## **Trustees’ Annual Report for the period**
## **From 1 Apr 2023 To 31 Mar 24**
## **Charity name: Henley-on-Thames Unit of the Sea Cadet Corps**
## **Charity registration number: 304314**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To help young people develop the skills and
confidence they need to succeed in
adulthood. The Sea Cadets' mission is to
inspire young people to achieve their
potential through nautical adventure and
challenge.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provide a variety of activities,
including boating, sailing, and other
adventures. These activities help young
people develop life skills, such as teamwork,
discipline, and citizenship.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of Henley-on-Thames Sea
Cadets have full regard to the guidance
issued by the Charity Commission on public
benefit.|
## **Achievements and Performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This report covers the period March 2023 to
April 2024 and the sense we have is that
over this time we have experienced a real
return to a pre-COVID environment.
Nowhere more has this been felt than with
the amazing people, always the_most_
important factor, who make Henley Sea
Cadets what it is. After the COVID years of
“entrenchment” we have seen some
significant changes in personnel across the
board; since the Last AGM on the Staff side
we have welcomed a new OiC and a new
detachment Commander who have brought
much needed stability and experience to
their roles.
We have also seen a significant turnover of
Committee members since the last AGM,
our longstanding Chairman, stepped down…
and then quickly stepped up to become our|
|---|---|---|
President, replacing another longstanding stalwart of Henley Sea Cadets. The Management Committee was also delighted to have a new Trustee join as a member of the Committee. As Trustees we want to formally thank all those who continue to give their time, voluntarily, to support the Cadets, particular mention must go to all the Staff who work tirelessly, come rain or shine; it is a real pleasure and honour to work alongside them. Overcoming the challenges of flooding (yet again), raising funds, particularly at the Henley Festival, would not be possible without their dedication. Turning to the management of the Unit, we have been lucky to be able to focus on how we manage the unit, and importantly how we look to the _future_ and what we can do better. To that end, and as agreed by the Management Committee, we have adopted a 5 Year Strategy that will guide all that we do and will ensure that we have a headmark for development and improvement. This 5 Year Strategy covers 6 key areas that we feel are vital for the health of Henley Sea Cadets. Firstly, ENGAGEMENT; we are a community of Cadets, Parents, Staff and Trustees and we need to be better and engaging (communicating) with each other. We also need to have a greater focus on how we engage with the wider local community – who support us in so many ways. Secondly, GROWTH; In the last year we have grown Cadet numbers, especially the Royal Marine Contingent but we can do more; deepening the skills in the Committee by adding new members (ideally from the parent cohort) is one area of focus. Then comes FACILITIES – we all agree that the Unit is looking very tired – we have perhaps got to the point where continued repairs is not the most economical strategy and that we should now be looking at a broader programme of re-building. Critical areas to be addressed are the Parade Ground, Roof of the Main building and new Heads & Bathrooms. Of note a recent Asbestos Survey (by a specialist Asbestos Contractor) reported that whilst the main roof is ACM it is deemed Low Risk if managed properly. The fourth pillar of the strategy is EXPERIENCE which is focused on improving what we can offer all the Cadets, be that better equipment, more courses and camps or just more fun and opportunities. Most of the initiatives mentioned will, of course, require money and whilst the period
has seen continued successful fundraising, including the excellent New Orleans Cruise in July 23, we will need to pursue a much more ambitious programme if we are to build a “war chest” to complete any substantial rebuilding. As such FUNDRAISING is the fifth pillar of the strategy. Finally, all I have spoken about can only be achieved through effective GOVERNANCE – and this element of the strategy will focus on how the Committee more efficiently manages the Unit. As an example, we have designated two committee members to lead on each of the Strategy areas so that they can take forward the work and report back to the committee on a routine basis.
