JOHN HODGES, TRUST FOR HARPSDEN HALL TRUSTEES. ANNUAL REPORT YEAR ENDED 2PID NOVEMBER 2022 The Harpsden Hall Trust was establlshed in 1909 by Deed of Glft from John Hodges and15 reglstered a5 charity No. 304312. Wlth effect from 18 August 2tK$5 the charity was renamed the John Hodges, Trust for Harpsden Hall and is governed by a Scheme established by the Charity Commlssioners which modifled the original Deed of Gift. The maln address for contact is: Mr Luke Hooker IMana8erl The Studlo Harp5den Villa8e Hall Harpsden Henley-on-Thame5 Oxfordshire RG9 4HH Durlng the year the Trustees. who were also managers of the Trust, were as follows.. Mr Rlchard Wllson Ichalrman untll November 2022) Mr Rod Blrkett Ichairman from 2. November 20221 Mr Matthew Davls Mrs Jackie Harris Mr Jeroen Huyslnga Mr Matthew Philllps Iretlred 1st November 20221 Mrs Katherine Ree5 Mr Cllve Rose Re¢d Robert Thewsey The ex-officio Trustees were: Re¢d Robert Thewsey The nomlnated Trustee> w¢r*' Mr Rod Birkett (AFC Henley) Mr Matthew Phillips (Harpsden Parish Council) Re¢d Robert Thewsey (Parochial Church Council) Mr CSive Rose (Harpsden Cricket Clubl The elected Trustees were". Mr Matthew Davis Mrs Jackie Harris Mrs Katherine Rees Mr Richard Wilson The co-opted Trustees were: Mr Jeroen Huysinga
John Hod8e5' Truttfor Harpsden Hall Trustees, Annual Report Year Ended 2nd No¥ember2022 OBJECTS OF THE CHARITY l. The objects of the charity. as amended by the Scheme of 28 July 2020, are: IA) in the interests of social welfare. to improve the life of the inhabitants of the area of benefit but not excluslvely, the poorer inhabitants, by: 111 the provision and maintenance of a hall for use by the inhabitants for: lal meetln85. lectures and classes, and other forms of recreation, education and leisure-tlme occupation: and (bl a Sunday School for instrurtlon in the Chrlstian faith or reli8lous serllces on Sundays, Ascension Day, Chrlstmas Day and Good Friday but on no other dav. li1} the provlslon and maintenance of playing flelds for use by the inhabitants. IBI the relief of financial hardshipi either 8enerally or individually of people living in the p3rish by maklng 8rants of money for providin8 or paying for items, services, or facilities, and the relief of the 5ick-poor livlng In the parish and its surrounding nei8hbourhood either generally or individually through the provision of grants, goods or servlces. 2. The Committee of Trustees may determine that any part of the land is not currently required for use of the objects of the charity and may let it under the power contained in clause 5 of the Scheme. Subject to that, the land must be retained for use of the objects of the charity. SERVI THE MMUNI Harpsden V511age Hall contlnued to play a pivotal role at the heart of the local community. Bookings at the Hall by re8ular and ad-hoc users are back to pre-pandemic levels. It was used for a wide ran8e of activities involving young and old alike, with Harpsden Pre-school remaining a core hall user, with their 2- to 4-year- olds enjoying the beneflts of a Spacious room and an enviable outdoor area, enhanced by regular Forest School sesslons. Other young users of the Hall Included lx and 3, Henley Brownies. L¢ttle Klckers. the Berkshire and Henley school of Dance and a Friday moming toddler Pop Up and Play session. Adult users Included the Henley Players and the Wli YO8a and medltatlon cl•sss. Event5 were held at thè Hall to mark the Queen's Dlamond Jubllee and the first of what was hoped to be a regular'Harpsden Hoo Ha'_ celebration of local talent in the form of a minl-festivallfete. The Hall also continued to be a popular venue for both adults, and children's partles and a couple of very successful weddings were held durin8 the summer months. Wlth the demise of the long-standing Harp5den Billiards and Snooker Club, the use of thelr room was the subject of much discussion and in the course of the year it was agreed that the Pre-school could trial a period Whe they had excluslve use of this room. This would enable them to open five days week instead of four, and for longer hours, which suited local families better, The three Playing Fleld5 remaln actlvely used by local inhabitants. Harpsden Crlcket Club, AFC Henley and Henley Golf Club. Harpsden Cricket Club www.har sdencricketclvb.co.uk runs two Saturday league sides, the flrst team playing in the Thames Valley League and the second team in the first division of the Morrarst Chilterns League- the first team came second in their league in 2022 whilst the second team finished mid- table in their division. The result of this is that the fsrst team will play in division of the Thames Valley League in the 2023 Season. The Club also plays a number of friendly matches on Sundays. The Trust is particularly delighted that the Club's Juniorg programme for local children continues to expand. In 2023
