JOHN HODGES, TRUST FOR HARPSDEN HALL TRUSTEE5' ANNUAL REPORT YEAR ENDED Z- NOVEMBER 2021 The Harpsden Hall TnFSt was established in 1909 by Deed of Gift from John Hodges and is registered as a harity No. 304312. With effect from 18 August 2(MJ5 the chartty was renamed the John Hodges. Trust for Harpsden Hall and 15 governed by a Scheme established by the Charity Commissioner5 which modified the original Deed of Gift. The main address for contact is: Mrs Sarah Tipple (Clerk to the Trust) 4 Chilterns End Close Henley-on-Thames Oxfordshire RG9 ISQ During the year the Trustees, WI) were also managers of the Trust. were as follows: Mr Richard Wilson (Chaimanl Mr Rod Birkett Mr Matthew Davis Mrs Jackie Harris Mr Jeroen Huysinga Mr Matthew Phillips Mrs Katherine Rees Mr Clive Rose Rei/d Robert Thewsey The ex-officio Trustees were: Re¢d Robert Thewsey The nominated Trustees were: Mr Rod Birkett IAFC Henleyl Mr Matthew Phllllps (Harpsden Parish Council) Revd Robert Thewsey IParochial Church Council) Mr Clive Rose IHarpsden Cricket Clubl The elected Tnjstees were: Mr Matthew Davis Mr5 Jackie Harris Mrs Katherine Rees Mr Rithard Wilson The Co-opted Trustees were: Mr Jeroen Huysinga
John Hodg& Tntst for Harp8d Hal Trustees, Annual Rop)rt Year Ended 2rt1 November 2ff21 OBJEcfs OF THE CHARITY l. The objects of the charity, a5 amended bythe Scheme of 28 July 2020. are: IA) in the interests of social welfare. to improve the Itte of the inhabitants of the area of benefit but not exclusrvelyi the poorer inhabitants, by- li) the provision and maintenance of a hall for use by the inhabitants for: lal meetings. lectures and classes, and other forms of recreation, education and leisure-tiFTFe occupation: and Ibl a Sunday School for instruction in the Christian faith or religious services on Sundays. Ascension Day, Christmas Day and Good Friday but on no other day. {iil the provision and maintenance of playing fields for use by the inhabitants. IBI the relief of financial hardship. either generally or individually. of people living in the parish by making grants of money for providing or paying for items. services. or facilities, and the relief of the sick-poor living in the parish and it5 surrounding neighbourhood etther generally or indrvidually through the provision of grants. goods or services. 2. The Committee of Trustees may determine that any part of the land is not currently required for use of the objects of the charity and may let it under the power contained in clause 5 of the Scheme. Subjert to that, the land must be retained for use of the objects of the charity. SERVING THE COMMUNrrY Harpsden Village Hall continued, despite the various ongoing restrictions of the COVID-19 pandemic, to play a pivotal role at the heart of the local community. Once lockdown restrictions were eased, bookings at the Hall by regular and ad-hoc users alike started to increase to near pre-pandemic leve15. It wa5 used for a wide range of artivities involving young and old alike. with Harpsden Pre-school remaining wbrant, with their 2- to 4-year-olds enjoying the benefrt5 of a spacious room and an enviable OLrtdoor area. enhanced by regular Forest School sessions. Other young users of the Hall included l and 3 Henley Brownies, Little Kickers. the Berkshire and Henley School of Dance and a Friday morning toddler Pop Up and Play session. Adult users included the Tukes (Tuesday ukulele players). the Henley Players, the Wl, as well as the Harpsden Bllliards and Snooker Club. although it was with sadness that the Trust heard of the closure of the Snooker aub at the end of the reporting period, ending a decades long affiliation with the Hall. The future use of this room is currently under discussion. The Hall also continued to be a popular venue for both adults, and children's parties. The three Playing Fields remain athvety used by local inhabitants. Harpsden Cricket Club. AFC Henley and Henley Golf Club. Harpsden Cricket Club 'rfVWW.Y&r sdeni.".rKEiclub.LO ..,k runs two Saturday league sides, the first team playing in the Thames Valley League and the second team in the first division of the Morrant Chilterns League- the first team came second in their league in 2021 whilst the second team finished third in their division. The result of this is that the first team will play in division three of the Thames Valley League in the 2022 season. The club also plays friendly matches on Sundays as well as 20-over games on some midweek evenings. The Trust is particularly delighted that the Club's Juniors. programme for local children continues to expand. In 2022 Harpsden Cricket Club will again field league teams at UIS. U13 and Uii levels whilst also having Friday evening training sessions. The Cricket Club will have two qualified
