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WOLVERCOTE VILLAGE HALL
Annual Report for the year ended 31 October 2022
The Wolvercote Village Hall, Godstow Road, Wolvercote Oxford OX2 8BD is registered with the Charity Commission (no. 304392). The charity is constituted by deed, dated 2 September 1932.
The charity is administered by a council of management comprising:
Chair: T Metcalfe
Vice- chair: J Winterbottom Secretary: J Attoe Treasurer: C Winterbottom Other members: G Chapman E Chaston M Daniel
J Harper G Jones A Munro J Powers J Shuter R Taberner
The object of the management committee is to ensure the village hall is able to provide social, educational, and recreational facilities to the inhabitants of the parish of Wolvercote and surrounding area at affordable prices.
All properly constituted local organisations are entitled to nominate a representative to serve on the council of management. There is a part-time caretaker - but the committee also depends upon the help of local volunteers to maintain the fabric of the hall and its grounds.
Reflecting on another year, we need to look back at the difficult time of the Covid pandemic which found your village hall largely unused for long periods.
Thanks to the careful management of our treasurer Clare Winterbottom, and a helpful Covid grant from the city council, the hall came through this period in relatively good financial shape.
We continued to rebuild our reserves during 2022 thanks to regular hirers who returned to the hall once all strict pandemic restrictions were lifted. I would like to thank our hirers for supporting us during the most difficult times our management committee has ever experienced.
Their support has allowed us to continue renewing and repairing aspects of the hall, such as the installation of a loft ladder in the rear meeting room, improving insulation in the loft, and providing improved storage.
As the hall is an old building it often needs essential repairs and maintenance and the past 12 months have been no exception. Exterior lighting has been repaired and replaced and, more recently, we have carried out repairs to our ageing drainage system which was in danger of collapse.
The hall continues to be in high demand from local groups and hirers from outside the village. We often have to disappoint potential users and suggest alternative venues in the village, such as the Wolvercote Young People’s Club, the Baptist Church Hall and St Peter’s Church Rooms.
We hope that this list of alternatives will be soon joined by the community building at the Mill development. The hall’s management committee has been working with the Wolvercote Neighbourhood Forum to secure the building for the community. You will hear more about progress with this project tonight.
As is traditional, I would like to thank our hard-working support team - treasurer, Clare Winterbottom; bookings secretary, Jennifer Attoe; and our caretaker John
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Williams - for the considerable efforts they have put in over the past 12 months to ensure the smooth and efficient running of the hall.
John, who recently celebrated his 80th birthday, will be stepping down as caretaker and we are currently in the process of recruiting a replacement.
On behalf of the council of management.
Tim Metcalfe, Chairperson, February 2023
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOLVERCOTE VILLAGE HALL
I report on the accounts of the charity for the year ended 31 October 2022 which are set out on pages 3 and 4 appended to this report.
Respective responsibilities of Council of Management and Examiner
The council of management are responsible for the preparation of the accounts; they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility, without performing an audit, to carry out an examination of the accounts and to report to you.
Basis of Examiners statement
My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b) of that section. An examination includes a review of the accounting records kept by the council of management and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit.
Examiner's statement
Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept on accordance with s130 of the Act, or that the accounts presented do not accord with those records or comply with the accounting requirements of the Act. No matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants 41 Cornmarket Street
Oxford OX131-IA 21 February 2023
Page 3.
WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2022
| Income receipts Hire receipts Oxford Montessori Nursery Drama societies War games Karate, Yoga, etc Meeples Horticultural Society WI Meetings Other casual hire Other income Interest received Solar electricity rebate Covid Grant Insurance claim re wall Supporting grants Donations Direct charitable expenditure Annual running costs Caretaker Cleaning and consumables Heat and light Gardening Rubbish and refuse Rates Insurance Licences Maintenance Secretarial expenses Donations Consumables and general expenses Exceptional costs New boiler and heating Loft ladder Screen and speakers Legal fees Fire exit and pathway Surplus/(deficit) for the year The above expenditure includes the following amounts: Amounts paid to members of the council of management for services and expenses unconnected with their membership of the council Management and administration of the charity Fee for independent examination |
£ £ £ £ 21,600 22,200 1,883 418 1,609 656 4,705 3,550 720 - 70 140 120 120 - - 3,846 1,120 34,553 28,204 4 - 154 2,260 - - - - - 4,031 - 525 158 6,816 34,711 35,020 3,900 3,900 754 260 5,411 4,636 863 1,312 797 729 266 1,174 - 2,037 1,443 60 6,193 4,186 1,200 1,200 - - 1,157 738 (21,984) (20,232) 5,576 - 1,684 - - - - 9,682 - - (7,260) (9,682) £5,467 £5,106 £1,290 £1,290 £180 £180 2022 2021 |
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Page 4.
WOLVERCOTE VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 OCTOBER 2022
| Accumulated fund Balance brought forward at 1 November 2021 Surplus/(deficit) for the year Balance carried forward at 31 October 2022 Represented by: Bank current account Business saver account Business saver account Cash in hand |
2022 £ 11,099 5,467 £16,566 6,315 4,539 5,712 - £16,566 |
2021 £ 5,993 5,106 £11,099 7,852 2,537 710 - £11,099 |
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Non-monetary assets
In addition to the above assets the charity also owns the following:
Land and buildings used by the charity - Wolvercote Village Hall The freehold title to the land is vested in the Official Trustee for Charity Lands in trust for the charity.
Furniture and equipment in the hall (chairs, tables, piano, heating system etc). These assets are maintained in a suitable condition by the council of management and repairs and replacements are written off through the receipts and payments account. The total cost of these assets is unknown.
For and on behalf of the council of management
T Metcalfe Chairman
C Winterbottom Treasurer
DATE
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF WOLVERCOTE VILLAGE HALL
I report on the accounts of the charity for the year ended 31 October 2022 which are set out on page 3 and 4 appended to this report.
Respective responsibilities of Council of Management and Examiner
The council of management are responsible for the preparation of the accounts, they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibility without performing an audit, to carry out an examination of the accounts and report to you.
Basis of Examiner’s statement
My report is in respect of an examination carried out under s145 of the Act and in accordance with directions given by the Charity Commissioners under subsection 5(b) of that section. An examination includes a review of the accounting records kept by the council of management and a comparison of the accounts presented with those records which is primarily limited to analytical procedures and to the making of such enquiries of the council of management as was necessary for the purposes of this report. The procedures undertaken do not constitute an audit.
Examiner’s statement
Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with s130 of the Act, or that the accounts presented do not accord with those records or comply with the accounting requirements of the Act. No matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A Churchill Stone Mercer Lewin Chartered Accountants 41 Cornmarket Street Oxford OX1 3HA
21" February 2023