lohn Hod8es' Trustfor Harp5den Hall Trustee5' Annual Report Year Ended 2nd November 2022 Harpsden Crlcket Club will again fleld league teams at U15. U13 and Ull levels, whllst also having thelr flrst mixed gender team. Training sessions for the juniors are held on Friday evenings. The Cricket Club will have two qualified coache5 in 2023 supporting the development of the junior ction. Many of these juniors are from the Harpsden Parish and just outside. Harpsden Cricket Club is also very active in facilitating the extensive usage of the facilities by other juniors such as Henley Cricket Club Juniors, St Marf5 School whilst also planning to host severdl County juniors and Henley Ladies games. The Club continues to improve the facilities, with the Tru5Y5 SUPPOrt with the new charkging room block now fully open and two new. first-class standard. cricket nets in use from the beginning of the 2022 season. AFC Henleywww.afchenle -com continues to thrive and was voted Oxfordshire FA Grassroots Club of the Year in 2021. The Club arran8es football for over 400 girls and boys aged 4 to 18 at several dlfferent grounds, including Harpsden, and is now fielding 30 teams from U8 to U18 in various local football leagues. Thls Ss an increase from 22 teams lust three years a80. Luke Hooker, the Trust's caretsker, has helped to Improve the parklng facllity at the ground by the regular addition of wood chippln8S to the entrances. The pitch and facilltles are available to local residents In the off-season and, on request. in season, when the Club is not using them. The football field, the cricket field and the field beside the Village Hall are all excellent facilities and are enabling the klnd of activities we belleve John Hodges would have wanted- he was a big supporter of both or8anised team sports and general recreation. We thank everyone who enjoys the fields for helping us keep them In a high-qualtty condition. Henley Golf Club www.henle olfclub.com and the Trust contlnue to work well together, with the Golf Club undertaking maintenance work on the cricket and football grounds in partial exchange for renting the cricket ground car park. The worklng relatlonship between the Trust and Golf Club Is almost certainly as strong as It has ever been, and the Trust Is grateful to the Golf Club's Chalrman. Manager and Course Manager and hls team of green-keepers for all thelr efforts In continuin8 to strengthen this mutually beneficial relationship. The Trust can be extremely proud of both the crlcket and football grounds with the Golf Club green-keepers,, and the tenants, (Harpsden Cricket Club and AFC Henley) efforts being very favourably recognised by opposing team5. The Trust has hei8htened its focus on the relief of firsancial hardship by donating just under £20,1)00 to the local community. Many of the donations made in previous years have been repeated. These include a local charity which provides Chrlstma5 hampers in the surroundin8 area: the Rosemary Club, which provides ¢tlvltl*s for the elderlyj a local r¢sld•nt whose dau8hter has speclal educatlonal needs: the Henley Player5, to support their drama actlvltles: the Harpsden Cricket Club, to support their successful initiatives to involve junlors, the upkeep of St Margaret's Chvrch Cemetery and the local branch of the CAB. In addition to these. the Trust has supported Shiplake and Peppard Primary Schools, Style Acre's supported Ilving house in Henley. the d.two community centre in Henley who h05t coffee mornings for local Ukrainian refugees, a local family with transport to and froFn the Pre-school and the Pre-school itself by offering heavily sub5idised hall hlre fee. The Trust also made a donatlon to enable a very successful Platinum Jubilee event to tske pla which benefitted the whole local community. We intend to continue building this actlvlty ènd would VlcOme sug8estiOll5 of other Good Causes that the Trust could consider.
