HPFA AGM report to the Trustees 2021
2021 with Covid still at large was once again challenging year.
Our hall hire was less than £5000 , what has helped keep us viable has been the Covid grants received of over £11,000 and the fact that Pre-School were still able to run and thus pay us a valuable source of rent.
We continue to have a good solid foundation of regular user bookings for the hall when covid restrictions allow so we are hopeful we can build on these going forward.
2021 we did see the return of the hugely successful “Party at the Pav”, which is a free to enter event for the whole village, hosted by the HPFA.
The Sport clubs have been as supportive as ever and their help managing our facilities is invaluable. It is great to see the success they are having and in particular the football club is doing very well ,
The HPFA has benefited from continued financial support from WODC in the form of 100% rate relief on the building.
Between our users, HPFA and the Social Club, fund raising for charity and good causes our income has been £30,116.57 in the past year. With outgoings of £20,696.29 this has given us a net profit of £9,420.28. It has to be remembered that we received the £11,402 in grants and an insurance refund claim for roof work of £6,450 without which our balance sheet would be very different! This if anything demonstrates how challenging this year has once again been!
The HPFA’s tractor shed has been relocated from its current location to a new site adjacent to the garages by the football pitch.
We continue to work with the Parish Council in developing plans toward a new Community Hub.
Finally, I would like to thank the committee for all its support and hard work over this past year.
Chairman
Hanborough Playing Fields Association
| HANBOROUGH PLAYING FIELDS ASSOCIATION Receipts & Payments for the year ended 31/10/2021 Charity No: 304310 Income 2021 2020 Fundraising 840.00 840.00 Hall Hire 4,626.50 10,068.16 Insurance for roof 6,450.00 0.00 Other Income 1,670.44 1,567.14 Pitch Fees 795.00 728.50 Pre-School Rent 4,332.50 4,519.40 Grants received 11,402.13 11,646.71 Total Income 30,116.57 29,369.91 Expense Wages 3,328.50 3,692.70 Cleaning 793.50 819.57 Sewage & Waste Disposal 607.58 891.68 Light & Heat 4,077.62 4,963.65 Equipment 0.00 113.76 Fundraising Expenses 960.43 0.00 Grass/Hedge Cutting 1,480.00 1,195.00 Grant for Equipment to PC Insurance 4,463.31 4,263.81 Repairs & Maintenance 2,473.98 6,262.95 Sundry Expenses 359.64 662.56 Telephone 797.04 905.16 Water Rates & Rates 1,354.69 1,657.44 Total Expense 20,696.29 25,428.28 Profit/Loss 9,420.28 3,941.63 Balances B/f 01/11/2020 Current 16,420.75 £ 11,563.12 £ Petty Cash Accounts/chqs to pay in 1.98 £ 917.98 £ 16,422.73 £ 12,481.10 £ Profit/Loss for year 9,420.28 £ 3,941.63 £ Balance 25,843.01 £ 16,422.73 £ 31/10/21 Represented by : Current 25,767.03 £ 16,420.75 £ Petty Cash/Cheques 75.98 £ 1.98 £ 25,843.01 £ 16,422.73 £ DeFib restricted Fund - £ 165.80 £ Roof Repair Fund 6,450.00 £ - £ Toilet Refurbishment Fund 827.30 £ 827.30 £ Unallocated Funds 18,565.71 £ 15,429.63 £ 25,843.01 £ 16,422.73 £ Chairman Steve Nicholls Treasurer WendyBayliss |
HANBOROUGH PLAYING FIELDS ASSOCIATION Receipts & Payments for the year ended 31/10/2021 Charity No: 304310 Income 2021 2020 Fundraising 840.00 840.00 Hall Hire 4,626.50 10,068.16 Insurance for roof 6,450.00 0.00 Other Income 1,670.44 1,567.14 Pitch Fees 795.00 728.50 Pre-School Rent 4,332.50 4,519.40 Grants received 11,402.13 11,646.71 Total Income 30,116.57 29,369.91 Expense Wages 3,328.50 3,692.70 Cleaning 793.50 819.57 Sewage & Waste Disposal 607.58 891.68 Light & Heat 4,077.62 4,963.65 Equipment 0.00 113.76 Fundraising Expenses 960.43 0.00 Grass/Hedge Cutting 1,480.00 1,195.00 Grant for Equipment to PC Insurance 4,463.31 4,263.81 Repairs & Maintenance 2,473.98 6,262.95 Sundry Expenses 359.64 662.56 Telephone 797.04 905.16 Water Rates & Rates 1,354.69 1,657.44 Total Expense 20,696.29 25,428.28 Profit/Loss 9,420.28 3,941.63 Balances B/f 01/11/2020 Current 16,420.75 £ 11,563.12 £ Petty Cash Accounts/chqs to pay in 1.98 £ 917.98 £ 16,422.73 £ 12,481.10 £ Profit/Loss for year 9,420.28 £ 3,941.63 £ Balance 25,843.01 £ 16,422.73 £ 31/10/21 Represented by : Current 25,767.03 £ 16,420.75 £ Petty Cash/Cheques 75.98 £ 1.98 £ 25,843.01 £ 16,422.73 £ DeFib restricted Fund - £ 165.80 £ Roof Repair Fund 6,450.00 £ - £ Toilet Refurbishment Fund 827.30 £ 827.30 £ Unallocated Funds 18,565.71 £ 15,429.63 £ 25,843.01 £ 16,422.73 £ Chairman Steve Nicholls Treasurer WendyBayliss |
2019 2,912.05 14,247.61 0.00 400.00 993.50 4,591.95 1,500.00 |
|---|---|---|
| 24,645.11 | ||
| 4,654.80 537.57 1,018.08 6,114.33 966.35 770.00 1,370.00 500.00 4,027.46 2,123.49 719.87 1,177.08 11.45 |
||
| 23,990.48 | ||
| 654.63 | ||
| 11,292.07 £ 534.40 £ 11,826.47 £ 654.63 £ |
||
| 12,481.10 £ |
||
| 11,563.12 £ 917.98 £ |
||
| 12,481.10 £ |
||
| 398.00 £ - £ 827.30 £ 11,255.80 £ |
||
| 12,481.10 £ |
||
| Treasurer WendyBayliss |
This represents a true record of the financial accounts for Hanborough Playing Field Association from the information provided for the year ended 31 October 2021
Independent Examiner’s Report to the trustees of Hanborough Playing Fields Association – registered charity no: 304310
I report on the accounts of the charity for the year ended 31[st] October 2021 as attached.
Respective responsibilities of trustees and examiner.
As the Charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43 (7) (b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner’s report:
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement.
In connection with my examination, no matter has come to my attention.
(1) Which gives me reasonable cause to believe that in any material aspect the requirements
-
To keep accounting records in accordance with section 41 of the Act; and
-
To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mary Methley
Dated 24/06/22