JOHN HODGES, TRUST FOR HARPSDEN HALL
TRUSTEES, ANNUAL REPORT
ND
YEAR ENDED 2 NOVEMBER 2023
The Harpsden Hall Tiust was established in 1909 ljy Deed of Gift from John Hodges and is registered as a
charity No. 304312. With effect from 18 August 2005 the charity was renamed the John Hodges, Trust for
Harpsden Hall and is governed by a Scheme established by the Charity Commissioners which modified the
original Deed of Gift.
The main address for contact is..
Mrs Glynis Young Imanagerl
The Studio
Harpsden Village Hall
Harpsden
Henley-on-Thames
Oxfordshire RG9 4HH
During the year the Trustee5, who were also managers of the Trust, were as follows:
Mr Rod Birkett Ichairman from 2. November 20221
Mr Richard Wilson
Mr Matthew Davis
Mrs lackle Harris (resigned 29 October 20231
Mr Michael Heinrich Ifrom 14 August 20231
Mr leroen Huysin63
Mrs Katherine Ree5
Mr Clive Rose
Ms Catherine Rubinstein Ifrom 30 April 20231
Rev'd Robert Thewsey
The ex-officio Trustees were:
Rev'd Robert Thewsey
The nominated Trustees were..
Mr Rod Birkett IAFC Henley)
Ms Catherine Rubinstein IHarpsden Parish Council)
Rev'd Aobert Thewsey (Parochial Church Counclll
Mr Clive Rose (Harpsden Cricket Clubl
The elected Trustees were:
Mr Matthew Davi5
Mrs Jackie Harris luntll 29 October 20231
Mrs Katherine Rees
Mr Richard Wilson
The co-opted Trustees were..
Mr Jeroen Huysinga
Mr Michael Heinrich Ifrom 14, August 20231

John Hodge5' TriJ5t for Harpsden Hall
Trustees. Annual Report
Year Ended 2. November 2023
OBJECTS OFTHE CHARITY
l. The objects of the charityi as amended by the Scheme of 28 july 2020, are:
IA) in the interests of social welfare, to improve the life of the inhabitants of the area of benefit but not
"exclusivelyi the poorer inhabitants, by..
lil the provision and maintenance of a hall for use by the inhabitants for..
lal meetings, lectures and classes, and other forms of recreatlon, education, and lelsure -time occupation,.
and
Ibl a Sunday School for instruction in the Christian falth or reliBiou5 servi￿$ on Sundays, Ascension Day.
Christmas Day, and Good Friday but on no other day.
lill the provision and maintenance of playing fields for use by the Inhabitants.
IBI the relief of financial hardship, either generdlly or indSvldually, of people Ilvlng In the parish by making
grant5 of money for providing or paying for items, service5, or facilities, and the relief of the sick-poor living
in the parish and its surrounding neighbourhood either generally or individually through the provision of
grant5, goods, or servlces.
2. The Committee of Trustees may determine that any part of the land is not currently required for use of
the objects of the charity and may let it under the power contained in clause 5 of the Scheme. Subject to
that, the land must be retained for use of the objects of the Charity.
SERVING THE COMMUNITY
Harpsden Village Hall continued to play a plvotal role at the heart of the local community. Bookings at the
Hall by regular and ad-hoc users are now comfortably above pre-pandemic levels. It was used for a wide
range of activities Involving young and old alike, with Harpsden Pre-school remaining a core hall user, with
thelr 2- to 4-year-olds enjoying the benefits of a spacious room and an enviable outdoor area, enhanced by
rd
regular Forest School sessions. Other young users of the Hall Included I, and 3 Henley Brownies, Little
Klckers, the Berkshire and Henley School of Dance and a Friday morning toddler Pop Up and Play session.
Adult users included.the Henley Players, the Wl and yoga and meditation clas5e5. Events were held at the
Hall and included the 'Harp5den HDO Ha,
a celebration of local talent in the form of a mini-festlvallfete.
The Hall also continued to be a popular venue for both adults, and children's parties and weddings are
becoming a regular feature, particularly during the summer months. The old snooker room has been
updated and the Pre-school, having decorated the room, Currently have exclusive use of it.
The three Playing Fields remaln actively used by lotra1 Inhabitants, Harpsden Cricket Club, AFC Henley, and
Henley Golf Club. Harpsden Cricket Club www.har
sdencricketclub.co.uk runs two Saturday league sides,
the flrst team playing in the Thames Valley League and the second team in the first division of the Morrant
Chiltern5 League. The Club also plays some friendly matches on Sunday5. The Trust is particularly delighted
that the Club'5 Junlors, programme for local children continue5 to expand. In 2023 Harpsden Cricket Club
fielded league teams at U15, U13 and Ull levels, whilst also having their first mlxed gender team. Tralnlng
sessions for the junlors are held on Friday evenings. Many of these juniors are from the Harpsden Parish and
just outside. Harpsden Cricl(et CILJb is also very active in facilitating the extensive usage of the facilities by
otherjunior5 such as Henley Cricket Club juniors, St Mary's School whilst a150 hosting several County lunlors
and Henley Ladies games. The Club continues to irnprove the facllltles, with the Trust's support with the

