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2023-03-31-accounts

Charity no: 304315

THAMESFIELD YOUTH ASSOCIATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

Contents
Trustees' Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 Page
1-3
4
5
6
7-11

THE THAMESFIELD YOUTH ASSOCIATION DISCLOSURE DETAILS FOR THE YEAR ENDED 31ST MARCH 2023

Charity no: 304315

TRUSTEES DURING THE PERIOD:

Mrs. G. DODDS

Mrs E. HODGKIN Mr. C. WILKINSON

TREASURER & SENIOR OFFICER:

Mr. J. PENNINGTON ACA

PRINCIPAL OFFICE OF CHARITY:

20 Nicholas Road Henley on Thames Oxfordshire RG9 1RB

correspondence address:

as above

BANK:

Lloyds TSB Henley on Thames Oxfordshire

INDEPENDENT EXAMINER:

Jonathan Lawrence-Archer Bruton Charles Chartered Accountants Greys Green Business Centre Rotherfield Greys Greys Green Henley-on-Thames RG9 4QG

INVESTMENT BROKER:

Redmayne Bentley Stock Brokers 43 Market Place Henley-on-Thames RG9 2AA

INVESTMENT POWERS:

The Charity's investments powers are in accordance with its statutory obligations.

Page 1

THE THAMESFIELD YOUTH ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023

The Trustees are pleased to present their report together with the financial statements of The Thamesfield Youth Association (Charity number: 304315) for the year ended 31st March 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Foundation’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

The Thamesfield Youth Association is a separate registered charity.

Objectives of the Charity

The objects of the Charity are to educate and assist people through their leisure time activities so as to develop their physical, mental and spiritual capacities that they may grow into full members of society and that their conditions of life may be improved and in furtherance of those objects to provide in or near the town of Henley-on-Thames a centre for meetings, lectures, classes and other forms of leisure time occupation with an emphasis on the development of young people and to do such other things as shall at all times be charitable in law.

Organisation

The Charity is governed by a Deed of Trust dated 1943. The Trustees of the Charity meet twice a year. The Trustees continue to exercise a duty of oversight through their ex officio membership as Custodian Trustees of their former branch, now the Eyot Centre, Charity no 1093261, which also meets quarterly. At these meetings the Trustees review policies and budgets in order to minimise the risk to Eyot.

Thamesfield is the Head Lessee of the land occupied under a lease from them to the Eyot Centre. That land is owned by Oxfordshire County Council. The Trustees of the Charity also own the freehold of the land occupied under a lease from them to the Henley Sea Cadets. These organisations are detailed below in the related parties section of the Trustees report.

On 1st October 2005 Nomad, became a separate registered Charity (charity number 1110274). On this date Thamesfield gifted assets with a value of £15,326 held on behalf of the Nomad branch to the new charity. The details of this organisation are set out in the related parties section of this report.

Public benefit statement

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

The Trustees believe the Charity benefits the public by the granting of grants to other youth charities that provide support and services to young people in Henley-on-Thames.

Charity reporting and accounting

Grant making policy

The charity is currently developing its application process for granting funds to support youth work undertaken in Henley. The Trustees will review any application that fulfils the charity's objectives, outlined above. Applications will be judged on their own merit and evaluated against the funds the charity has available to distribute in the period. As a guideline the charity intends to annually donate the equivalent of it's yield from investments in the year. Grants made in year are detailed in the notes to the accounts.

Investment performance

The charity continues to hold some investments in independently managed funds. These funds were accumulation units. The charity's main funds following the sale of the Youth Centre are held with an Investment Broker, with the intention to produce a reasonable rate of return (as defined by the markets at the time - currently deemed to be net 4-6%) and protect the capital invested.

The Trustees are aware that the market value for these investments will fluctate and might even be lower than cost. To mitigate this risk the Trustees are taking a mid to long term approach to investing with a time horizon of 5 to 10 years. They are also following the advice of their Investment Broker and maintaining some funds as cash to allow greater flexibility.