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We ended FY23/24 in a healthy financial
position, largely due to excellent fundraising
efforts by our volunteers and careful
expenditure.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A new policy was adopted by the
Management Committee whereby the
Charity will maintain a reserve to cover any
essential facilities maintenance costs|
|Amount of reserves held|Para 1.22|£10,000|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||A single trust, made up of volunteers, who
oversee and guide the unit’s charity activity.|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Various documents issued by the Marine
Society and Sea Cadets Council (our parent
body)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|IAW with the MSSC Standard Constitution
(2017 edition) as adopted by Henley Sea
Cadets.|
## **Reference and Administrative details**
|Charity name|Henley-on-Thames Unit of the Sea Cadet Corps|
|---|---|
|Other name the charity uses|Henley Sea Cadets/TS GUARDIAN|
|Registered charity number|304314|
|Charity’s principal address|Henley Sea Cadets
TS GUARDIAN
Wargrave Road
Henley-on-Thames
RG9 3JD|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||A Stacey|Chairman||Management Committee|
||P Preston|Treasurer||Management Committee|
||J Tayler|Secretary||Management Committee|
||I Morris|||Management Committee|
||S McIver|||Management Committee|
||K Wood|||Management Committee|
||D Collis|||Management Committee|
||A Bollon|||Management Committee|
||N Bollon|||Management Committee|
||F Jennings|Jan-Mar 24||Management Committee|
||P Fletcher|Apr 23 – Jan 24||Management Committee|
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
|THE SEA CADETS|THE SEA CADETS||Form|
|---|---|---|---|
|ANNUAL STATEMENT OFACCOUNT* FORTHE UNIT|||SCCA3 (R&P)|
|RECEIPTS & PAYMENTSACCOUNT for year ended 31 March 2024|||Apr-19|
|(“Units in Scotland: This Statement’s form and content and|its scrutiny are governed by Regulations — SS! 2006/218)|||
|Copy to be uploaded onto Westminster and Volunteer & Business Support Manager atArea Office||to be notified by|1 November|
|Unit
T. S. Guardian
Name:|Charity No:|304314||
|Fund-name/purpose (if not held forthe Unit's general purposes):-||THIS|LAST|
|a|[CNotes|YEAR
dC|YEAR
£|
|REVENUE RECEIPTS —||||
|ANNUALFUND/DIRECTGRANT-
(restricted)
OTHERGRANTS-
(unrestricted)
SCAVA (Sea CadetVictualling Allowance)
CADETCONTRIBUTIONS
OTHERDONATIONS /LEGACIES
FUNDRAISING &SPECIAL EVENTSPROCEEDS|-si322.01
£614.00
TT
£0.00
£950.00
t”~t~—s—iSCiésCT:*Ci'*é#E
3:14.00
£0.00
|
tsi‘COCOCOW«CO #£4,963.00 | £2,065.00
2
ts——CCisSC:SC§¥d€?2.727.73 | £1,617.83
COitS~CC#d £17,568.17 | £11,942.80|||
|OTHER CHARITABLE ACTIVITIES:||||
|COMPETITION RECEIPTS
COURSE FEES|Ce|£0.00
£0.00|£0.00
£0.00|
|SUNDRYSALES RECEIPTS
BANKDEPOSITINTEREST
PROPERTY RENTS (includes anyoccasional
OTHERREVENUE RECEIPTS|i
T
£0.00
rrC~—~—tSCSSCsé£8610.37
—~ts——CSCS=sC§¥é32,000.00 |
Co
£0.00||£0.00
£100.21
£2,525.00
£0.00|
|TOTALREVENUE RECEIPTS|A|£29,505.28 | £19,814.84||
|NON-REVENUE RECEIPTS -—||||
|PROCEEDS FROMSALESOFOTHER FIXEDASSETS[|ss
t—‘—sSCsz|£94.99|£0.00|
|TOTAL NON-REVENUE RECEIPTS|B|£94.99|£0.00|
|Attach that Fund’s similarAccount ofReceipts as pageAC1A, and so on)||||
|TOTALRECEIPTS = A+B|Cc|£29,600.27 | £19,814.84||
|Reconciliation:-||||
|NET CHANGE FOR YEAR IN CASH/BANK BALANCE:-||||
|- REVENUE ITEMS (=A- D from pageAC2)|G|£9,114.12|£931.07|
|-NON-REVENUE ITEMS (= B- E from pageAC2)|H|£8.02|-£146.92|
|-COMBINED (=G+H)||£9,122.14|£784.15|
|CASH/BANK BALANCE FROM LASTYEAR-END||£25,644.87 | £23,987.02||
|CASH/BANKBALANCEATTHISYEAR-END|2024|£34,767.01 | £25,644.87||
|v1|||AC1|
|THE SEA CADETS|Form|
|---|---|
|ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT|SCC A3 (R&P)|
|RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024|Apr-19|
|(“Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations - SS! 2006/218)||
|Copy to be uploaded onto Westminster and Volunteer
& Business Support Manager at Area Office to be notified by|1 November|
|Unit
T. S. Guardian
Charity No:
304314
Name:||
|Fund-name/purpose (if not held for the Unit’s general purposes):-
THIS
ee
YEAR |
2|LAST
YEAR
£|
|REVENUE PAYMENTS -||
|DIRECT CHARITABLE ACTIVITY COSTS:||
|FUNDRAISING &SPECIAL EVENTS COSTS
ccOES
COMPETITION COSTS
(ee
£0.00
FUEL &TRAVEL COSTS
(C—O
SséE100.00
CATERING COSTS
|ts
C—SSSC#E'1,858.43 |
TRAINING COURSESCOSTS
i
t”t——i‘CCN(CN«COC#NS48.00
ARTICLES PURCHASED FOR RESALE
tst—iCi‘CC*C#N80.45|£0.00
£0.00
£0.00
£1,400.00
£175.00
£59.60|
|OVERHEAD COSTS FOR:||
|RENT
/ COUNCIL TAX
EEE
HEAT, LIGHT&WATER
-t*”t~—isSCi‘CSCNC#BG
599.92 |
TELEPHONE & BROADBAND
tC
CéE09.68|£218.00
£2,525.46
£578.18|
|OFFICE SUPPLIES, POSTAGE & PRINTING
|.
sé8401.27|£122.35|
|MAINTENANCE COSTS FOR:||
|BUILDINGS & ESTATE
( .
