Registered Charity Number.. 304409 GIRLGUIDING NORTHAMPTON TREFOIL HOUSE ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 DECEMBER 2023 GIRLGUIDING NORTHAMPTON TREFOIL HOUSE FINANCIAL STATEMENTS OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 DECEMBER 2023 Index Page Trustees Report ol the Management Committee Statement of Financial Activities Balan￿ Sheet Notes lo the Accounts Independent Examinerfs Report Page 1 GIRLGUIDING NORTHAMPTON TREFOIL HOUSE FINANCIAL STATEMENTS OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 DECEMBER 2023 Trustèes of Trefoil House, Northamplo Mfs H Haward Chairman Mandy Ludlow Jennie Lewell Karen Clark Claire Brock Emma Wilson Judy Rainbow Helen Hayward Jenna Wood Division Commissioner Assistant Divisional Ccymmissioner AssislJnl Divisional Commissioner Assistant Divisional Commissioner As51slant Divisional Commissioner Division Rainbowllnclusion Adviser Division Events Coordinator DivisioT) Ranger Adviser Lynsey MclntDsh Charlee Welford Kale Chaplin Deborah Lodge Meryl Thomas Sandy Lewis Joint Divisional Commisyioner Joint Divisional Commissioner Easlfield Joint District Commissioer Eastfield Joint Disliict Commissioer Kingsthorpe District Commissioner Wanlage District Page 2 GIRLGUIDING NORTHAMPTON TREFOIL HOUSE MANAGEMENT COMMITTEE'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 Girlguiding Northampton Trefoil House is in operation under Giilguiding UK Declaration of Trust of 1938. The specific charity number is 304409. The object of the charity Is lo provide a Headquarters for the use of Girlguiding NorthamploTr Divisions, ie Northampton North and Northampton Nene V311ey. The Headquarters is based al 14 Scirtsc¢o Close. Moullon Park, Northampton. NN3 6AP. The property is held in trust by the Guide Association Trust Corporation. Trefoil Hous¢ Report foi the AGM on Thursday 18th April 2024 The committee have meet during the year lo discuss what needs to happen with the shop and building and have we the finances lo do it1 A new lill, chip and pin machine purchased. With the launch of the new logo the signage above the door was changed. with approval of CHQ. Thanks musl go to Nikki for org2nising this. The constitution had a few iweaks due lo Nene Valley changing a few roles within the Division. County has a copy A sub-commillee was formed in November 2023 to promote this room, with the view ol brining In more revenue. 11 is still free loi Northampton North and Nene Valley to use for meetings If you know anyone who needs to meet, weather iegularly or an one off, please give them the email to book. Over the end of 2023 and start of 2024 a good sort out and new items purchased lo make it IDok smarter for outsiders lo use. Unfortunately no one could attend the village AGM. My thanks musl go to the committee for their hard work but especially Val who runs the shop amazingly, the postal service Is growing even more sin¢e ¢ovid and Rosemary who keeps a tight hold on the *inan¢es and will gel us a good deal on anything - eleclriGily, phone and inlefnel her lalesl achievements. Thank you all. Helen HayNard Chairperson The ThAanagemenl Committee, who are the representatives of GIrIg￿lding Northamplon,Trefoil House, held office during the period from 1 January 2023 tc> the dale of this report unless olhep¢rfise slated.. Mrs D Denton President Mrs H. Hayward - Chairman Mrs M Tinker- Secretary Mrs. R. Reid Treasuref Mrs V Tale Shop Managere5S Mrs. M Ludlow- NorthamplorTr Nene Valley Commissioner Mrs.L.Mclntosh - Northampton North Commissioner Miss R. Reid - Shop Reepresentative Miss J. Poole - Northampton Nené Valley Répresentative Miss. D. Lodge - Northampton North Repies&nlative GIRLGUIDING NORTHAMPTON TREFOIL HOUSE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 Incoming Resources Sales 66,197.18 77,438.56 Less.. Cost of Sales Stock al 1 January 2023 Purchases 35,216.90 49.043.82 27,12000 66,802 48 84,260.72 26,270 75 93,922 48 35,218.90 Less." Stock at 31 December 2023 57.989.97 58,705.58 Gr055 Profil 8,207.21 18,732.98 Lettings Bank and Building Society Interest 205.00 942.64 440 00 186.33 Total Incoming Resources 9,354.85 19.359.31 Resource5 Expended Refreshments Travel Security, Repairs and Servicing Electricity Cleaning and Toiletries Telephone