John Hodges'Trustfor Harpsden Hall Trtjstees. Artnual Report Year Ended 2nd November 2022 srRATEGIC MAThERS The major strategic drive over the last 2-3 years has been to repair, improve and invest in the Trust's infrastructure both to consolidate the Tru5Ys financial position and to support It5 charitable activities. Further investment has gone into the paIr and refutbishment of No.1 Harpsden Hall Cottages, with work focusing on the installation of an upstairs bathroom, a new kitchen and a new utility room. In parallel with this we have continued to refurbish and enhance the Village Hall where needed. Examples of recent work include redecoration of the main hall and a refurbishment of the wooden floor. Luke Hooker recommended to SODC that they review the drainage situatlon in the centre of the Harpsden Villa8e and proposed a solution to them which involved divertin8 the water flow via new pipes along the edge of the football ground into a soakaway in the village hall field. All the signs are that this has been extremely successful in the numerous heavy downpours since it was put in and the local villagers. hall users and SODC can all be extremely grateful to Luke for hls Ingenulty In coming up wtth a solution. The second strateglc drive over recent years has been to renew and secure the Trusys maln contractual arran8ements with 3, partles. Thls work has now been completed. OPERATIONAL MAThERS The committee structure around whlch the Trust operates, and which enable5 the main Board of Trustees to focus on more strategic matters. The Trustees on the committees are currently as follows Ithe chairs of the committees are hlghlighted in bold}'. Finance & Investment- Good Causes., Community and Communication: Infrastrutture and Health & Safety.. Lettings: Personnel: Sports Icricket, Football & Golfj: TreeslHed8es/Sustainability: Rlchard Wllson. Rod 8irkett, Jeroen Huysinga Jeroen HuysSnga, Roberr Thewsey. Jackie Harris K*herlne Rees Cltve Rose (plus Luke Hookerl Matthew Davis, Jackie Harris Rlchard Wllson, Sarah Tipple Rod Blrkett, Matthew Davls Jackle Harrls E•ch committ•e h85 clearly defined terms of reference, ¢ovtrln8 the are•s of r•sponslblllty and the extent Of decision-making. These committees report to the Trustees at each of the quarterly meetin85. Specific mention should be made of our caretaker, Luke Hooker. Luke continued to do an outstanding job and we hearmany compliments about his work from people in the local community- Atthe end ofthe reporting year, Sarah ripple. Clerk of the Trust, decided to step down after 16 years of seNice and it was agreed to combine the caretaker and half of the Clerys role to form a new Manager role. and the Trust was delighted that Luke agreed to take up this role, with Sarah remaining as bookkeeper for at least another year whilst gradually handing over the other Clerk's duties to Luke. The Trust were very grateful to Sarah for her tireless work over so many years. A150 at the end of the Trust financlal year, Richard Wilson decided to stand down as Chair after ten very successful years for the Trust. The Trust has been incredibly fortunate to have had Richard as its Chalr, and Is in a remarkably different, and better place. than it was when Richard took over and hopefully is in a very strong position to satisfy all of its, objertives as we progress through the Trusvs second century. Richard wlll stay on the Board of Trustees whllst Rod Blrkett takes over the role of Chair.