Page 2

Trustee selection and training

Trustees are selected by invitation of existing Trustees. The present Trustees have been serving for at least five years each. They are familiar with the working of the related parties (HYC, Eyot, Nomad and Henley Sea Cadets). They are satisfied that the Trustees, officers and management committee members of the related parties are selected for the skills that they can offer. The management committee and members are not employees.

Trustees' remuneration and expenses

No Trustee received remuneration or was reimbursed for expenses incurred.

Risk management

Risk management reviews are undertaken by the management teams when they meet and also at the meetings of the TYA Trustees. Management meetings are held as detailed above..

Volunteer help

Volunteer help has not been given value in the accounts as the value is not easily quantifiable and measurable. The Trustees are extremely grateful for the help given to the Charity and would like to thank all the volunteers for their efforts.

Related Parties

1) The Eyot Centre

The Eyot Centre is separate registered charity, (charity number 1093261), which was previously a branch of the Thamesfield Youth Association. The TYA released the funds raised by the club prior to it becoming a separate charity (£104,233) in the year ended 31st March 2007 . These were previously treated as restricted funds held specifically for the purpose of building a new boating centre for the youth of Henley.

The Thamesfield Youth Association own the leasehold of the land on which the centre is located. No rent was as charged to the Eyot Centre for the period ended the 31st March 2023. Part of the site is owned freehold by TYA and is rented to the Henley Sea Scouts for a peppercorn rent of £2 per annum. The leasehold land is leased from OCC.

2) Nomad

On 1st October 2006 Nomad, became a separate registered Charity (charity number 1110274). On this date Thamesfield gifted assets with a value of £15,326 held on behalf of the Nomad branch to the new charity.

Public Liability Insurance

Page 3

The Trustees are indemnified by the public liability policy. Details of the premiums paid during the year are shown below.

Public Liability Insurance £246

Reserves policy

The TYA's reserves policy was changed after the sale of the Youth Centre. The policy is that TYA (incorporating HYC as they are now effectively one and the same) should adhere to the Charity Commissioner guidelines and preserve the capital whilst also generating this income that will be spent on helping provide youth work within the Henley area.

Review of Activities and Future Developments

1) Henley Youth Centre

The Centre was sold on the 31st July 2015. The net proceeds after sales costs were £1,679,624. The Trustees invested these funds with Redmayne Bentley, a Henley based stock broker. The intention is to spend the yield on youth projects that provide support and encouragement for young people in Henley. They will do this by making grants to other local charities or projects run in Henley for the benefit of the town. The Trustees feel that this will allow the charity to be a net contributor to the community rather than a competing for funds from the community.

In the year the Trustees made grants of: £74000 (2022: £79350)

Going concern basis

The Trustees feel that the going concern basis to still be appropriate despite the Centre being sold in July 2015. They continue to believe this is the best way to fulfil its mandate and provide support and encouragement for young people in Henley, by being a net contributor to the community rather than a competing for funds from the community.

The Trustees selected Henley based, Redmayne Bentley as their investment brokers.

The HYC and TYA accounts are now merged together.

Trustees responsibilities in relation to the Financial Statements.

The Trustees are required to prepare financial statements which give a true and fair view of the state of affairs of the charity at the end of the financial year and of its surplus or deficit for the year. In doing so the Trustees are required to:

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Centre. The Trustees are also responsible for the prevention and detection of fraud and other irregularities.

Independent Examiner

The Trustees have appointed Bruton Charles, Chartered Accountants with Jonathan Lawrence-Archer from Bruton Charles to act as Independent Examiner.

