2025-02-28-accounts

WOODCOTE VILLAGE HALL

Registered Chairty Number 304393 (England and Wales)

Unaudited Financial Statements for the Period ended 28 February 2025

WOODCOTE VILLAGE HALL

Contents of the Financial Statements for the Period ended 28[th] February 2025

Report of the Trustees	2
Independent Examiners Report	4
Statement of Financial Activities	5
Statement of Financial Position	6
Notes to the Financial Statements	7

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WOODCOTE VILLAGE HALL

Report of the Trustees for the Period ended 28th February 2025

The trustees present their report with the financial statements of the charity for the Period ended 28th February 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectives and activities Constitution and objects

The Woodcote Village Hall charity is constituted by a Department Of Education Scheme dated 9th October 1962 as amended on 14 Oct 2019 as amended on 12 Jul 2021 and is a registered charity number 304393.

The objects of the charity are to provision and maintain Woodcote Village Hall for the use of inhabitants of the Parish of Woodcote and surrounding District.

Public benefit

In meeting the objectives the Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit and judge that the objectives of the charity meet this guidance.

Financial review Investment policy and objectives

The Financial Statements show gross income of £71,637 (2024: £45,271) in the year. The charity made a surplus of £2,806 (2024: deficit of £6,908) in the period.

The Trustees are satisfied with the state of the Trust's affairs.

The Trustees follow a conservative investment policy by keeping its monies on deposit, which ensures sufficient liquidity for the Trust’s foreseeable needs and donations.

Reserves policy

The Trustees aim to maintain unrestricted reserves in order to meet any exceptional calls for immediate charitable funding. The unrestricted reserves at 28[th] February 2025 were £23,254 (2024: £8,267).

Structure, governance and management Governing document

The charity is controlled by its governing document and is constituted as an unincorporated charity.

Organisation

The Trustees who have served during the year and since the year end are set out on the following page. The power to appoint additional Trustees is vested in the current Trustees and is exercisable in writing. Where there is a requirement for new Trustees, these would be identified by the remaining Trustees.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Trustees

Address

Geoff Botting Malcolm Smith Ken Ison Sam Peates David Booth John Worsfold Woodcote Village Hall Village Hall Reading Road Woodcote

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WOODCOTE VILLAGE HALL

Reading RG8 0QY Charity Number 304393 (England and Wales)

Approved by order of the board of trustees on 1[st] September 2025 and signed on its behalf by:

Trustee

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WOODCOTE VILLAGE HALL

Independent Examiner's Report to the Trustees of Woodcote Village Hall

Independent examiner's report to the trustees of Woodcote Village Hall Charity

I report to the charity trustees on my examination of the accounts of Woodcote Village Hall Charity (the Charity) for the period ended 28[th] February 2025.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity’s accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or

2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Philip Owen FCA

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WOODCOTE VILLAGE HALL

Statement of Financial Activities

for the period from 29 February 2024 to 28 February 2025

Turnover Other income Staff costs Other Charges Profit/(loss) for the year	2025 £ 69,881 1,757 (11,426) (57,404) 2,806	2024 £ 44,277 994 (9,674) (42,505)
		(6,908)

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WOODCOTE VILLAGE HALL

Statement of Financial Position as at 28 February 2025

	2025	2024
	£	£
Assets
Current Assets
Cash	58,455	41,392
CCLA Fixed Interest Fund	6,000	6,000
Accounts receivable	-	70
Other current assets	312	(3,065)
Total Current Assets	64,767	44,397
Creditors amounts falling due within one year
Accruals and deferred income	5,391	6,411
Other Current liabilities	13,583	4,661
Total Creditors	18,974	11,072
Total Net Assets	45,792	37,986
Capital and Reserves (see note 4)
General Reserves	23,254	8,266
Restricted Reserves	22,538	29,719
Total Capital and Reserves	45,792	37,985

The financial statements were approved and authorised for issue by the Trustees on [ ] August 2025, and are signed on their behalf by:

Trustee

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WOODCOTE VILLAGE HALL

Notes to the Financial Statements for the Year Ended 5th April 2024

1. Accounting policies

Basis of preparing the financial statements

The financial statements of the charity have been prepared under the historical cost convention.

Donations, legacies and similar income

Donations, legacies and similar income are shown in the accounts when receivable and the value of the incoming resources can be measured with sufficient reliability.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs

Governance costs comprise of costs relating to the general running of the charity as opposed to those associated with generating funds or charitable activity.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. Trustees' remuneration and benefits

There were no trustees' remuneration or other benefits for the year nor for the previous period.

3. Trustees' expenses

There were no trustees' expenses paid for the year nor for the prior period.

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WOODCOTE VILLAGE HALL

WOODCOTE VILLAGE HALL

4. Movement in Funds

Unrestricted funds Current year earnings General fund Restricted Reserves Grants/donation Grants Disruption re building works Charity Regulations Total restricted reserves	At 28th February 2024 £ (6,908) 15,175 8,266 14,175 8,544 1,000 6,000 29,719	Movement £ 2,806 12,181 14,987 (7,180) - - - (7,180)	At 28th February 2025 £ (4,102) 27,356
			23,254
			6,995 8,544 1,000 6,000
			22,538

The Trustees have designated certain costs incurred in the year as having been appropriately covered by restricted grants and donations and have accordingly redesignated £7,180 of restricted reserves to the general fund. In addition costs accrued historically have been released into the general fund.

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