Hire expenses Insurance Repairs and Upkeep Depost Refund Stable bam costs 4.593 594 2.532 609 1,696 4.855 10.459 4,593 4,190 1,539 1.887 644 2.376 4,291 1,357 300 3,280 2,532 609 1,696 4.855 10,459 7.232 7,232 ACTIVITIES Membership subscriptions pald to Scout Associatlon and Camp Costs Bursaries paid Transport Activity costs Adjustment in respect of previous years, capitation FUND RAISING EXPENSES Licenses Stable Bam 17.947 37,654 17,947 37,654 160 442 9,303 16,913 10.437 405 254 14,407 160 442 9,303 9471 48 48 20 PURCHASE OF EQUIPMENT Group equipment Unlfo 6,755 1,781 6,755 1.781 2,008 2,987 SUNDRY PAYMENTS Sub rebates Miscellaneous I Stationerylcommunity Contlbution to poppy appeavremembrance wreath TOTAL PAyMErS FOR THE YEAR 1.369 2,181 1,369 2.181 821 742 15 82.410 106,883 7.392 114,274 NET RECEIPTS- PAYMENTS Transfers between funds Cash Funds brought forward at 01 Aprll 2023 CASH FUNDS CARRIED FORWARD 31 MARCH 2024 ,489 192.239 186,750 .11,074 31.461 25.972 110.416 302,655 141,877 328.582 141,877
STATEMENT OF ASSETS AND LIABILITIES AS OF 31ST MARCH 2024 2023124 2022123 Group Bank Accounts 309,013 125.611 Section Bank Account Balances 19,569 16,265 Debtors and Creditors Total Cash Funds 328,582 141,876 Long Terni Llabllities Benefactors loan for Stable Bam Renovation Loan from County (Floor Renovation) 35.250 1,000 38,250 4,000 Net Assets 292 332 NON-MONETARY ASSEfs (Assets for Charftys own use - rnemo only) Bullding." 200,000 Scouting equipment, fumiture etc 20,056 ' Based on valuation February 2021- for HQ Scout Hut (see note 2) 325,000 16.626 ** RESERVES General Funds (unrestricted) Restricted Funds consisting of: Stable Barn Witney Educalional Foundallon - Equlpment Grant Cogges Group Ringfenced Funds Bemard Butler Trust - balance of grant Nelson closure - ringfence for new section Witnay Educational Foundation - Bursary Grant Total Reserves 25,927 302.655 295,727 1,942 3,985 39,905 51.934 4,235 500 1.053 97.627 1.001 328,582
Indèpendent Examinerfs Report to the Trustees of the witney Buttercross Scout Group I report to the trustees on my examination of the accounts of Witney Buttercross Scout Group for the year ended 31 March 2024. Responsibilities and basis of report As the Group's Trustees of the Vlltney Buttercross Scout Group you are resFx)nslble for the preparalion of the accounts in accordance with the requirements of the Charities Act 2011 (the 'Act'). I report in respect of my examination of the Witney Buttercross Scout Group accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination I have followed all the applicable direciTons gNen by the Charfty Commlsslon under section 145 (5) (b) of the Act. Independent Examinar's statement I have compl6ted my exAmlnatlon. I conflnn that no materfal matters have come 10 my atténtion In connectlon with the examlnatfon glving me uSe to believe that in any materfal respect: 1. Accounting records were not kept in respect of the Wltney Butlercross Scout Group as required by Section 130 of the Ac( or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn In thls r8port In order to enable a proper understsndlng of the accounts lo be reached. Relevant professional qualification or membership of professional bodies (if applicable): L4 Address: ff)J>Qtr7 Wi 71 O%Lf 644 Sign8d: Date: 2¥ Qlober2024