John Hodges, Trustfor Harpsden Hall
Trustee5' Annual Report
Year Ended 2 November 2023
new changing room block now fully open and two first-cla55 standard cricket nets. The major project slnce
the Trust's year end has been to reconfigure and redecorate the old pavS1ion and, as at the time of writin&
looks as though it will prove to be a very valuable asset before, during and after cricket games at the ground.
This was funded through donations.
AFC Henley www.afchenle
.com continues to thrive and was voted Oxfordshire FA Grassroots Club of the
Year in 202112. The Club arranges football for over 400 girls and boys aged 4 to 18 at several dlfferent
ground5, including Harpsden, and is now flelding 30 teams from U8 to U18 in various local football leagues.
This is an increase from 22 teams just five year5 ago. The pitch and facilities are available to lo￿1 residents
in the off-season and, on request, In season, when the Club Is not using them.
The football field, the cricket field an(J the field beside the Village Hall are all excellent facilitie5 and are
enabling the kind of activities we believe John Hodges would have wanted- he was a big supporter of both
organised team sports and general recreatlon. We thank everyone who enjoys the fields for helping us keep
them in a high-qualSty condition.
Henley Golf Club www.henle
olfclub,corH and the Trust continue to work well together, with the Golf Club
undertaking malntenance work on the cricket and football grounds in partlal exchange for renting parking at
the cricket ground. The working relationship between the Trust and Golf Club contSnues to be very stron&
and the Trust is grateful to the Golf Club's Chairman, Manager and Course Manager and his team of
greenkeepers for all their efFort5 in Continuing to strengthen this mutually beneflcial relationship.
.The Trust can be extremely proud of both the cricket and football grounds with the Golf Club's
Ereenkeepers,, and the tenants, (Harpsden Crlcket CILÈb and AFC Henley) efforts being very favourably
recognlsed by opposing teams.
The Trust has heightened its focus on the relief of financial hardship by increasing its donations to the local
community by over 20% to £23.669. Many of the donations made in previous years have been repeated.
These include a local charity which provides Christmas hampers in the surrounding area,. the Rosemary Club,
which provldes activities for the elderly,. a local resident whose daughter has special educational needs,. the
Henley Players, to support their drama activities,. the Harpsden Cricket Club, to support their successful
initiatives to involve juniors, the upkeep of St Margaret's Churth Cemetery and the local branch of the
Citizens Advice Bureau.
In addition to these, the Trust has supported Shlplake Primary School, the d'.two communlty centre in Henley
and the Regatta for the Disabled, whilst also contributing to a jubilee bench that has ljeen sited at the
Harpsden football ground. Most significant, however, in term5 of scale, is the grant given to the Harp5den
Pre-school.
We Intend to continue bullding this activity and would welcome suggestions of other Good Causes that the
Trust could consider.
STRATEGIC MAThERS
The major strateEiC drive over the past few years has been to repair, improve and invest in the Trusvs
infrastructure both to consolidate the Trust's financial position and to support its charitable artivities. Glven
the age of some of the Trust's buildings, that work Is ongoing.