.—CSsSC#E3,236.23 | £10,307.66
BOATS
ft —s—sSssSSCié47.38 | £1,199.83
VEHICLES
-
£0.00
£339.00
OTHERMISCEQUIPMENT
|.
CCiss—~s—SCSSC#E1,260.33
£347.39
INSURANCE COSTS
-CS—™—sSSSCE1,793.70 | £1,530.80
BANK INTEREST &CHARGES
ti—“‘“‘_OCOCCCCENIG9O
£80.50||
|CHARITY GOVERNANCE COSTS:||
|FORACCOUNTS/AUDITORINDEPENDENTEXAMINATION[ssi‘:;~™SCS*@d
£0.00
£0.00
FOROTHERPROFESSIONAL FEES
|.
.tt~—~—“‘COCNCCOC#E‘100.00
£0.00
FORLEGALADVICE (for constitution ortrustees) LU
£0.00
£0.00
OTHERREVENUE COSTS
Ci=*?
£50.00
£0.00
TOTALREVENUE PAYMENTS
D
£20,391.16 | £18,883.77||
|NON-REVENUE PAYMENTS —||
|ASSETS
ee
EEE||
|TOTAL NON-REVENUE
E
£86.97|£146.92|
|TOTALPAYMENTS (=D+E)
F
£20,478.13 | £19,030.69||
|(“Attach that Fund’s similar Account ofPayments as page AC2A, and so on)||
|v1|AC2|
**----- Start of picture text -----**
THE SEA CADETS Form
ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT SCC A3 (R&P)
RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Apr-19
(*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations — SS! 2006/218)
Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November
Unit 1.8. Guardian Charity No: 304314
Name:
Name THIS LAST
In E&W: STATEMENT OF ASSETS & of Fund YEAR YEAR
(English/Welsh Units: No valuations/costs or £ £
ASSETS:
CASH/BANK BALANCE(S) AT YEAR-END (from page AC‘) £34,767.01 £25,644.87
BANK DEPOSITS (if any) not included above oc lc
LOANS RECOVERABLE a
OTHER DEBTS (total recoverable — exclude any “accruals”)
*STOCKS OF ITEMS FOR RESALE (total cost) oO
INVESTMENTS (present value of securities &c) is
INVESTMENTS (ditto — belonging to a Restricted Fund, if -
*OTHER FIXED ASSETS:
- LAND & BUILDINGS | Feg6 210.00
- BOATS ro| £22, 000.00
- VEHICLES Lr
- COMPUTERS & OTHER EQUIPMENT (oOo £600.00
*For all these items (including any gifts at estimated value when given) state £357,517.01| £349, 722.50
their total present value here if lower than as above
LIABILITIES
LOANS REPAYABLE ee ae
OTHER CREDITORS (total payable — exclude any “accruals”) |
CONTINGENT LIABILITIES (estimated total amount) 2 ea
[Scottish] ACCOUNTS NOTES* (if not within Annual Report) [Amounts] _ Particulars
For any separate Receipts & Payments Account included Give page no(s).
in this Statement of Account: the nature and purpose of OF Say'Ifnone
each Fund accounted for and the legal restrictions on its
Total number and amount of any grants paid to (i) [ 1
individuals and (ii) institutions, analysed by type of activity
Amount of trustee remuneration (inc. to connected (or say if none) [ 1 Authority
persons) paid and the legal authority for it :
Amount of any trustee expenses reimbursed and for how (or sayifnone) | For how many:
many trustees [ ]
Amount and nature of any other trustee-transactions |Nature:
(including with connected persons, stating the [ }
together with any amount owing at the year-end (say if
Any further information that ‘may reasonably assist’ a Give page no(s). - of Say if none
reader's understanding
(“Show details on an extra attached
Signed as authorised by the Unit's Management Committee - Datel =
bobs bee nee dee bee bee eb ee dee tee tee tbe dee tetis Gheee tet tttsitttttettstettttstteeeeeeeeeeJUnit Treasurer
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Note: The statutory audit or independent examination report on this Statement of Account must be attached.
dj AC3
**----- End of picture text -----**
: HENLEY SEA CADETS
Independent examiner’s report to the trustees
For the year ended 31°t March 2024
I report to the trustees on my examination of the accounts of the Henley Sea Cadets (the Unit) for the year ended 315 March 2024.
## Responsibilities and basis of report
As the charity trustees of the Unit you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Unit accounts carried out under section 145 of the 2022 Act and carrying out under examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the Unit as required by section 130 of the Act; or
(2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Date: 23 (s{r2
R.L. Cloake Chartered Certified Accountant Till + Cloake, 70 South Street, Lancing, West Sussex BN15 8AJ