OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-02-28-accounts

Woodcote Village Hall Management Committee

Report to the Annual General Meeting Woodcote Village Hall 10 May 2021

Introduction

The Woodcote Village Hall Management Committee operates as a registered charity (number 304393) with the charitable aim of ‘ providing and maintaining a village hall for the use of the inhabitants of the parish of Woodcote and surrounding District .'

The Trustees are:

The Village Hall is owned by the Parish Council.

Covid-19

I ended my report last year with the observation that ‘ the recent changes in the relationship with the Hall owner enable the Trustees to apply more time to improving the facilities of the Hall in discharge of its charitable aims ’. However, towards the end of the financial year 2019-2020 the first government lockdown came into effect. This, subsequent infection control measures and a second lockdown, effectively closed the Hall for the financial year 2020-2021 and delayed work on improving the facilities.

Hall Development

During the year 2020-21:

Survey

In November 2020 damp was noted on the recently redecorated wall of the entrance adjacent to the Parish Office. Further inspection showed rotten woodwork around the nearby window. As a result, the Parish Council agreed to full building survey and instructed Ashridge Surveyors who inspected the Hall in February 2021. The survey identified a considerable, and in some cases urgent, need for maintenance which is currently being planned with the Parish Council. One immediate impact of the report was to suspend discussions on, and work to, improve the Hall.

Operating Income and Expenditure

With the Hall largely closed for business, rental income for the financial year 2020-21 was reduced by some 75% from that of 2019-20. Expenditure was also reduced – largely through reductions in salary costs through furlough grants from HMG although not enough to prevent a significant operating deficit. Despite this, and as a result of donations and significant and valued work by the Treasurer in obtaining Business Support Grants the final result was a surplus of nearly £17,00. This has boosted the Hall’s reserves and ability to improve the facility for the community and cover the budgeted loss for 2021/22.

On behalf of the Trustees and all who use our Hall I would like to record our appreciation of, and gratitude to, the Treasurer for his efforts in rescuing what could have been a financial disaster.

Donations and Grants

The Hall received £7,100 in donations during the year with £17,811 from HMG and SODC COVID grants.

Marketing

In my report for the year 2019-20 I noted that additional reductions in expenditure cannot be made without a significant impact on the safety, availability, and attractiveness of the Hall. As such the Trustees agreed to investigate the value of hiring a marketing specialist to promote the Hall once normal operations recommence.

The Parish Council

The Trustees have worked closely with the Parish Council during the year. Now the Village Hall is owned by the Parish Council the day-to-day operation of the building was formally transferred to the Parish Clerk at the start the Parish Council’s financial year., and I’d like to record our thanks to the Council and the Clerk for that support.

Next Year

This financial year saw an almost complete shutdown of the commercial and social activities of the Hall and the suspension of work to further improve the facilities. As COVID regulations permit the Trustees will be focusing on:

Geoffrey Botting

Chairman, Woodcote Village Hall Trustees

28-Feb-21 29-Feb-20
Income
BankInterest 4 9
Dividends 123 223
RecoverycostsofPartners 1,500 1,500
FundRaising Events 2,488
GiftandDonations 7,100 2 1,700
Grants 17,811 3 6,200
HallHire NonRegular 1,157 1 6,082
Regularusers 4,867 16,108
Others 372
Total 33,034 34,310
Expenditure
Administration
AnnualServiceCosts 73
ComputerandInternet 224
Dues&Subscriptions 231 B 's
Payroll 8,052 15,475
Furlough (3,936)
ProfessionalFees 4,780 126
Miscellaneous 588 !i I
SwapShop 40
Total
Maintenance
Building 0 50
Electrical 0 1 -' /
Gas 0
Water&Drainage 102 137
FurnitureandFittings 156 it
Miscellaneous D 153
Cleaning 455 m
Total 713 1,217
Refurbishment
Function/Pavilion rooms
MainHallcommitted2019/20 6176
Utilities
Main Building
Electricity 1,560 2,756
Gas 2,119 2,753
Water- 587 553
Total 4,266 5,862
YC and Function Rooms
Electrical Vf, 410
Gas 512 BOO
WaterandDrainage 144
Total 1,525
Total Expenditure
Profit /(Loss)

28 February 2021 29 Feb 2020
Current Assets
Debtors 538
LloydsBankCurrent account 6,662 3,866
COIFDeposit account 7,000 7,000
COIFFixedinterestFund 1
LloydsBankDeposit account 27,499 9,495
41,161 20,900
Current Liabilities
Accruals 5,364 1,170
5,364 note5 853 2,023
Total Assets less Liabilities 35,797 18,877
Represented by
Reservesunrestricted 2,523 2,877
Reservesrestricted 6,000 6,000
Reservesforreplacingassets 15,100 10,000
ReservesImpairment 174 note 4
ReservesGrants 12,000
Total Reserves 35,797 note6 18,877

Woodcote Village Hall Management Committee

Registered Charity No 304393

Financial Report and Accounts March 2020-February 2021

The Charity’s accounts are maintained on the Alpha accounting system , as used by the Parish Council and the Hall’s booking system is processed through “Hallmaster”, both systems are managed by the Village Hall Manager. In my opinion the set of accounts prepared do represent a true and fair financial position of the Woodcote Village Hall Management Committee for the Financial period 1 March 2020 to 28 February 2021.

Below are the comments referred to in the accounts:

D Booth

J Wilson