Signed on behalf of the Trustees:

Clive Wilkinson

Trustee

Date: 19 January 2024

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THAMESFIELD YOUTH ASSOCIATION

I report to the trustees on my examination of the accounts of the Thamesfield Youth Association (the Trust) for the year ended 31[st] March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1)accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2)the accounts do not accord with those records; or

(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

(4) the accounts have not been prepared in accordance with the methods and principles of the Statement ofRecommended Practice for accounting and reporting bycharities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J C R Lawrence-Archer ICAEW

Bruton Charles – Chartered Accountants

The Coach House, Greys Green Business Centre Henley-on-Thames Oxfordshire, RG9 4QG

Date: 19 January 2024

THE THAMESFIELD YOUTH ASSOCIATION BALANCE SHEET AS AT 31ST MARCH 2023

Page 5

INVESTMENTS
FIXED ASSETS
CURRENT ASSETS
Debtors
Cash at bank and in hand
Total current assets
CURRENT LIABILITIES
TOTAL NET CURRENT ASSETS
TOTAL NET ASSETS
REPRESENTED BY:
INCOME & EXPENDITURE RESERVE
REVALUATION RESERVE		 Notes
14
15
16
17
18		 Unrestricted

These Financial Statements on pages 5 to 11 were approved by the Trustees and signed on their behalf by:

Clive Wilkinson Trustee Date: 19 January 2024

THAMESFIELD YOUTH ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME & EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31ST MARCH 2023

Page 6

INCOMING RESOURCES
Voluntary income
Incoming Resources from operating activies
in furtherance of the charity's activities
Incoming Resources from other activies
for generating funds
Investment income
Total Incoming Resources
RESOURCES EXPENDED
Charitable Expenditure:
Costs of activities in furtherance of the Charity's
objectives
Governance costs
Costs of Management and Administration of
Charity
Total Resources Expended
NET INCOMING RESOURCES BEFORE TRANSFERS
TRANSFER BETWEEN FUNDS
NET INCOMING RESOURCES BEFORE
DISCONTINUATION OF BRANCH ACTIVITY
DISCONTINUATION OF BRANCH ACTIVITY
NET MOVEMENT IN FUNDS
TOTAL FUNDS AS AT 1ST APRIL 2022
GAINS AND LOSSES ON REVALUATIONS OF
INVESTMENT ASSETS
TOTAL FUNDS AS AT 31ST MARCH 2023		 Notes
2
3
4
5
6
7
8
12
13
18		 HYC/TYA
Total
120
120
0
0
2
2
66,707
66,707
66,829
66,829
74,000
74,000
1,020
1,020
6,180
6,180
81,200
81,200
(14,371)
(14,371)
0
0
(14,371)
(14,371)
0
0
(14,371)
(14,371)
1,739,041
1,739,041
(214,487)
(214,487)
1,510,183
1,510,183
TOTAL UNRESTRICTED &
TOTAL FUNDS		 TOTAL FUNDS
YEAR ENDED
31ST MARCH
2022
120
0
2
44,799
44,921
79,350
1,020
13,198
93,568
(48,647)
0
(48,647)
0
(48,647)
1,735,191
52,497
1,739,041

THAMESFIELD YOUTH ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

Page 7

1) Accounting Policies

The accounts have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to accounting policies since last year.

No changes have been made to accounts for previous years.

Incoming resources

Recognition of incoming resources are included in the Statement of Financial Activities (SOFA) when: i) the charity becomes entitled to the resources (accruals basis)

ii) the trustees are virtually certain they will receive the resources; and iii) the monetary value can be measured with sufficient reliably.

Incoming resources with related expenditure are reported gross in the SOFA (related income and expenditure are shown separately as income and costs).

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts are included in the SOFA at the same time as the gift to which they relate.

Income and performance related grants are only included in the SOFA once the related goods or services have been delivered.

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated services and facilities are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help received is not attributed a value or included in the accounts, but is described in the Trustees' annual report.

Investment income is included in the accounts when received.

Investment gains and losses include any gain or loss on the sale of an investment or the revaluing of an investment to market value at the end of the year. Expenditure & liabilities Liability recognition occurs in the accounts as soon as there is a legal or constructive obligation committing the charity to pay out reserves.

Governance costs include the costs of the preparation and examination of statutory accounts, Trustees' meetings and the cost of any legal advice to Trustees on governance or constitutional matters.

Grants with performance conditions are only recognised in the SOFA once the recipient of the grant has provided the specified service or output that was outlined when the grant was awarded by the charity to them.

Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

Support costs include central functions and have been allocated to the activity cost categories on a basis consistent with the use of the resources.

Assets

Tangible fixed assets for use by the charity include two buildings. These buildings are the Henley Youth Centre and the Eyot Boat Centre, neither of these buildings have been recognised in the accounts.

i) The Henley Youth Centre building has not been recognised in these accounts as the building was given to TYA by Oxfordshire County Council (OCC) in exchange for the Thamesfield Building in 1963. The value was recognised in the accounts when the building was sold in July 2015.

Investments are valued at market value .

Page 8

THAMESFIELD YOUTH ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

2
3
4
**5 **		 Voluntary income
Other Donations
Incoming Resources from operating activies
in furtherance of the Charity's activities
Sundry receipts
Incoming Resources from other activies
for generating funds
Lettings
Sea Scouts rent
Car park receipts
Investment income
Dividend income
Gain/(Loss) on Disposal of Investments
Interest
Total Incoming Resources		 HYC/TYA
Total
120
120
120
120
0
0
0
0
0
0
2
2
0
0
2
2
58,155
58,155
8,542
8,542
10
10
66,707
66,707
66,829
66,829
TOTAL
UNRESTRICTED &
TOTAL FUNDS		 TOTAL FUNDS
2022
120
120
0
0
0
2
0
2
49,574
(4,776)
0
44,799
44,921

THAMESFIELD YOUTH ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

Page 9

**6 ** HYC/TYA
Total
Costs of activities in furtherance of the Charity's objectives
Donations
74,000
74,000
Construction of Skatepark
0
0
Surveys
0
0
74,000
74,000
TOTAL
UNRESTRICTED &
TOTAL FUNDS		 TOTAL FUNDS
2022
79,350
0
0
79,350

Donations
Construction of Skatepark
Surveys

Donations/Grants made

The charity is currently developing its application process for granting funds to support youth work undertaken in Henley. The grants made in the year were considered by the Trustees, based on their merits and included:

Donations
Eyot Centre
Individual
NOMAD
Chiltern Centre
Greener Henley
Henley Music School
Camp Mohawk
Henley Youth Festival
Stoke Row School
Riverside Counselling
Badgemore School
Henley Partnership of Schools
Governance costs
Independent Examination Fee		 HYC/TYA
Total
0
0
1,500
1,500
34,500
34,500
5,000
5,000
500
500
5,000
5,000
4,000
4,000
2,500
2,500
0
0
15,000
15,000
6,000
6,000
0
0
74,000
74,000
1,020
1,020		 2022
24,000
(1,000)
33,500
5,000
0
0
2,500
0
6,000
6,000
3,350
79,350
1,020

7 Governance costs

There were no governance costs for TYA or HYC incurred in the period. Trustees' meetings are held either at the HYC or the house of the TYA Chairman. The HYC and TYA accounts were prepared by the Treasurer for no fee. The Examination was undertaken for a fee of £1,250.

8 Costs of Management and Administration of Charity

Printing, Postage & Stationery
Legal fees
Storage
Insurance
Broker's fees
Sundry
Total Resources Expended		 0
0
20
20
546
546
246
246
5,368
5,368
0
0
6,180
6,180
81,200
81,200		 0
20
234
246
12,698
0
13,198
93,568

9 Trustees' remuneration and expenses

No Trustee received remunertaion or was reimbursed for expenses incurred.

10 Independent Examiner

The Independent Examiner received a fee of £1,020 (2022: £1,020).

11 Paid staff

The Charity has no paid employees.

Page 10

THAMESFIELD YOUTH ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

**12 ** Transfer between funds in the year HYC/TYA
Total
0
0
TOTAL UNRESTRICTED &
TOTAL FUNDS		 TOTAL FUNDS
2022
0

There were no transfers in the year.

13 Discontinuation of Branch Activity

On 1st October 2005 Nomad, became a separate registered Charity (charity number 1110274). On this date Thamesfield gifted assets with a value of £15,326 held on behalf of the Nomad branch to the new charity. The details of this organisation are set out in the related parties section of this report.

