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2024-03-31-accounts

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Trustees' Annual Report for the period
RegistrationCertific Period start date Period end date
ate_304351_compres
Day Month Year Day Month Ye
01 04 2023 31 03 ar
202
4
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Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration Section A Reference and administration
details
Charity name South Oxford Community Association Charity name South Oxford Community Association Charity name South Oxford Community Association
Other names charity is known by
Registered charity number (if any)304351
Charity's principal address
South Oxford Community Centre
Lake Street
Oxford
Postcode
OX1 4RP
~~EC.~~
Names of the charity trustees who manage the charity Names of the charity trustees who manage the charity
Name of person
Trustee name Office (if any) Office (if any)
Dates acted if not for
whole year		 Dates acted if not for (or body) entitled
to appoint trustee
(ifany)
1 Catherine More 1 Catherine Morey Chairperson
2 Richard Watts 2 Richard Watts Acting Treasurer
3 Anna Railton 3 Anna Railton Secretary
4 Claire Stentiford 4 Claire Stentiford
5 Bodo
Schulenberg
6 Phili 6 Philippa Muir
7 Martin Beeks 7 Martin Beeks
8 Benjamin
Sorgiovanni
9 9

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10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian
trustees)
Name Dates acted if not for whole year
N/A.

Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Independent
examiner		 R Candy 9 Norreys Avenue, Oxford OX1 4ST
City Council
Observer

Name of chief executive or names of senior staff members (Optional information)

Debby Forbes – Centre Administrator Michelle Plaisted-Kerr - Cafe Coordinator

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Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) The charity is constituted as a Community Association How the charity is constituted (eg. trust, association, company) The Managing Committee of Trustees are elected at the annual Trustee selection methods general meeting by members of the Association and serve for one (eg. appointed by, elected by) year

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
relevant, about:
●policies and procedures
adopted for the induction
and training of trustees;
●the charity’s
organisational structure
and any wider network
with which the charity
works;
●relationship with any
related parties;
●trustees’ consideration of
major risks and the
system and procedures to
manage them.		 ● South Oxford Community Association (SOCA) manages
South Oxford Community Centre, Lake Street, Oxford
● The Trustees are responsible for the governance of the
Association and management of the Centre
● A Volunteering Policy provides guidance on the procedure
to be followed on the induction of new Trustees and the
duties and responsibilities of those trustees alongside
briefing provided from the Charity Commission and the
Constitution and the induction of other volunteers at the
Centre
● SOCA is a member of National Council for Voluntary
Organisations (NCV), Oxford Community and Voluntary
Action (OCVA) and Community Matters. It belongs to the
Federation of Oxford Community Associations (FOCA)
● SOCA is supported by the Communities Team of Oxford
City Council and receives good support from South
Oxford’s local Councillors who sit on the MC as part of
their Ward duties
● A range of policy and procedure is in place to guide the
Trustees, employees and volunteers to manage South
Oxford Community Centre

Section C Objectives and activities

The objects of the Association are to: “Provide facilities for educational, social welfare, recreation and leisure time activities that contribute to improving the conditions Summary of the objects of of life for the inhabitants of South Oxford; and to establish and the charity set out in its maintain and manage a Community Centre in cooperation with governing document any statutory authority with an interest in the Centre.”