John Hodges, Trust for Harpsden Hall
TTUStees' Annual Report
Year Ended ?' November 2023
OPERATIONAL MATTERS
The committee stnjcture around which the Trust operates, and which enables the main Board of Trustees to
focus on more strategic matters. The Trustees on the committees are currently as follows (the chairs of the
committees are highlighted in boldl-
Finance & Investment..
Good Causes..
CommunitylCommunication/Sustalnabllitv'.
Infrastructure and Health & Safetv..
Lettings..
Personnel-
Sports (Cricket, Football & Golfl:
TreeslHedges-
Richard Wilson. Jeroen Huysinga, Rod Birkett
Jeroen Huysinga, Robert Thewsey
Katherine Rees, Catherine Rubinstein, Michael Heinrlch
Cllve Rose
Matthew Davis
Mlchael Heinrich. Rod Birketl, Robert Thewsev
Rod Birkett
Rod Birkett
Each committee has clearly defined terms of reference, covering the area5 of responsibllity and the extent of
decislon-making. These commlttees report to the Trustees at each of the quarterly meetings.
Specific mention should be made of our caretaker, Luke Hooker. Luke resigned from his role as Manager of
the Trust before the year end and left In early January 2024. After a thorough recrultment process, Alan and
Glynis Young were recrulted as Joint Managers of the Trust. Alan and Glynis have come down to Harpsden
from Barnsley to be nearer to family. The Trust is very grateful to Luke for everything he has done for the
Trust. and we wish him well for the future. Given his intimate knowledge of the buildings, we are sure he
will continue to do some work lor the Trust from time to time. Sarah Tipple, the former Clerk of the Trust,
has bedded in seamlessly to her new role as bookkeeper. The Trust remains very grateful to Sarah for her
tireless work over so many years.
Jackie Harris resigned from the Trust just before the end of the financial year after many years of sterling
service. Her wise counsel will be greatly missed.
We have been very fortunate to have had two new Trustees join during the year..
Catherine Rubinstein, who is also on the Harp5den Parish Council and
Michael Heinrich, who is the most local of the local residents.
It is particularly good that they live very close to the Village Hall and are very well connected into the local
community that we seyve.
FINANCIAL REPORT
Total receipts for the year were £118,837, similar to the level in 2022. Re￿iptS from renting the Village Hall
Increased year on year to £38,018 frorn £34,380, as did receipts from the house rentals1£44,947 vs
£40,078). House rental recelpts now represent the largest single component of overall receipts and are key
to supporting the Trust's charitable activities. The Trust beneflted from further significant donations and
grants over the year, the majority of which were again for projects at the cricket ground. Receipts from
property and sports ground rental increased slightly to £13,066 from £11,480.
Total payments for the year were £125,890 of which £93,390 were for operating and loan payments and
£32,500 were for fixed asset investments for the cricket ground1£17,5001 and share purchases1£15,0001. As
a result, there was an overall net cash decrease In the year of £7,053.

John Hodges. Trust for Harpsden Hall
Trustees, Annual Report
Year Ended 2. November 2023
In terrns of transfer5 between funds, £20,000 was transferred from the Expendable Endowment to the
Extraordinary Repair Fund IERFI, in line with the goal of bullding the ERF over time to support the £3m fixed
asset base. £10,000 was transferred from the Expendable Endowment to the Permanent Endowment, to
pay off part of the loan. The loan balance is now £25,000, halved from its original total.
There were three small transactions In the ERF, which were the purchases of Keystone Positive Change,
Aberdeen Diversified Income and Growth and HICL Infrastructure. These were als addltions to existing
holdings and the total amount invested was £15,513.
We continue to have a diversifled portfolio of investments in the ERF which are quite defensive in nature
and are positioned to provide us with a useful and growing divldend income combined with the potential for
long term capital growth to help to protect the capital against inflation.
The current valuations of the property assets In the Statement5 of Assets and Liabilities are based on the
insurance assessorfs estimate of reinstatement costs. Total liquid asset5 declined marginally in the year by
lust over £7,400.