14 Investments

The investments made by TYA have been valued at market value.

Market Value at 1st April 2022
Disposals - cost
Disposals - Market Value
Additions
Revaluation (loss)/gain on invested Centre Proceeds
Revaluation (loss)/gain
Market value at 31st March 2023
Cost		 HYC/TYA
Total
1,729,046
1,729,046
(275,163)
(275,163)
(114,718)
(114,718)
177,194
177,194
(99,769)
(99,769)
0
0
1,416,590
1,416,590
1,675,175
1,513,467
1,513,467		 2022
1,613,478
(243,784)
(67,648)
306,855
120,145
0
1,729,046
1,610,797

The Centre proceeds have been invested with independent brokers Redmayne Bentley based in Henley on Thames.

15
16
**17 **		 Debtors
Eyot Loan
Prepayments
As at 31st March 2023
Cash at Bank and in Hand
As at 31st March 2023
Creditors falling due within one year
PAYE & NI
Deferred Income & accruals
Staff costs accruals		 HYC
Total
0
0
0
0
0
0
HYC
Total
95,633
95,633
HYC
Total
0
0
2,040
2,040
0
0
2,040
2,040		 2022
0
0
0
2022
12,035
2022
0
2,040
0
2,040

Page 11

THAMESFIELD YOUTH ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023

18
i)
ii)		 Reserves
INCOME & EXPENDITURE
TOTAL FUNDS AS AT 1ST APRIL 2022
SURPLUS/(DEFICIT) IN YEAR
TRANSFER BETWEEN FUNDS
DISCONTINUATION OF BRANCH ACTIVITIES
TOTAL FUNDS AS AT 31ST MARCH 2023
REVALUATION RESERVE
TOTAL FUNDS AS AT 1ST APRIL 2022
GAINS AND LOSSES ON REVALUATIONS AND
DISPOSALS OF INVESTMENT ASSETS
TOTAL FUNDS AS AT 31ST MARCH 2023		 HYC/TYA
Total
1,595,701
1,595,701
(14,371)
(14,371)
0
0
0
0
1,581,330
1,581,330
143,340
143,340
(214,487)
(214,487)
(71,147)
(71,147)
TOTAL UNRESTRICTED &
TOTAL FUNDS		 TOTAL FUNDS
2022
1,644,348
(48,647)
0
0
1,595,701
90,843
52,497
143,340
Classificaton of Net Assets
Investments
Fixed Assets
Current Assets
Current Liabilities
Total Net Assets		 HYC/TYA
Total
1,416,590
1,416,590
0
0
95,633
95,633
(2,040)
(2,040)
1,510,183
1,510,183
TOTAL UNRESTRICTED &
TOTAL FUNDS

iii) Classificaton of Net Assets

19 Related Parties

(i) The Eyot Centre

The Eyot Centre is separate registered charity, (charity number 1093261), which was previously a branch of the Thamesfield Youth Association. The TYA released the funds raised by the club prior to it becoming a separate charity (£104,233) in the year ended 31st March 2007 . These were previously treated as restricted funds held specifically for the purpose of building a new boating centre for the youth of Henley.

The Thamesfield Youth Association own the leasehold of the land on which the centre is located. No rent was charged to the Eyot Centre for the period ended the 31st March 2023. Part of the site is owned freehold by TYA and is rented to the Henley Sea Scouts for a peppercorn rent of £2 per annum. The leasehold land is leased from OCC.

It also made no other grants to the Eyot Centre in the year (2022: £24,000).

The Trustees of TYA are Custodian Trustees of the Eyot Centre.

(ii) Nomad

On 1st October 2005 Nomad, became a separate registered Charity (charity number 1110274). On this date Thamesfield gifted assets with a value of £15,326 held on behalf of the Nomad branch to the new charity.

20 Received Gifts in Kind

The TYA and its branches have received numerous gifts in kind from the community the value of which is impossible to quantify.

**21 ** Public Liability Insurance
2023
TYA/Henley Youth Centre
246		 2022
246