WOLVERCOTE VILLAGE HALL ANNUAL REPORT AND ACCOUNTS for the year ending 31 October 2020
WOLVERCOTE VILLAGE HALL Annual Report for the year ended 31 October 2020 Th¢ Wolvercote Village HaEI, Godstow Rorf Wolvercote OxfoTd OX2 8AB is Tegistered with the Charity Commission (no. 304392). The charity is constituted by dated 2 September 1932. The ¢harAty is administered by a council of matwent comprising: Chair". T Metcalfe Vice- chair: J Winterbottom Secretary: J Attoe Treasurer: C Winterbottom Other members: P Bridges G Chapman E Clwton M Daniel S Flasl)man J Han)er A Mullro J Powers R TaberneT G Jones The object of the management cotnmittee is to ensure the village hall is able to provide social. educational, and recreational facilities to the inhabitants of the parish of Wolvercote and suttounding area at affordable prices. All properly constituted local orgallisations are entitled to nominate a representstive to serve on the council of management. A part-time caretsker is etnployed - but the cornjnittee also depends upon the help of local volunteers to maintain the fabric of the hall and its oundS. It has been a very difficult year for the management con)mittee with the Covid pandemic, together with an untAec¢ssarily prolonged and vexatious legal case brought against the trustees by a fornier member of North Oxford Youth Theatre. making considerable inroads into our finances. The legal case has been resolved but the costs to reach a conclusion have been considerable. Fortunately we received a substantial grant from Oxford City Council which has helped see us through the various lockdowns which result in the closure of the hall to hirers for much of 2020. We have also been lucky that the Montessori nursery has been pern]itted to remain open during the majority of the year, bringing in vital rent. Now that the so-called 'roadmap' has been announced (a timetable of ending restrictions) we can begin looking at gradually reopening the hall for bookings. Fortunately, many regular hirers are very keen to return as soon as possible, so we look forward to restoring our income to a nornMI levels &8 soon Is possible. The smooth running of the hall during this difficult time has been made possible by the considerable efforts of our tre&surer Clare Winterbottom. booking secretary, Jenny Attoe, and vice-chair John WInterbotto togcther with our caretaker John Williams. We all look forward to brighter times ahead. Tim Metcalfe, chale[SOn. March 2021
Page 2. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF . WOLVERCOTE VILLAGE HALL I report on the accounts of the charity for the year ended 31 October 2020 which are set out on pages 3 and 4 appended to this report. Respedive responsibilities of Councll of Management and Examiner The council of management ate resFX)nsible for the preparation of the accounts., they consider that the audit requirement of the Charities Act 2011 (the Act) does not apply. It is my responsibilty, without performing an audit, lo cary out an examination of the accounts and to report to you. Basis of Exarninerfs statement My report is in respect of an examinab.on carried out under s145 ofthe Act and in accordance with directions gwen by the Charity Cornrnissioners under subsection 5lbl of thal section. An examination includes a review of the accounting rerdS kept by the council of management and a comparison of the accounts presented wth those records which is primarity limited to analyti'cal procedures and to the making of such enquiries of the Council of management as was necessary for the purFX)ses of thi5 report. The procedures undertaken do not constitute an audtL Examinerfs statement Based on my examinabon, no matter has come to my attention which gives me reasonable cause to believe that in any matertal respect. accounting records have not been kept on accordance with s130 of the Act, or that the accounts presented do nol acwrd with those records or cofftply with the accounting requirements of the Act. No matter has come to my attention to which, in my opinion. attention should be drawm in order lo enable a proper under51anding of the a(ounts to be reached. A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered A(XOLJntants 41 Cornmarkel Street Oxford OX1 3HA 12 March 2021
Page 3. WOLVERCOTE VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2020 2020 2019 Income recelpts Hire recei Oxford Montessori Nursery Drama societies War games Y(yJa, etc Meeples Horticultural Society 12.600 1.057 793 997 195 100 175 255 1.385 17.557 18.300 2.453 1,219 287 935 270 112 515 3,675 27,766 Meetings Other casual hire Other income Interest received Solar electriryty rebate Covid Grant Insurance daim re vraH Supporting grarrts Donations 23 988 1.146 10.IKJO 3,750 8.340 130 5.958 r3.369 40,926 7.024 34.790 Direct charitable expenditure Annual runnin costs Caretaker Cleaning Heat and light Gardening Rubbish and refuse Rates Insurance Licences Maintenance Secretarial expenses Donations Consumables and general expenses 2.275 3,725 1,907 3,398 1,094 857 1,826 1.531 567 1.148 925 751 1.926 1.150 793 7.33S 1.200 345 992 {15.993) 123,127) Exce Wall Kitchen and cooker Screen and speakers Legal fees Fire extl and pathvray tional costs 3.820 14,677 2,250 8.100 2,040 15.060 18,880) £6.053 27,067 £115.41J4 Surplusl(defi¢itl for the year The above expendthre includes the followirwJ amounts". Amounts paid to members of the counal of management for services and expenses unconnected V4ith Iheir rnembership of the council £1,996 £3.107 Margernent and administration of the charity Fee for indeperKJent examinalion £180 £180
Pege 4. WOLVERCOTE VILLAGE HALL STATEMENT OF ASSETS AND LIABILMES AS AT 31 OCTOBER 2020 2020 2019 A¢¢umulated fund Balance brought for4Yard at 1 Nober 2018 Surplusl(defi(at) for the year Balan carTied forward at 310(#ober 2019 (60) 6.053 £5.993 15.344 15,404 £160 Represented by: Bank current acc(nt Business saver account Business saver account Cash in haThl 1,240 4.037 710 (1.810) 1,035 709 £5,993 60 Non4770netary assets In addttion to the above assets the tharity also ow[ the folk)wing: Land and building5 used by the charity- wc1veo* VIN Hall The freehold title to the land is vested in Official Trustee for Charity Lands in trust for the charity. Fumilure and equipment in the hal {thairs. tatAes. piano. heatiru S etc). These assets are mainLqined in a Suitsble condTrtson by the (xxjntil of management and repair5 and replacements are written off through the receipts and payThenls actLnt The totsl cost of these assets is unkno. For and on behalf of the counc51 of management T Metcalfe Chaimian C Wintethllom Tr&%urer DATErfaL 2021