John Hod8p5' Trust for Harpsden H311
Trustees, AnnuHI Report
Yeèr Ended 2 November 2023
Statement of Reserves Polic
The policy of the Trust is to hold reseNes to ensure that it remains able to SUPPOrt it5 operatinB costs and
benefielarles durin@ a period of managed adjustment to new circumstan￿$ that mlght include an
unexpected drop in income or unanticipated expenditure, or both. In normal circumstances we are targeting
reserves In the Expendable Endowment of £30,000 as equivalent to 9-12 months of operating costs. The
level of these reserves Is inforrned by the Trust's strategic plan5 and fSnancial forecasts and is reviewed and
approved by the Board of Trustees annually.
Trustees, Res
onsibilities
The Trustees recogni5e their responsibilities for keeping proper accounting records and preparing Financial
Statements each year. The appended accounts have been prepared on the receipts and payment5 basi5 and
have been examined by an Independent Examiner whose report is attached..
Approved by the Trustees on ........... ...
. 2024.
Rod Birkett, Chairman

Ind
endent examlner's re
ort tothe trustees of John
s'Tr
for Ha
sden Mall
I rewrt to the trustees on my examinatlon of the accounts of the John Hodges, Trust for Harpsden
Hall (the Trust) for the yearended 2nd November 2023, set out on pages 8 to 11, which have been
prepared on the basi5 of the accounting pollcles set otrt on page 12.
ResponslbS1illts and basi5 of report
The Charity Trustees of the Trust are responsible forthe prepaTrtion of the accounts in
accordan￿ wlth the requlrements of the Charlfjes Att 20111'the Att'l. The accounts have been
prepared on a receipts and payments basig under secilon 133 ofthe Charlties Act 2011.
The Charity'sTrustees consider that an audlt Is not ￿qUIred forthls year under sectlon 144 of the
Charities Act 2011 as amertded bythe CharibesA¢t 2011 IA¢¢ovnts and Audit) Order 2015.
I report in respect of my examlnation of the Trust's accounts carrled out under section 145 of the
2011 Act and In carryin8 Out my examination I have followed all the applicable Directions given by
the Charlty Cornmisslon under sertton 14515llbl of the Act.
8asls of Indtpendtnt Examiner's Report
My examinatfon was tarried tsut in accordance with the General Directions given by the Charity
Commlssioners. The examlnation includes a review of the accounttng records kept by John Hod8es'
Trust for Harpsden Hall and a comparison of the accounts presented with those retords. It als
Includes conslderation of any unusual lTrms or disclosures In the actounts and seeking explanations
from you as Trustees concernlng any matter& The procedures tsken do not provide all the evlden
that would be requlred In an audit, and consequently I do not express an audtt opinSon on the view
given bythe accoun
Independent éxamlner's statement
I have completed my examination. I contirm that no material matters have come to my attention In
connectton with the examlnatton gfvlng me cause to believe that in any material respect:
l. accountin8 records were not kept In respect of the Trust as required by section 130 of the
Act,. or
2. the accounts do not atcord wlth those records.
I have no con￿rnS and have come across no other matlers in connection wlth the examlnation to
which atten￿on should be drawn in this report in order to enable a proper understandlt)B of the
accounts to be ￿aChed.
Slgned:
Name: Lucy Aplln
Relevant professlonal quallflcatFon or membershlp of professlonal bodles: ACA IICAEW)
Addr¢55: Highfield. 11 Rotherfield Road, Henleyqon-Thames. Oxfordshlre. RG9 INR
Dats: 15 June 2024

