OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts
Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
Day
01		 Month
01		 Year
2020		 Day
31		 Month
12		 Year
2020

Section A Reference and administration details

Charity name South Oxford Community Association Other names charity is known by Registered charity number (if any) 304351 Charity's principal address South Oxford Community Centre Lake Street Oxford Postcode OX1 4RP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Bob Price Chair
Marie Tidball Vice Chair
Martin Beek
Richard Watts Treasurer
Anne Laurence
Anne Varty
Catherine Morey 30thSeptember
2020
Claire Stentiford 9thDecember 2020
Bodo
Schulenberg		 February 1st2020
Heidi K Young 8thJanuary2020

MARCH 2021

TAR

1

20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Independent
examiner		 R Candy 9 Norreys Avenue, Oxford OX1 4ST
City Council
Observer		 Cllr Alex Donnelly Town Hall, St Aldates, Oxford OX1

Name of chief executive or names of senior staff members (Optional information)

Debby Forbes – Centre Administrator and Finance Officer

MARCH 2021

TAR

2

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Constitution

The charity is constituted as a community association.

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

The Managing Trustees are elected at the annual general meeting by members of the Association.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

South Oxford Community Association (SOCA) is run by a volunteer management committee whose members are elected at the Annual General Meeting in accordance with the constitution. SOCA has adopted a policy on Volunteering which gives guidance on the procedure to be followed on the induction of new trustees and the duties and responsibilities of trustees.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the Association are to provide facilities for educational, social welfare, recreation and leisure time activities that contribute to improving the conditions of life for the inhabitants of South Oxford; and to establish, and maintain and manage a Community Centre in co-operation with any statutory authority with an interest in the Centre.

MARCH 2021

TAR

3

SOCA runs South Oxford Community Centre in accordance with the constitution and provides affordable rooms, activities and facilities for the residents of South Oxford. SOCA has a discounted room hire policy for charities and activities which benefit the people of South Oxford and is committed to ensuring that facilities are affordable for all. Groups benefitting in this way include inter alia, the Lake Street Summary of the main Community Nursery, and Low Carbon South Oxford whose activities undertaken for activities range from Swap Shops to a weekly Farmers Market. the public benefit in The Association seeks to meet the interests and needs of the relation to these objects local community, and from the Centre offers a range of activities (include within this section to local people of all ages including a community café, a wide the statutory declaration range of art classes and events, children’s and adult martial arts that trustees have had classes, dance, yoga, pilates and exercise classes, music and regard to the guidance drumming groups and facilities for community groups to meet or issued by the Charity to run training events. In addition, the Association organises and Commission on public runs a weekly bingo session for older members of the community, benefit) a Stitch and Chat craft club, a games club, a poetry appreciation group and a thriving branch of the Women’s Institute. The Centre also provides a base for the Hinksey Sculling Club for training and storage and maintenance of their boats.

The Trustees have regard to the guidance on public benefit issued by the Charity Commission when exercising any powers or duties to which the guidance would be relevant.

Additional details of objectives and activities (Optional information)

We value the contributions made by our volunteers and have a recently updated policy to cover volunteer activity.

You may choose to include further statements, where relevant, about:

MARCH 2021

TAR

4

Section D Achievements and performance

The Managing Trustees have been required to respond to the Summary of the main restrictions placed on social activities during the Covid-19 achievements of the pandemic crisis. The financial challenges created by these charity during the year restrictions have been weathered successfully due to the additional funding received from the ‘furlough’ scheme to cover a significant part of the staff salary bill, and the government compensation grants to organisations in the leisure sector that were required to cease operation for specific periods during the year. The annual accounts reflect the Association’s sound financial position. Trustees receive and review up to date financial reports at the monthly management meetings, and finance and budgeting matters are kept under weekly review between the Chair and the Administrator. Major improvements were made to the Centre in 2017 which were completed early in 2018. This refurbishment of the Annexe area of the Centre provided new heating, lighting and toilet facilities and full access for people with disabilities. The refurbishment was funded by grants from WREN and from the Oxford City Council, with additional work funded by the Association. Over the past two years, the Main Hall has been substantially upgraded and now provides a larger floor area and better storage facilities. The Association holds regular Neighbourhood Forums which provide an opportunity for matters of local interest to be discussed with local councillors, representatives of the local authorities and other public bodies and the police. These were not able to take place during the second half of 2020 due to the pandemic restrictions on meetings. The Association has a website and uses a variety of social media to promote its work and engage with the community and stakeholders; the website is currently being redesigned and will be relaunched in early 2021.The Association’s regular 4-page newsletter which is distributed throughout the area of benefit had one edition only in 2020, again due to the restrictions imposed by the Covid-19 regulations.. Our participation in Oxford Artweeks continues to grow with the number of supporters and exhibitors increasing year on year. In addition to the display of art work, volunteers from the local community host successful workshops in a variety of media. We hold regular art events and run other workshops in art during the year. During the past year, a major retrospective exhibition of the work of George Bissill has been on show in the Main Hall, and a catalogue has been published by the Curator. A video record of the exhibition is in preparation and will be placed on the website. Our inter-generational community cafe was launched in 2019 and attracted a growing and diverse weekly attendance up to the closure of the Centre, as well as offering the opportunity for residents and volunteers to take part in baking cakes and breads for the café. During the closure, the café continued very

MARCH 2021

TAR

5

Section D Achievements and erformance p

successfully online with cakes distributed around the community in advance of the online event.