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● SOCA runs South Oxford Community Centre in accordance with the constitution and provides affordable rooms, directly manages some activities open to the local community and manages the facilities for the residents of South Oxford ● SOCA holds these premises under a 25 year lease with Oxford City Council with certain responsibilities to maintain the premises in a certain condition under this lease and work in partnership with Oxford City Council to renovate and upgrade the facilities, keeping them to a good standard for community use ● The Constitution defines the Community Association’s Area of Benefit as the areas of Cold Harbour, New Hinksey and Grandpont in South Oxford ● SOCA has a discounted room hire policy for local charities and activities to benefit those within the Area of Benefit. The Association aims to develop income to provide a dedicated fund for each annual budget to offset provision of such discounted room hire SOCA directly runs: ● A Community Café each Tuesday and Thursday since October 2019, in order to reach out to the Community Summary of the main and encourage local people to come into the Centre for activities undertaken for the socialising, networking and sign-posting from the Centre public benefit in relation to ● A Community Fridge, open three days a week, to these objects (include support the reduction of food waste, working with the within this section the Oxford Food Hub and some Oxford food retailers statutory declaration that ● A regular bingo group for local older people – especially trustees have had regard to serving those seeking friendship and company during the guidance issued by the the week Charity Commission on ● Works with the newly formed South Oxford Arts public benefit) (previously known as New Hinksey Arts) to put on Art events at the Centre to promote the arts for the local community and to support local artists. These include: an annual exhibition for Oxfordshire Artweeks and taking part in the national initiative, The Big Draw The Community Centre hosts a range of activities run by groups that rent our facilities, such as: ● yoga, pilates and exercise classes ● music and drumming groups ● community group meetings and training events ● the weekly, very popular, South Oxford Farmers’ Market ● meetings and special events of the South Oxford Women’s Institute ● a number of martial arts groups use many spaces at the Centre, including our DoJo with fixed mats ● Hinksey Sculling School activity for whom the Centre is their primary site for land and lake training, classes and storage of their single sculls All the groups running at the Centre are part of bringing the community together, creating community cohesion, supporting those who may be lonely or isolated and promote the use of the

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Centre by showcasing the facilities through the welcome they provide.

The Trustees are attentive to the regulation of the Charity Commission, engage with Oxford City Council and opportunities for joint working, attending meetings to discuss issues relevant to Community Centres in Oxford and their communities. There are measures in place to ensure the sound financial running of the Centre and to ensure the Centre’s financial stability and security.

The Management Committee regularly reviews the accounts and undertakes a financial review and budgeting process each year and produces a witten Financial Strategy document outlining the financial management of the Centre

Additional details of objectives and activities (Optional information)

Policy and procedure is regularly reviewed in line with best practice and changing guidance or statutory regulation.

Where possible, the Management Committee seeks data to inform and support the running of the Centre and to assess the relevance and success of activities, including the financial viability and social benefit.

You may choose to include further statements, where relevant, about:

Where possible, grants (and sponsorship) are sought to support the running of the Centre and specific projects, e.g.: art exhibitions, improvements to garden and internal fixtures and fittings, development of the Cafe and Fridge initiatives and extended activity where possible.

SOCA values the contributions made by our volunteers and a regularly reviewed policy guides the volunteering activity:

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Section D Achievements and performance

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

The period of this report is 12 months 1 April 2023 - 31 March 2024. The following summary gives examples of initiatives and achievements in this period: ● SOCA has completed its second year under its new Room Hire/Rate structure. The new pricing structure is now fully established and a full review of finances in place. This takes place annually, during January, February and March, as part of the budget process. ● Groups are encouraged to use the updated Discounted Room Hire Policy to assist them setting up or running one off events for the benefit of the local community. Groups are encouraged to seek grant funding as well in partnership with SOCA if that can support the local benefit. ● The chairperson continues regular ‘Catch Up’ meetings with employees ● A grant was received to establish a community defibrillator which will be fixed to the building facing the open park. SOCA will take on running and maintenance costs. ● Funds are put aside, from any accrued surplus for improvements to the lower hall to develop the Cafe space and improve hire potential. These include improvements to storage, insulation, acoustics and kitchen area ● The utility area in the Lower Hall has been improved ● The Oxford Probation Service have provided decorating at the Centre to meet our obligations under the lease. ● Artweeks exhibition was well attended with positive feedback and The Big Draw was a friendly and positive event. ● The Community Café, Tuesday and Thursday has continued to thrive with good numbers and donations. ● The Cafe Coordinator has established good links within the community and with Council teams and other Oxford NGOs and established clear job descriptions for the Cafe/Fridge volunteers ● The Community Fridge has had a successful year and its use is growing: with locally housed refugee families among its users and more referrals attending regularly ● Plans are ongoing to re-establish Neighbourhood Forums. ● An online booking system has been established and is helpful to hirers as well as provided useful data on room usage ● A grant has been received to develop a regular cooking group until September 2024 using surplus food and targeting those in need of simple, economic recipes, those with few cooking facilities or those with little experience of cooking and also to share cultural heritage

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Association continues to hold an appropriate reserve level, recorded in the accounts, to fulfil any financial obligations should the charity fail or its work under the constitution become impossible

The reserve is calculated to meet the amount needed to meet staff redundancy payments plus a sum representing the equivalent of 3 months annual expenditure.