John Hod8es'TTU5t forHarpsden Hall TW$tee Annual Report YearEnded 2r4 November 2022 Matthew Phillips retired from the Board of Trustees just before the end of the financial year after several year5 of sterling service. Our thanks go to Matthew. FINANCIAL REPORT The Trust contlnues to strengthen its financlal position to 5UPPOrt Its charltable activitles. Total receipts for year were £125.759 of which £115,456 were operating recelpts and £10,303 from the sale of shares. Recelpts from renting the Village Hall have now recovered to above pre-pandemlc levels and were £34,380. The Trust benefitted from further slgnificant donatlons and grant5 over the year. The majority of these were for the various projects at the cricket ground but the Trust was also given a E2.667 Brant from SODC. Receipts from property and sports ground rental remained stable. Total payments for the year were £112.701 of whlch £94.451 were for operatlng payments and £18,250 were for flxed asset investments for the cricket ground- namely for the new changin8 room block and new practice nets. As a result, there was an overall net cash Increase in the year of £13.058. The most significant increases in operating payments in comparison to the previous year was £28,775 spent on the improvement5 at l Hall Cottages and the repayment of £15,CQO of the £50,000 loan. In term5 of transfers between funds, £5.LIJO was transferred from the Expendable Endowment to the Extraordinary Repair Fund, in line with the goal of building the Extraordinary Repair Fund whilst aiming to keep a balance of approximately £30.000 of liquid a55ets in the Expendable Endowment. Over the last year there was one corporate transactlon In the Extraordlnary Repalr Fund IERFI as the Board of Scot8ems declded to return funds at net asset value to shareholders. We received the first, and ma50r, payment of £14,220 which wa5 a positlve return on our Investment despite the background decline in stock markets. There was also one other transaction in the ERF, which was the purchase of Keystone Positive Change for £13,370. We continue to have a diversified portFolio of Investments in the ERF which are qutte defensive in nature and are positloned to provide us with a useful and growing dividend income combined with the potential for long term capital growth to help to protect the capital against inflatlon. We also sold our holding of HICL In the Expendable Endowment for just over £10,3IXI. at what was agaln a us•ful profit d•splte an unhèlpful mark•t b•¢k8round. There will several si8nificant changes in the Statements of Assets and Liabilities followin8 a formal report produced by an insurdnce a55essor. The current valuations are based on the Insuran assessorfs estimate of reinstatement Costs with the Increase in the estimate for the village hall, cricket and football facilities being more than offset by the redurtion in the estimate of reinstatement costs for the three cottages. Total liquid assets declined marginally in the year by just over £6,SC(J.
John Hodge5' Trustlor Harpsden Hall Tiustee5' Annual Report Year Ended 2fvd Novernber 2022 Statement of Resebves Poli The pollcy of the Trust is to hold resee$ to ensure that it remalns able to support its operating costs and beneficlarles durlng a period of managed adjustment to new tlrcumstances that might include an unexpected drop in Income or unanticipated expenditure, or both. In normal circumstances we are tar8etin8 reserves in the Expendable Endowment of £30,000 as equivalent to 9-12 months of operating costs. The level of these reseNes is informed by the Trusvs strategic plans and flnanclal forecasts and Is revlewed and approved by the Board of Trustees annually. Truste Res onslbllltles The Trustees reco8nise their responsibilities for keeping proper accounting records and preparing Financial Statements each year. The appended accounts have been prepared on the recelpts and payments basis and have been examined by an Independent Examiner whose report is attached. Approved by the Trustees on ..................... . 2023. Rod BlrkeK Current Chalmian