John Hodgd Trnst for Hall Trustees. Annual Rewrt Year Ended 2ts1 Noveth 22] oaches in 2022 supporting the development of the junior section. Many of these juniors are from Harpsden Parish and just outside. Harpsden Cricket Club is also very artNe in facilitating the extensive usage of the facilities by other juniors such as Henley Cricket Club Juniors. St Marfs School whilst also planning to host several County juniors and Henley Ladies games. Overdll aub membership numbers remain strong, and the Club continues to improve the facilities, with the Trusys support. The construction of the new changing room block is well advanced and should be in use by the start of the new cricket season in early April 2022 whilst two new, first class standard cricket nets will be available for pre-season training in March. The Trust has made a contributFon to the Practi net project whi15t the changing room block has been funded from the Cricket Club's fundraising activities. AFC Henley i¥ww.aTcnenie .COTr. I continues to thrNe and was voted Oxfordshire FA Grassroots Club of the Year in 2021. The club arrnnges football for over 400 girls and boys aged 4 to 18 at several different grounds, including Harpsden, and is now fielding 30 teams from U8 to U18 in various local football league5. This is an increase from 22 teams just two years ago. Luke Hooker. the Trusvs caretaker, has helped to improve the parking facility at the ground by the regular addition of wood chippings to the entrances. The pitch and facilities are available to local residents in the off-season and on request in season. when the club is not using them. The football field. the cricket field and the field beside the Willage Hall are all excellent facilities and are enabling the kind of activities we believe John Hodges would have wanted- he was a big supporter of both organised team sports and general recreation. We thank everyone who enjoys the fields for helping us keep them in a high-quality condition. Henley Golf Club i" Iienieiv c.rc J and the Trust continue to work well together. wtth the Golf Club undertaking maintenance work on the cricket and football grounds in partial exchange for renting the cricket ground car park. The workin8 relationship between the Trust and Golf Club is almost certainly as strong as it has ever been, and the Trust is grateful to the Golf Club's Chairman, Manager and Head Green Keeper and his team of green-keepers for all their efforts in continuing to strengthen this mutually beneficial relationship. The Trust can be extremely proud of both the cricket and football grounds with the Golf Club green-keepers., and the tenants, (Harpsden Cricket Club and AFC Henley) efforts beir)g very favourably recognised bv opposing teams. All the outhelds and cricket pitches used in the Thames Valley Cricket League are rated by users after every game and In 2021. the Harpsden cricket ground was given the highest marks for both the outfield and the cricket PTtches, of all the grounds in the entire Thames Valley League. AFC Henlevs increased annual spend on the Harpsden football ground has now. according to all reports, made it one of the best junior football grounds in the area. The Trust has heightened Tts focus on the relief of financial hardshlp by donating £13.278 to the local ommunity. Many of the donations made in previous years have been repeated. These include a local charity which provides Christmas hampers in the surrounding area; the Rosemary Club, which provides artivities for the elderly. a local resident whose daughter has special educational needs: the Henley Players, to support their drama artivities: a local Youth Triathlon group which rteeds support to pay for a coach,. the Harpsden Cricket Club, to support their successful inttiatrves to involve JunTrors. and the upkeep of St MargareV5 Church Cemetery. In addition to these. the Trust has supported Shiplake Primary School and Riverside in the provision of counselling seMces- the Nomad Youth and Community projett in Henley on Thames. and the local activities of national charities such as Mind and Headway. All beneficiaries provide services to residents in Harpsden and the surrounding neighbourhood.