postage Printing arid Stationery Bank charges Water rates Office Village Insurance Accountancy Vouchers Sundry expenses Depreciation 0.00 38.40 993.60 948.19 0.00 759.54 46.87 281.59 193.37 780.00 1,01679 75.00 125.12 716.84 1,527.00 19.75 11260 7,910.19 832.93 125.00 823.33 234 77 0.00 175.94 780.00 1,213.04 75.00 0.00 885.94 640 00 Total Resoufees Expended 7,502.37 13,828.49 Nel Incoming Resources for the Year 1,852 54 5,530.82 GIRLGUIDING NORTHAMPTON TREFOIL HOUSE BALANCE SHEET AS AT 31 DECEMBER 2023 2D23 2022 Fixed Assets Tangible Assets". Trefoil House, Scirrocco Close Property Improvements Furniture and Equipment 177,696.00 22,469 00 2,659.QO 177,696.00 23, 109.00 000 202,824.00 200,805.00 Current Assets Slo¢k Debtors Cash al Nalwest Bank Cash al COIF Deposit Account Cash in Hand Paypal 26,270.75 0.00 41.973 87 20,129.71 10000 17949 35,216.90 418.76 33,002.77 19.284 57 40.00 77.28 88.653 82 88.040 28 Current Liabilities Accruals 855.00 Net Current Assets 87,798.82 87,965.28 Net Assets 290.622.82 288,770.28 Represented by.. Gerteral Funds As l January 2023 Net Income for the year 288,770.28 1,852.54 283,235.46 5,530.82 At 31 De￿rnber 2023 290,622 82 288,770.28 Approved by the management committee on and signed on its behalf by Mrs Helen Hayward Chaimia GIRLGUIDING NORTHAMPTON Page 5 TREFOIL HOUSE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 1 ACCOUNTING POLICIES General The accounts have been prepared under the historical cost conveTltion in accorclance with applicable accounting standard5 and the Charities Accounting Slalemenl ol Recommended Practice ISORPI 2005. There have been no chanoes In accounting polocies. Depreciation Depreciation is provided on all tangible fixed 85sets al rates calculated to write off the cost. less estimated residual value, of each asset over ils expected useful economic life The depreciation rates used are as follows". Improvements lo property Furniture and equipment 2°/0 on cost 25 /0 on cost Stock Stock has been valued al the lower cost and net realisable value. 2 FIXED ASSETS Property Trefoil House, Northampton was purchased for £177 696 in 2007. Other assets Furniture and Equipment Improvements lo Property Total Cost Al 1 January 2023 Additions Eliminated on old items 11.09600 3,546.00 -17,096 00 32,001.00 000 cjoo 43.097 00 3,546.00 -11,096 00 31 Deeembew 2023 14,642.00 32,001.00 46.643 00 Accumulated Depreciation At 1 January 2023 Charge for the year Eliminated on old items 11,096.00 887.00 -11.096.00 8.892.00 640.00 0.00 19,988.00 1,527.00 -11,096 00 At 31 December 2023 11.983.00 9.532.00 21,515.00 Nel Book Value At 31 December 2023 2,659.00 22,469.00 25.128.00 Al 31 De￿mber 2022 0.00 23,109 00 23,109.00 GIRLGUIDING NORTHAMPTON Page 6 TREFOIL HOUSE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GIRLGUIDING NORTHAMPTON FOR THE YEAR ENDED 31 DECEMBER 2023 I feport on the accounts of the Trust for the year ended 31 December 2023, which are set out on pages 1 to 5. Respective responsibilities of Trustees and Examiner The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the Acll and that an independent examination is needed. It is my responsibility to: examine th8 accounts (Under section 43 of the Act). follow the procedures laid down in the General Directions given by the Charity Commission (under seth.on 43{7}(bl of the Act., and state whether particular matters have come to my attention. b) Basis of Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examinatson includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusL*al items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters_ The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts_ Independent Examiner's Statement In the course of my examination, no matter has come to my attention.. 1 which gives me reasonable cause to believe that, in any material respect, the trustees have nol met the r8quirements to ensure that- proper accounting records in accordance with Section 41 of the Act., and b) accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act., or 2 to which, in my opinion, attention should be drawn in order to enable a proper understsnding of the accounts to be reached. £. . Mr S. Hayward Independent examiner 235 Acre Lane, Kingsthorpe, Northampton, NN2 8DY Date