John Hodges. Trust for Harpsden Hall Trustees, Annual Report Year Ended 2TrJ Novernbei 2022 enden xamlnerfs Re Trust rttot TrUee$ H 5den Hall I report on the accounts of the Trust for the year end 2. November 2022, set out in pages 8 to 10, whlch have been prepared on the basls of the attountinB polities set Dut on page 11. Res ectfve R nslbllh of Tru5teesand Examiner The Charitys Trustee5 considerthat an audlt not requlred for thls year under section 43121 of the Charitles Act 1993 Ithe Act), a5 amended by section 28 of the Ch8rllle5 Act 2006. and that an independent examination 15 needed. It is my responsibillty to: Examlne the accounts (under section 43 of the Art, as amended); Follow the procedures lald down In the General Direttlons 8lven by the Charlty Commlsslon (under sertlon 4317llbl of the Act, a5 amended),. and To state, If any, partic(tlar matters have come to my attentlon. Is of Inde endent Examlnerfs Re My examination was carried out in accofdan¢e with the General Directions given by the Charity CommlssloneTS. The examinatlon Includes a revlew of the accovntin8 records kept by John HodBes' Trust for Harpsden Hall and a comparison of the accounts pre5eftted wlth thosè records. It also Inclu¢Jes consideration of any unusual Items or dlsclosures In the accounts and seeklng explènatlons from you as Trustees concerning any matters. The Procedures taken do not provlde all the evidenca that would be required in an audit, and consequently I do not express an audlt opinion on the view ¥lven by ihe ac¢ounts. Exa tat In connection with my examlnatlon, no matter has come to my attention: l. Which 8ives me reasoftable cause to belleve that In any material respert the requlrements To keep actountlng records In accordance wth settion 41 of the Act,. and To prepare aectsunts whlch accord with the accounting records and comply with the accountlng requirements of ihe Act, Have not been mel, or 2. To which, In my opinion. attention should be drawn In order to enable a proper understandlng uf the accounts lo be reached. Mr W. IL Groves I Pond Cottage Studfkli* Lan• Speen Prln¢es RlsborouBh Bucks HP27 OSA UQ. Q !CA Date: vTrJf£
John Hod8es' Trustfor Harpsden Hall Trustees, Annual Report Year Efided 2rd November 2022 Unrnmrfcted Rèst[1 & &)dowment Funds Deslgnated Funds FuThd6 TOTAL 2022 TOTAL 2021 RECEIPTS Hwe ofvltye H81 Sports Gro1$ R¢ni•. Cotw Fkt oMa1$ & Grant¥ InvesfrNgnl Ir¢comè Olhar Rece4?ts SUT0•I 11,896 9,941 42,565 29,865 5,795 236 lQa218 11.4BO 40.078 300 4,703 105 91,046 11,480 40,078 24,710 4,703 106 1144S6 24,410 24AIO AS8Efs &lN¥ESTMENT SALES Share Sales ST01 10,303 10.303 10,303 10,303 46,258 TOTAL RECEIPTS 101.348 2V10 124759 146,SJ4 PAYMENTS Wag85 14,9381 14.8321 1751 12,1601 17,810 15781 12851 19951 {3,9541 11,961} 12,77n 14501 11531 112,9201 11071 14,9381 14.8321 17SI 12,1801 17.8101 IS761 12851 19951 13,9541 11,9611 12,TT71 14501 11531 119.5831 11071 14,7381 12.2261 1721 15,8331 114.4311 14931 W81er &Sewerag• Renewah & Improverrnt8 Repat• & M•mtérnnc• CkiinK)o T¢kphonè Professi)nal Fe Insurance Fi¥iure8 &FI Runmg EXpth9$ ndry mark• Oonolbns Bank Charg 2A & 2è HalCollaoe• ProJ•¢t 1 Hal Comys Proiocl Lft RepayrIlI SutsTot•i 13JOI 14,6731 I2.1) 11,4001 1891 113,2781 1831 12.4641 18.e651 128.7751 115.0001 (87.786) 128.7751 115.orK)I {M451) ($2,210) ASSEf &114VESThENT PURCHASES Shar¢ Purchas Crkktrt Groutrj Chongiry &Nal8 191,1231 127.8001 (118.7233 118,2501 (1¥.2JO) 118.2SOI roTAL PAywrs 7.786) (112.701) (170.933) TOTAL NEfRECBPYS/ PA YMEN75 379 rrarofef lo*Trom COVID R•8er¥• Tr8rKfvr frthn EEto ERF 15.000) SURPLUSI DEFICI NEfoF TRANSFERS Cash at Barckys Bank kstyearwxj Cash at Bor¢ky8 8ank th$ year eThJ 23,371 31, 25.229 29.724 48,60D 61,658