The reserve for 2024 is £22,767.00

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Aspirations for 2024-2025

Long Term Aspirations:

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Section G Declaration

[The trustees declare that they have approved the trustees’ report above. ]

Signed on behalf of the charity’s trustees

Richard Watts Signature(s)[C Morey ] Richard Watts Full name(s)[Catherine Morey ] Position (e.g. Secretary, Acting Treasurer Chairperson Chair, etc) Date 11/6/24

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South Oxford Community Association 12 months ended 31 March 2024

Statement of assets and liabilities at the end of the period

March March
2024 2023
£ £
Assets
CAF Bank account 4,806.58 11,211.58
Deposit bank account 70,474.98 55,013.27
Sum-Up/PayPal account 79.00 29.50
Petty Cash / floats 92.16 90.50
75,452.72 66,344.85
Liabilities
Refundable deposits 1,307.00 1,162.00
Tax & NI 310.61 268.03
1,617.61 1,430.03
Net Assets 73,835.11 64,914.82
Funds
Restricted Funds
Community Fridge / Cafe
Grant received from Oxfordshire
Community Foundation 3,747.00
Payments - 21.01
Balance c/forward 3,725.99 -
Defibrillator
Grant received from Oxford City Council 3,000.00 -
Balance c/forward 3,000.00 -
Kitchen units
Grant received from Oxford City Council 500.00 -
Balance c/forward 500.00 -
Community art projects
Community Impact Fund Round 2 Small/Medium
Grant 2022/23 received from OCC - 750.00
Grant received from Midcounties Co-Op - 500.00
Payments - - 1,291.29
Transferred from General Fund - 41.29
Balance c/forward - -
Community café and garden
Balance b/forward - 250.00
Payments - - 250.00
Balance c/forward - -
Donations for Asylum Welcome
Cash collected - 288.40
Payment to Asylym Welcome - - 288.40
Balance c/forward - -
Dojo Reserve
Balance b/forward 6,012.26 5,807.26
Receipts: from room hire - 205.00
Balance c/forward 6,012.26 6,012.26
Unrestricted Funds
General Fund
Balance b/forward 58,642.56 53,654.07
Receipts 78,377.91 83,128.87
Payments - 76,683.61
 - 78,140.38
Balance c/forward 60,336.86 58,642.56
Designated Fund: Bingo Club
Balance b/forward 260.00 250.00
Receipts - 59.50
Payments - - 49.50
Balance c/forward 260.00 260.00
Total Funds 73,835.11 64,914.82

South Oxford Community Association 12 months ended 31 March 2024

Receipts and Payments in respect of Unrestricted General Funds

Receipts
Room hire
Other hire
Art events
SOCA clubs
SOCA Membership fees
Community café
Sundry
Grant
Bank interest
Payments
Staff costs
Heat, light, water
Business rates
Insurance
Repairs & Renewals
Housekeeping & equipment, trade
waste, and cleaning contractors
Office supplies
Licences and memberships
Telephone & IT
General expenses
Art event expenses
Community Café
Capital projects
Transfer to Community Art Projects
Restricted Fund		 2023/24
£
61,324.77
6,995.40
727.70
565.50
175.00
5,043.66
60.80
2,000.00
1,485.08
78,377.91
37,439.53
14,362.78
275.20
763.59
346.66
11,617.50
874.30
2,045.24
759.28
853.70
1,053.84
373.33
5,918.66
-
76,683.61		 2022/23
£
60,660.87
6,525.00
9,982.87
377.40
285.00
4,133.79
413.16
-
750.78
83,128.87
32,968.51
7,228.03
614.40
589.33
1,166.01
9,251.56
422.25
1,343.52
779.10
886.17
6,042.70
854.17
15,953.34
41.29
78,140.38

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