John Hod T for HarrÉden Hall Trustees, Annual Reprt Year Ended 2N1 November 2021 We intend to continue building this activity and would welcome suggestions of other Good Causes th* the Trust could consider. STRATEGIC MATfERS The major strategic drive over the last 2-3 years has been to repair. improve and invest in the Trust's infrastructure both to consolidate the Trusvs financial position and to support its charitable activities. Further investment has gone into the repair and refurbishment of No.1 Harpsden Hall Cottages. with work focusing on the installation of an upstairs bathroom. a new kitchen and a ftew utility room. In parallel with this we have continued to refurbish and enhance the Village Hall where needed. Examples of recent work include redecoration of the main hall and 3 refurbishment of the wooden floor. The second strategic drive over recent years has been to renew and secure the Trusys main contractual arrangements with 3 parties. This work has now been completed. OPERATIONAL MATTERS The committee strutture around which the Trust operates. and which enables the main Board of Trustees to focus on more Strategic matters, has developed as follows (the chairs of the committees are highlighted in boldl: Finance & Investment: Good Causes: Richard Wilson. Rod Birkett. Jeroen HLsysinga Jackie Harris, Robert Thewsey, Matthew Phillips, Jeroen Huysinga Katherine Rees, Matthew Phillips, Sarah Tipple Clive Rose. Matthew Phillips. Sarah Tipple Matthew Davis, Jackie Harris, Katherine Rees Richard Wilson. Sarah ripple Rod Birkett, Clive Rose, Matthew Davis Jackie Hairis, Matthew Phillips Hall Users & Outreach- Infrastructure and Health & Safety- Lettings= Personnel: Sports (Cricket, Football & Golfj- Trees/Hedges". Each committee has clearly defined terms of reference, covering the are35 of responsibility and the extent of decision-making. These committees report to the Trustees at each of the quarterty meetlngs. Specific mention should be made of our tsretsker. Luke Hooker. Luke continues to do an outstanding job and we continue to hear many compliments about his work from several people in the local community. on again, we thank Sarah Tipple. the Clerk of the Tnjst. who as ever works tirelessly and cheerfully to keep us moving forward.
John Hodges, Trust for Harpsden Hall Trustees, Annual Rep)rt Year Ended November 2021 FINANCIAL REPORT The Trust continues to strengthen its financial positÈon to supwrt its charitable activities. Total receipts for year were £146.544 of which £l(N).298 were operating reipts and £46,256 from the sale of shares. Receipts from the Village Hall remained lower than normal at £11,896 due to Covid-19, as in the previous year, bLrt the Trust was fortunate to receive £28.615 in grant money from g)uth Oxfordshire District Council. Receipts from property and sports grou[ rental maIned stable. Total payments for the year were £170,933. of which £52.210 were for operating payments, £91,123 were for the purchase of new financial investments. and £27.600 were for fixed asset investments for the cricket ground- namely for the new changing room block and new practi nets. As a result, there was an overall net cash redurtion in the year of £24,379. In terms of transfers between funds. £11.093 wa5 transferred from the Covid-19 designated fund to the Expendable Endowment, to provide for the loss in operating receipts due to the pandemic. A sum of £35,015 was transferred from the Expendable Endowment to the Extraordinary Repair Fund, in line with the goals of building the Extraordinary Repair Fund whilst aiming to keep a balance of approximately £30,000 of liquid assets in the Expendable Endowment. In tern)s of investments, at the start of the financial year only two investments were held. Perpetual Income and Growth Investment Trust IPLII and Jpmorgan Global Emerging Markets Income Trust. PLI was taken over by Murray Income Trust in November 2021 and we were fortunate enough to receive c35h O'ust over £46,IJJOI at cSose to net asset value for our entire PLI holding. Several purchases were made for the Extraordinary Repair Fund IERFI over the year: Invesco Income and Growth Trust Inearfy £23.)> HICL Infrastrurture (HICLI liust over £23.cMxJI Scotgems Inearly £IO.OQKII Alliance Trust Inearly £20,(KX)I Aberdeen Diversified Income Trust (nearly £15.(YX)I Invesco Perpetual Select UK Equity IIPEI lj-ust over £I0.xI) Inve5co Income and Growth was tsken over by IPE in May 2021 and we received nearly £23,C(JO in cash plus just over £3,500 worth of IPE shares. As shown above, we increased our holding in IPE shares later in the financial year. We now have a diversified portfolio of investments In the ERF which are quite defensive in nature and are positioned to provide us with a useful and growing diwdend income combined with the potential for long term capital growth to help to protett the capital against inflation. We also bought just under £IO.CMKI of HICL for the Expendable Endowment as it was felt that it could provide a useful dividend yield of around 5% with capitsl growth potential, whilst being a very liquid asset that could be sold if required. Overall, total liquid assets increased in the year by £37,052 of which £48,088 were due to operating cashflows, £16,564 due to equity investment perfom)ance and £27,E) due to fixed assets purchases.