John Hodges, Trust for Harpsden Hall
Trustees, Annual Report
Year Ended 2 November 2023
FINANaAL STATE
ENTS
Recel ts & Pa
ments Account
TOTAL
2023
TOTAL
2022
Unrestrlded
Restricted &
Designated
FuThds
Endowment
Funds
Funds
RECEIPTS
Hlre of M113ge Hall
Sports Grounds
Rents- Cottages and Flat
Donatlons & Gr3nts
Irwe5trnent Income
Other Receipts
S¥b-Totol
38,018
13.066
44,947
2.150
4,107
236
102,524
38.018
13,066
44.947
18,463
4,107
236
118,837
34,380
11,480
40.078
24,710
4,703
4,585
119,937
16.313
16,313
ASSETS & INVESTMENTSALES
Share Sales
Suh-fotol
10.303
10,303
TOTAL RECEipfs
102,524
16,313
130,240
PAYMEWTS
Wages
Light & HeatlnE
Water & Spwerage
Renewals & Improvements
Repalrs & Maintenan
ClÈanlng
Telephone
Profe5slonal Fees
l•surance
Flxtures & Fittln8S
RunnlnE Expen5ÈS
Sundry
Marketing
Donations
Bank Charge5
2A & 2B Hall Cottage5 Project
l Hall Cotta8es Project
-11,471
-5.045
-163
-16,144
-4.513
-754
-1,044
-1,602
-4.247
-2,112
-7,558
-1,391
-72
-11.471
-5,045
-163
-16,144
4,513
-754
-1.044
-1,602
-4.247
-2,112
-7,558
-1,391
-72
-23,669
-ios
-4.938
-4.832
-75
-2,180
-7,810
-576
-285
-995
-3,954
-1.961
-2.777
-4,931
-153
-19,585
-107
-2,442
-105
-21.228
-3.50G
-3.5(X)
-28,775
Loan Repayments
Stsb-Totol
-10.000
-10,000
-io,(x)o
-93,390
-15,rxio
-98,9J2
-62,162
-21,228
ASSET & INVESTMENT PLSRCHASES
Share Purchase5
Cricket Ground Changing Room &
Net5
Sttb-fotul
-15,ofAI
-Is,000
-17,5
-32,500
-17,500
.31500
-18,250
-18.250
TOTAL PA YMENTS
-62.162
.53,728
-125.890
-117,182

John Hodges, Trust for Harpsden Hall
TTUStees' Annual Report
Year Ended 2. November 2023
TOTAI N£fRECEiprs/
IPA YMENT5J
40,362
-37.415
-10,000
-7,053
13.058
Transferfrom EE to ERF
Transfer from EE to PE
-20.wo 20,0
-10,000
io.wo
SURPLUS/IDEFICIT? NETOF
TRANSFERS
10,362
-17,415
-7,053
13.058
Cash at Barclays Bank 02.11.2022
C3sh at 8arclays Bank 02.11.2023
31,934
42,296
29,724
12.309
61,658
54,605

