WOLVERCOTE VILLAGE HALL Annual Report for the year ended 31 Oetober 2023 The Wolver¢ote Village Hall. God*ow Road, Wolvercots Oxford OX2 8BD is regislcred with the Charity Commission (no. 304392). Th¢ ChTty is constituted by dee¢ dated 2 S¢ptember 1932. Th¢ tharity is administer¢d by a ¢owi¢il of management comprising: Chair: T Metcalfe Vice- chair: J Wmterbottom Secretary: J Attoe Trurer." C Wmterbottom Other members: G Chapman E Chaston G Jones A Munro P Gibbs J Powers R Taberner J Shuter The object of the Ma[ernent committee is to ensure the village hall is able to provide sla1, edu¢ationaL and recreational fa¢ilities to the inlthitants of the parish of Wolvercote and surrounding area at affordable prices. All properly constituted lo¢al organizations are entitled to nominate a representative to serve on the management committee. Reflecting on aaother year gon¢ by. th¢ village hall continues to be very w¢ll used, helping us to recover financially from the lingering impact of Covid. Thanks to the care1 management of our treasur Clare Wintsrbottom. the hall loU¢S to be in good financial shape. There have been quite a few expense5 to be covered over the past few months- including repairs to a leaky rooc renovation of thc main floor, and refurbishing our front gates which. I think you will agree, look splendid. As the hall is an old building it often needs essential repairs and maintenance, and this yr has been no exception. This year we will need to repair some rendering and do some work on th¢ gutters around the building. We have re¢ruited a new building manager, Wayn¢ Pre5COtI who keq)s the committee on its toes by Teviewing our obligations to hirers and infoming on any necessary repairs. Fortunately for our fmances. the hall continues to be in high demand from local groups and hirers from outside the village. We often have to disappoint potential users and suggest ternatiVe v¢nues in the village, such as the Wolv¢r¢otc Young People's Club, the Baptist Chtsrch Hall and St Peter's Church KIK)ms. Th¢ VCDUCS have recently been joincd by the community building at the Mill. The hall's management committee worked with the Wolvercote Neighbourhood Fon]m to secure the building for the Community and it has quickly become a useful addition to village life. As is traditional, I would like to thank our hard-working support team - tr¢asuTer, Clare Winterbottom" iKK)kings secretary, Jennifer Atto¢" vice-thair John Winterbottom" and our new building managerlcaretaker Wayne Preswtt- for thc considerable ¢fforts they have put in over the past 12 months to ensure the smiM)th and efficient running of the hall. On behalf of th¢ rAxllKiI ofmanagement. Metcalf4 Chairperson. February 2024
Page 2. IND£PENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOLVERCOTE VILLAGE HALL I report on the accounts of the charity for the yèar ended 31 October 2022 which are set out on pages 3 and 4 appended lo this report. Re6pe¢tlvo respon81bllltle8 of Councll of Management and Examlner The council of management are responsible for the preparation of the accounts.. they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility. without perfo1Th9 an audit, to carry out an examination of the accounts and to report to you. Basis of Examlnets ststement My report is in respect of an examination carded out under $145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5lb) of that section. An examination includes a review of the accounting records kept by the council of management ar a Gomparison of the accounts presented with those records which is primarily limited to analytical procedures and lo the makin9 of such enquiries of the coun¢il of management as was necessary for the purposes of thls pOrt. The procedures undertaken do not constitute an audit Examlnerfs statomont Based on my examination. no matter has come to my attention which gives Me reasonable cause to believe that in any material SpeCt. accounting records have not been kept on accordance with s130 of the ACL or that the accounts presented do not accord with those records or comp5y with the accounting quiremenls of the ACL No matter has come lo my attention to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants New Barfcay House. 234 Bouey Road Oxford OX2 OHP 9 February 2024
Page 3. WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2023 2023 2022 Income reipts Hire recei Oxford Montessori Nursery Drama societies War games Karate. Yoga. etc Meeples Horticultural Society 21.600 1,923 613 2,455 560 214 420 190 5,999 33.974 21,600 1.883 1,609 4.705 720 70 120 Meetin9S Other casual hire 3.846 34,553 Other income Interest received Solar electricity rebate Covid Grant Insuran clwm re w811 Supporting grants tkjnations 75 3.764 164 1.250 5.089 39,063 158 ' 34,711 Dlrect charltablg oxpendlture Annual runrnn costs Caretaker Cleaning and consumables Heat and light Gardening Rubbish and refvse Rates Insurance Licgnc8s Maintenance Secretarial expenses Mi$¢ General expenses 4,855 2,891 4,770 4,056 890 70 1.137 781 9,447 1.200 1,202 4.330 3,900 754 5,411 863 797 266 1,443 6,193 1,200 1,157 (35,6291 {21.984) Exce tional costs Flooring Drain Repairs New Basins New boiler and heating Loft ladder 5,634 2,700 900 5.576 1,684 9,234 5,799) 7,260 £5,467 Surpluslldell¢it) for the year The above expenditure includes the foll¢)wlng amourts.. Amounts paid to members of the council of management for seNices and expenses unconnected with their membership of the council £1,200 £1,2SX) Management and administration of the charity Fee for independent examination £180 £180