john Hodges, T ftTrr Ha@en Hall TTUStees' Annual Rep)rt Year Ended 21 November 2021 Statement of Reserves Poli The policy of the Trust is to hold reserves to ensure that it remains able to support its operating costs and beneficiaries during a period of managed adjustment to new circumstan$ that might include an unexpected drop in income or urkinticipated expenditure, or both. In nomal circumstances we are targeting reserves in the Expendable Endowment of £30.LKK) as equivalent to 9-12 months of operating costs. The level of these reserves is informed by the Trusys strategic plans and financial forecasts and is reviewed and approved by the 8oard of Trustees annually. Tru5ttr< Res nslbilitie5 The Trustees recognise their responsibilities for keeping proper accounting records and preparing Financial ststements each year. The appended accounts have been prepared on the reipts and payments basis and have been examined by an Independent Examiner whose report is attached. Approved by the Trustees on .-.. . 2022. Richard Wilson. Chairman
5ohn Hod8eg Trust for Harpxlen Hall Trust, Annual Reprt Year Ended 2nd NoveTnber 2Lfii Inde endent Examinerfs Re to the Truste of hn Hod Trust for Har en H311 I report on the accounts of the Trust for the year end 2 November 2021. set out in pages 8 to 10, which have been prepared on the basis of the accounting policies set out on page 11. Ive Res nsibilities of Trustees and Examlner The Charitvs Trustees consider that an audtt 15 not requlred for this year under section 43121 of the Charitie5 Act 1993 (the Act), a5 amended by section 28 of the Ctharities Art 2(1)6. and that an independent examination is needed. It is my responsibilttyto.. Examine the accounts (under Section 43 of the Art. as amended),. Follow the procedures laid down in the General Directions Btven by the Charity Commission (under section 4317llbl of the Art, a5 amended),. and To state. if any. particular matters have come to my attention. Bas of Inde ndent Examinerfs Re My examination was Caled out in accordancè with the General Directions Eiven by the Charity Commissioners. The examination includes a review o*the accounting records kept by John Hodges, Trust for HaTpsden Hall and a cornpari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any matters_ The procedures taken do not provide all the evidence that would be required in an audtL and consequendy I do not express an audlt opinion on the view 8iven by the accounts. ndertt Examlnevs Statement In connection th my examination. no matter has come to my attention: l. Which gives me reasonable cause to beli that in any material respect the requirements To keep accounting records in accordance with section 41 of the Act,. and To prepare account5 which accord with the accounting record5 and compty wtth the accounting requirements of the Att, Have not been met, or 2. To which, in my opinion. attention shoutd be drawn in order to enable a proper understanding of the acco¢Jnts to be reached. Mr W. R. Grovès I Pond Cottage Studrfdge Lane 5peen Princes Risborou8h 8uck5 HP27 OSA 4 Joa)
John Hod8 Trust for Harpsden Hall Trustee5' Annal RepTrrt Year Ended 2nd November 2021 ANANCIAL STATEMETrllS Recei & Pa ments Account TOTAL2021 RECEIPTS Hlreof Willage Ha# Sports grounds Rents-cottagesand Fkt Donations & grants IrTrve5tment IDCLKPÈ Oiher receipts IIA96 9.941 42565 1,250 5,795 236 11,896 9.941 42,565 29.865 5,795 236 14,107 10,102 43.20) 42,5(K) 2.810 256 IW75 28.615 615 Share saS Su&Totol 46256 46,256 46.256 TOTALRECEIP75 JW75 PAYMEFIIS Wages Èht & heatll8 Water & sewerage Renew615 & improvemÉr Repairy & maintenan Clèanin8 Tdephone Professional fEe5 Insur3Trce Fixtures&fitting Running expenses Sundry Council tax MarkÈting Don¥tion5 Bank charges 2A & 2B Hall Cowos l Hall Cottag COVID reser¥e exPèS Su&fot 4,738 2225 4,738 1225 72 5.633 14.431 493 5,884 2,545 144 4.118 2.912 657 209 L379 4,209 2,950 3.165 5.633 14,431 493 350 4,673 4,673 2.301 69 13.278 3278 83 2A64 10,0 2.870 2,885 10,911 1.806 51210 ASSEf & INVE¥IMENT PLIRCHASES Share purchases Cricket8round chanToDrn and nets S¢&Totryl 912 8L613 20.1 ¥123 27.fU) 20.C IM733 TOTAI PA YMEIITS 59222 174933 TOTAL NET RECEIP7VIPAYAIEIIT51 -4879 TraD5ferfTom COIF Ttsnsferto projÉct ati¢unt TransfÈrfrom COVID RrI Ttan5ferto ERF 11.093 .35.0 -11.1133 35.0 SURPUIS/fDEHOTIPIET OF TRANSFERS .13 -Z4.379 Cash ai bank Last¥eard CosharL¥t1htsYerenL1 34.682 23371 38307 25.239 n.991 48.612