The Management Committee is examining opportunities to improve the physical structure of the Brenda Horwood Room on the ground floor to improve the range of uses for which it would be suitable, and is working with the Sculling Club on their plans to improve the boatshed and training area.

Section E Financial review

Brief statement of the charity’s policy on reserves

The Association has established a reserve of £22,500 in order to fulfil any financial obligations should the charity itself fail or its work under the constitution become impossible e.g. in the event that user numbers falling to the extent that the Centre is no longer sustainable, or fire or flooding forces the Centre to close. The reserve is calculated to meet the amount needed to meet staff redundancy payments plus a sum representing the equivalent of 3 months annual expenditure. Due to reduced expenses in 2020 the

MARCH 2021

TAR

6

figures for 2019 were used in the calculation. The equivalent reserve at 31[st] December 2019 was £18,500

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

SOCA’s principal source of funds is from letting and room hire income, with small amounts from the sale of art works, catering and entertainment.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Marie Tidball Signature(s) Bob Price Marie Tidball Full name(s) Robert John Price Position (eg Secretary, Vice-Chair Chair, etc)[Chair ] Date

MARCH 2021

TAR

7

South Oxlord Communlty As50clat6on Year ended 31 December 2020 Statement of a55ets and liabilities at tho end of the poriod 2020 2019 Assets CAF Bonk 3rwJnl Deposit bank ￿Count PèyPal ac¢OunL Petty Cash lfloats 7,968.16 38,748.40 613.66 115.85 47,446.07 2.624.02 44.139 14 105 74 84.03 46.952.93 Liabilities ReluTthble dew)6its Tax&NI 292.00 357.48 649.48 492.(Kl 417.56 909.$6 NetAsset5 46,796.59 46.043.37 Funds Restricted Funds Oxford City ¢outh¢ll ¢ommunlty ¢410 Grant Grant received 1,ODD.QO Rewpts $39 80 Costs 1,678.22 Transfe[fr￿n General Fund 138.42 Balants cMoAvard Oxford Clty ¢outh¢ll Grant Balants blfomard Grant re¢eived 55.62 500.fy) 55.62 Balance Gifotvrard 55.62 Donation5 for Macmillan Cancersupport Coffee morning receipts Pasmentto Macmillan Balan¢x cifotward 60.th) 60.(M) Dojo Rese B4lance blforward Receipts.. from room hire Balance cmotward 4,315.26 593.00 4,908.26 2.712.26 1.603 OD 4.315.26 Unrestricted Funds Generdl Fund BÈlants blfor¥¥ard ReceiplB P4yments Balance cjforward 40,572.49 47,321.09 47,105.25 40,788.33 47.864 95 67.361.14 74.653.80 40.572.49 D•SIgnal￿ Fund 1.. Bin90 Club Balan￿ Wforward Receipts Payments Balance cifgtward 250.00 32.00 32.00 290.00 305.51 589 50 645 01 250.fy) Designated Fund 2.. Brasen05e Community Events Support Fund Balance WfDrward 850.00 Dona*on receive Balance cifotvlard 850 OD 850.(M) 850.00 Total Funds 46,79S.59 46.043 37

&)uth Oxlord Communlly A$socla¢lon Year 8ndèd 31 D8c8mber 2020 Recelpts and Paym9nts In re5pocI of UnTes¢rlctgd G9neial Ful￿5 2019 Recelpts Room hlr• Cxher hire Art even15 SOCA ¢lJb$ SOCA Memberthip fees community cafè Sundry Lod(down yranls from Oxk(d Qly Coundl Retail H05pitalrty L￿sure (>anl Local Re51riclions Support Grarrt Bank Inlorest 23.727 01 3.￿5 00 6.780.14 149 50 359. 454.29 242.89 56.318 54 1.476 55 7.343.27 307 12 804.61 61.46 lo.￿0 OD 1.334.00 928 47.321 09 503 59 67.381 14 Payrnent5 Slaft costs Less Furtough Stherne re￿IP1S eat, light, wdler Business rates Insurance Repairs & Renewals Housekeeping & Equipm￿1 Office Supplies cences and memberships Telephone& IT General expenses Art event expenses Capltal pr4ects Transferlo Community Café Grgnl Restr￿le￿ FUTh 30.404.32 6.719 08 4.111.70 300.16 444 27 31852 9.286.42 293.96 1.796 44 555 45 1.030.07 4.643.66 500.94 32.941.03 10.143.67 1.X6.60 561 08 1.13804 10.713.$9 869.19 1.616 80 539 01 1.447.YJ 4.665.61 8.811.78 138.42 47.105 25 74.653 60

South Oxford Community Association

Year ended 31 December 2020

Independent examiner’s report to the trustees of South Oxford Community Association

I report to the trustees on my examination of the accounts of the South Oxford Community Association (the Association) for the year ended 31 December 2020.

Responsibilities and basis of report

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Association as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: R Candy

Relevant professional qualification or membership of professional bodies: Chartered Accountant

Address: 9 Norreys Avenue, Oxford OX1 4ST

Date: 11 March 2021