P8ge4. WQLVERCOTE VILIAGE HALL STATEMENT OF ASSEfs AND UABILMES AS AT 31 OCTOBER 2023 2023 Accumlatod fund BaLqnce broughtfomard at 1 November 2022 surplu(defiClI) forth? year B81an¢e c8rrieil fr)rw8fd at 31 Octobpr21)23 16.566 5.799 £10787 11.099 £16.586 RgprnsoTrtsd ty: Bank cuffent 8coJunt Business saverac£ounl Busingss saVaraCunI C05h in hand 953 5212 4.514 88 £10.767 6.315 4,539 5,712 £16,5e6 Non4nonotsry astets In additton to the above assets the ¢haTty owns the follcming: Land ond tyJlkllngs used by the chaiity- w0er¢Ote Village H811 The freehokl titte to the Lqnd L8 vested in the Offici¥l Trustee for Chadty L8nds In trustforthe charity. Furnlture and equlpment In the hall (chalrs. tables, pF8no. heating system etc). These assets are malntained in a suttable cond6Uon by the council of m8nageFnèntand repalrs and Iwacements are 7written off through the lpts and paymenls a(xounl Tho vjst ofthese a8sets18 unkntr*n. For and on behaw of the ¢ounrJl of marwomt T Metcaffe Chairman C Winterbottom Treasuier February 2D24
WOLVERCOTE VILLAGE HALL Annual Report for the year ended 31 Oetober 2023 The Wolver¢ote Village Hall. God*ow Road, Wolvercots Oxford OX2 8BD is regislcred with the Charity Commission (no. 304392). Th¢ ChTty is constituted by dee¢ dated 2 S¢ptember 1932. Th¢ tharity is administer¢d by a ¢owi¢il of management comprising: Chair: T Metcalfe Vice- chair: J Wmterbottom Secretary: J Attoe Trurer." C Wmterbottom Other members: G Chapman E Chaston G Jones A Munro P Gibbs J Powers R Taberner J Shuter The object of the Ma[ernent committee is to ensure the village hall is able to provide sla1, edu¢ationaL and recreational fa¢ilities to the inlthitants of the parish of Wolvercote and surrounding area at affordable prices. All properly constituted lo¢al organizations are entitled to nominate a representative to serve on the management committee. Reflecting on aaother year gon¢ by. th¢ village hall continues to be very w¢ll used, helping us to recover financially from the lingering impact of Covid. Thanks to the care1 management of our treasur Clare Wintsrbottom. the hall loU¢S to be in good financial shape. There have been quite a few expense5 to be covered over the past few months- including repairs to a leaky rooc renovation of thc main floor, and refurbishing our front gates which. I think you will agree, look splendid. As the hall is an old building it often needs essential repairs and maintenance, and this yr has been no exception. This year we will need to repair some rendering and do some work on th¢ gutters around the building. We have re¢ruited a new building manager, Wayn¢ Pre5COtI who keq)s the committee on its toes by Teviewing our obligations to hirers and infoming on any necessary repairs. Fortunately for our fmances. the hall continues to be in high demand from local groups and hirers from outside the village. We often have to disappoint potential users and suggest ternatiVe v¢nues in the village, such as the Wolv¢r¢otc Young People's Club, the Baptist Chtsrch Hall and St Peter's Church KIK)ms. Th¢ VCDUCS have recently been joincd by the community building at the Mill. The hall's management committee worked with the Wolvercote Neighbourhood Fon]m to secure the building for the Community and it has quickly become a useful addition to village life. As is traditional, I would like to thank our hard-working support team - tr¢asuTer, Clare Winterbottom" iKK)kings secretary, Jennifer Atto¢" vice-thair John Winterbottom" and our new building managerlcaretaker Wayne Preswtt- for thc considerable ¢fforts they have put in over the past 12 months to ensure the smiM)th and efficient running of the hall. On behalf of th¢ rAxllKiI ofmanagement. Metcalf4 Chairperson. February 2024
Page 2. IND£PENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOLVERCOTE VILLAGE HALL I report on the accounts of the charity for the yèar ended 31 October 2022 which are set out on pages 3 and 4 appended lo this report. Re6pe¢tlvo respon81bllltle8 of Councll of Management and Examlner The council of management are responsible for the preparation of the accounts.. they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility. without perfo1Th9 an audit, to carry out an examination of the accounts and to report to you. Basis of Examlnets ststement My report is in respect of an examination carded out under $145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5lb) of that section. An examination includes a review of the accounting records kept by the council of management ar a Gomparison of the accounts presented with those records which is primarily limited to analytical procedures and lo the makin9 of such enquiries of the coun¢il of management as was necessary for the purposes of thls pOrt. The procedures undertaken do not constitute an audit Examlnerfs statomont Based on my examination. no matter has come to my attention which gives Me reasonable cause to believe that in any material SpeCt. accounting records have not been kept on accordance with s130 of the ACL or that the accounts presented do not accord with those records or comp5y with the accounting quiremenls of the ACL No matter has come lo my attention to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants New Barfcay House. 234 Bouey Road Oxford OX2 OHP 9 February 2024