John Hodgg Trust for Harplen Hall Tru5tees' Annual Rewrt Year Ettded2ntt November 21f21 Staternent of Assets & liabilities TOTAL 21)21 TOTAL 2020 CASH FUNDS Barclays COIF Cash at Walker Crip5 Tot41 C•sh Fvftds 23.371 25239 48,613 72.991 98 21417 INVESTMENT ASSErs JP Morgan Global Emerglng Markets Intome Perpetual Income & Growlh Invesco Seth VK Equity S¢ot8em5 l%ance Trust Aberdeen DNer5tfted I&G HICL TotollnvesmntA5sets 23,799 19,7t7 39,520 14.157 13.410 21.924 15.075 22,707 i0?2 14.157 13.410 21,924 15,075 32,463 120,828 9.756 9,756 59.297 ASSETS RETNED FOR THE CHARtTW5 OWN USE Village Hall. Football and cckt Fatilrfcies. No l Hall Cottages No 2A Hall Cottages No 2B Hall Cottages Hall Flat trhe Studh)) TotulA55ttsRetoined i.fQ).ryK) L6OJ.CtsJ I,6.( $9).UYJ 414.028 414,028 162,fiJ7 3J40.663 550.iKKI 414,028 414,028 162,607 4144663 550,0 414,028 414,028 162,607 UABILMES Benefactor loan Ilntefest ffftl 173 136Jll 3.CW,663 3260.150 "Hurp5den Villtlge Holl. Footlhyll tsnd Crkket FucilitNe5 include the WIlluge Hall tsfieldbehind No.1 undNos. 2A ¢7nd2B Hollcottoges, the FootballFieldandPuvNlion. the Cricket Id. Store ShedondPovili(m. twosepornte storage sheds. ondu goruge. The TrLtst olso own5fvrniture andequlpment usedln Horpsden Wilbge Holl. Stsbstontlolpost-finonciolyeorendpoyments been mode to D. BrowneAorE7.5CQ nd£8.5fvr the continuing refvbrshment of no l Holl Coltoges. ondro D. Josonlor£4.250Aorthe redecorotion olthe entsre Villuge Hull Approved by Trustees on: {Datel Signed on behalf of the Trustees by: Isignaturel {Print Name)
John Hodg& Tn for Harp&len Hall Trustées. Annual RLP)rt Year Ended 2nd November 221 Bank Reconciliation Barcl Current Account Balaft Brought FoTward As at 3 Nov 2020 £52,877.67 Bank Receipts £147234.16 Bank Payments £151.512.30 Bèlance Carried Forward As at 2 Nov 2021 £48,599.53 £2.111.83 £200,111.83 Cricket Ground Pro"ect Account Opening Balance As at 3 Nov 2020 £20,113.49 Bank Receipts £0.() Barhk Payfflents £20,1.Trj Balance Carried Fonvard £13.49 As at Nov 2021 £20.113.49 £20,113.49 io-
John Hodge< Trust for Harpsden Hall TwstLW' Annual Rep)rt YeaT Ended 2nd November 2021 Notes to the l. Accounti Pollcles The accounts have been prepared on a receipts and payments basis and follow the recommendatÈons in Statement of Recommended Practice- Accounting by Charities ISORP 20051. 2. Trustee< Remuneration and Ex The trustees received no remuneration, and no expenses were reimbursed to trustees during the year. 3. Endowments and Funds The Unrestrirted Funds comprise what the 2005 Scheme refers to as the Expendable Endowment. The Restrirted and Designated Funds comprise the Extraordinary Repair Fund. the Cricket Ground Project Fund and the Covid-19 Fund: The Extraordinary Repair Fund is a Restricted Fund for the extraordinary repair, improvement or rebuilding of the property of the charity; The Cricket Ground Project Fund is a Restricted Fund for land, building and related projects specifically for Harpsden Cricket Club- The COVID-19 Fund Is a Designated Fund set aside by the Trustees for issues arising from the oronavirus pandemic. The Endowment Funds comprise what the 2(K15 Scheme refers to as the Permanent Endowment. These hold the operational fixed assets of the charity and provide ongoing income Ireceiptsl to support the chariVs activities. The £27,600 of fixed asset payrnents were paid to Harpsden Cricket Club to put towards the new changing rooms and practice nets. on behalf of the Trust. 4. Sur lus Recei The Trust did not produtr surplus net reIpts in the year. li-