John Hodges'Trustfor Harpsden Hall Trustees, Annual Report Year Ended 2TrJ November 2022 LSTA Lla Unrnslrfctqd Fund• R••ttht•d & DHlgn)t•d Fund• Endowmont Funds TOTAL 2022 TOTAL 2021 CASH FUNDS 8arcley5 COIF CAsh atwaker Crfps Tot•1 Cash Fund• 31.934 29.724 81.858 46.013 871 871 02,1SYS 31,180 INVESTMENT AS8Ef8 JPMoigan Gbbal Ernergng Markets Incom• In¥¢0 Sthct UK Equty Scolgems TrLMI Ab¢rd••n Dknr•W I&G HICL K6y&lona Pc•hfv• Ch•n9• rotallnv•slm•nt Au•t• 18,743 11,115 18.743 11,115 23.799 14.157 13,410 21.924 1S.075 32,463 20,078 13,950 22,329 14,140 IW383 20,078 13.950 22,329 14,140 104353 120.828 ASSETS REfAINED FOR ¢HARITV8 USE IUag8 Hal. Foolbal & Crick•i F8¢lt" NO 1 H81 Cottag8B No 2A Hqj Cott•9•A No 29 H•1 Cotto9•$ H811 F1 ITho Sludbl TorA•ts R•t•ln• 1,918,Cé9 1,918.089 369.538 285.991 285.991 162,607 4022,198 285,991 285,991 162.607 3.02&196 414.028 414.028 162.607 4140,603 LIABILITIE3 8nef4elor Ln (htertfrwl TO1 U•tsllhi 135.OLh)) 135.0001 135.frJOI 135,0001 TOTAL NEfASSErs ' H•rps¢n Vg• Hal. FMthAI •nd ¢kot FachB Includ• th• Vmaga Haj, g h1[ Ne 1 and Nos. 2A and 28 HalCc41•3•1. Foolfy81 FbJ and Pavthjn. the Crtket F, Stora sh and P•vh)n, ts¥o $opor8ts ¥lW¢ #h6d•, end • garage. Tt aljo rwn8 fvrntture arKI wum4nt used m th• VJkng• Approv•J ty th• Tru•l••i on: . IDalo1 &gnad on beh81oltrTru8ta05 ty. .IS¥Mlurel .. IPr*rt Nqm•l
John Hod8e5' Trustfor Harpsden Hall TFu5tees' Annu41 Report Year Ended 2nd November 2022 Bank Reconcl ' Account Balance Bught Foward {as of 3rd Nov 21 £48,599.53 Bank ReIpts £130.239 72 Bank Payments £117,181.69 Batanc8 Cath8d Forward (as o12nd Nov 221 £61,657.56 £178 839.25 £178 839.25 Cr kot Groun Account Balance Brought Forward (as of 3rd Nov 21 £13.49 Bank Receipts £1,250.00 Bank Paymènts £1,263.49 Balance Carrled Forward la$ of 2nd Nov 22) £000 £1283.49 £1263.49 Note.. Cricket Gmund Project Account now closed io-
John Hodges, Trust for Harpsden Hall Trustees, Annual Report Year Ended November2022 Note5 to the Accounts l. Accountln Policles The accounts have been prepared on a CeIptS and payments basis and follow the recommendation5 in Statement of Recommended Practlce: Accounting by Charities ISORP 2CK)51. 2. Trustee5' Remunerdtlon and Ex nses The trustees received no remuneratlon, and no expenses were reimbursed to trustees during the year. 3. Endowments and Funds The Unre51ricted Funds comprise what the 21x15 Scheme refers to as the Expendable Endowment. The Restrlcted and Desi8nated Funds comprise the Extraordinary Repalr Fund, the Crlcket Ground Project Fund and the Covid-19 Fund: The Extraordlnary Repair Fund is a Restricted Fund for the extraordlnary repair, improvement or rebuildln8 of the property of the charity. The Crlcket Ground Project Fund Is a Restricted Fund for land, bulldln8 and related projects specifically for Harpsden Cricket Club: The COVID-19 and Good Causes Fund is a Designated Fund set aside by the Trustees for issues arising from the coronavirus pandemic. The Endowment Funds comprlse what the 2005 Scheme refers to asthe Permanent Endowment. These hold the operational fixed assets of the charity and provide ongoing income Ireceiptsl to support the charitys activities. lu Recel Th• Trust••# tt*nslder th•t th• surplus r•e•lpts producad in th• yaar are requirod for us• by the charity. li