John Flodges, Trust for Harp5den Hall
Trustees. Annual Report
Yèar Ended 2, November 2023
FINANCIALSTATEMENTS
statémÈnt of Assets & L
Unre5ttlcted
Fund5
Rèstrfcled &
End(wmeht
202a
2022
DeslEn8ted Funds
Funds
CASH FUNDS
Ba￿l￿v$
COIF
42,296
12.309
54,605
61,658
4S
Cash al Walkercrips
rDtL¢IC05hFunds
530
530
871
41Z96
X2W9
55,135
62,575
INVESTMENT Ass¥f5
JPMor83n Global Emer8lnB Markets Income
InvescoSÈlÈtt UK Eqully
20,196
11,118
Zi.$88
19,250
19,251
17,780
109.183
20,196
11,lJ8
2L588
19,250
19,251
17,780
109.183
18,743
11,115
20,076
13.950
22,329
14,140
300.353
Aberdeen D￿e[sI￿*d I&G
Key51onè Posllive Chan8e
Tot¢rlAiJveStmefr)tAssets
ASSETS RETAINED FOR CHARITV5 V5E
ljlllage Hall and 5tudlo'
1,520.126
J93,404
367,146
369538
285.991
285,991
102iJ96
1.520,126
193,404
367,146
36g,538
285,991
285,991
3,OZZ,J96
1,520.126
193.404
***
367,146
369.538
285,991
285,991
3,023.196
No l Hall Cottages
No 2A Hall Cottages
No 2B Hall Cotlages
TotttlAsse15 Ret(Jift¢d
LIABILMES
.?5,(￿0
-25,000
.25.(
-2S,(XN)
-35,￿0
-34000
TOTAL NEfASSErs
41296
122.022
2,997.196
3,161,514
150.124
4 ifjlla8e Hall and 5tudlolTrclude5 M31P5deftV111age Hall, a Studlo flat abDve IheVllla8e Hall 8 fle1d behlnd ND. l Hall Cottages
as well astWQ Separate stor&BeshEds, a garage, and furniture and equipment used IntheVllla8eHal1.
*•*
Crfcket Fadlbtle5 In¢lui* thecrlckel Ground, PwAlk)n5, Storageshed and pr3ctl¢Enets.
Appioved tsythÈTrustee5 OD..
ID¥iel
S￿￿ed on behalf ol IheTrustee5 by..
8n3turel
IPrlTrt Namel
io-

John Hodges, Trust for Harpsden Hall
Trustees, Annual Report
Year Ended 2. November 2023
Bank ReconciliatTron
Barcla
s Current Account
Balance Brought Forw3rd las ol
3rd Nov 221
£61,657.56
Bank Receipts
£118,836.99
Bank Payments
£125.889.74
Balance Carried Forward las of 2nd Nov 231
£54.604.81
£180,494.55
£180,494.55
Crltket Ground Pro
Account
ect
Balance Brought Forward las of
3rd Nov 221
£0.00
Bank Recelpts
£0.00
Bank Payments
£0.00
Balance Carried Forward la5 of 2nd Nov 231
£0.00
EO.00
£0.00
Note.. Cricket Ground ProjectAccounr closed in 2022

John Hodges, Tru5tfof Harp5den H311
Tru5tees' Annual Report
Year Endod 2. November2023
Notes to the Accounts
l. Accountin
Policies
The accounts have been prepared on a receipts and payments basi5 and follow the
recommendati011s in Statement of Recommended Practice.. Accounting by Charities ISORP 20051.
2. Trustee￿ Remuneratlon and Ex
enses
The trustees recelved no remuneration, and no expenses were reimbursed to trustees during the
year.
3. Endow
ents and Funds
The Unrestricted Funds comprlse what the 2005 Scheme refers to as the Expendable Endowment.
The Restricted and Deslgnated Funds comprise the Extraordinary Repair Fund, the Cricket Ground
Project Fund and the Covid-19 Fund..
The Extraordinary Repair Fund Is a Restricted Ftjnd for the extraoydinary repair, improvement or
rebuilding of the property of the charityi
The Crlcket Ground Project Fund is a Restricted Fund for land, building and related projects
specifically for Harpsden Cricket Club-
The COVID-19 and Good Cause5 Fund is a Designated Fund set aslde by the Trustees for Issues
arising from the coronavirus pandemic.
The Endowment Fund5 comprise what the 2005 Scheme refers to as the Permanent Endowment.
These hold the operational fixed assets of the charity and provide ongoing income Irecelptsl to
support the charitvs activities.
4. Sur
Iu5 Recel ts
The Tmstees consider that the surplus Ye￿IptS produced in the year are required for use by the
charity.
12-