## **FREELAND VILLAGE HALL MANAGEMENT COMMITTEE - LLOYDS HOLDING ACCOUNT YEAR ENDED 31ST DECEMBER 2023** **2022 RECEIPTS 2023 Totals 2022 PAYMENTS 2023 Totals** Nil Transferred funds Nil Nil Nil Nil £25.66 Interest 440.78 **Balances as at 31st December 2023** £50,531.40 Bank balance from cashbook: £50,090.62 Holding A/C Bank balance carried forward: **£50,531.40 £50,531.40** ## **FREELAND VILLAGE HALL** ## **TRUSTEES ANNUAL REPORT** **PERIOD:** 1[st] January 2023 to 31[st] December 2023 **CHARITY NAME:** Freeland Village Hall **CHARITY REGISTRATION NUMBER:** 304302 ## **TRUSTEES** Robert Crocker Chair James Bugg Secretary Dorothy Sharpe Treasurer Shelagh Kardos Booking secretary David (Terry) Jones Vice-chair Bill Phillips Parish Council representative Jane Foster Website ## **Aims of the Village Hall** The Village Hall is for the use of the inhabitants of Freeland and the neighbouring the area without distinction of sex, political, or religious opinion. It is a facility which can be used for meetings, lectures and other forms of recreation and leisure occupations with the objective of improving the conditions of life in the above area. ## **Our Objectives** To enhance and improve the facilities provided to facilitate a wide range of events and activities. 1 To continue to provide a warm, clean and healthy environment for all our users. To continue to play our part in the life of our local community through providing access to our amenities and calendar on an up-to-date website and notice board. To support and encourage a balance of events and activities available to a range of age and mobility. ## **Regular Activities** Throughout each month the following activities can be seen regularly in Freeland Village Hall; - Baby and Toddler group - Zumba - Pilates - Yoga - Line dancing - Beavers, Cubs and Explorer Scouts - Dance for the younger age group - Art Group - Gardening Group - Women’s Institute - Wine Appreciation Group - Cake Café - Funeral wakes **Christmas time** sees the villagers gather for a Christmas Tree Lighting, with school pupils carol singing It is a popular venue, at the weekends, for children’s parties, weddings, coffee mornings and Yoga retreats, etc. ## **In a smaller hall we provide opportunities for;** - A weekly Craft group - Allotment Society meetings - Music Groups - Sports groups - Polling Station (when required) - A variety of meetings, groups which include Trefoil Group, Freeland Parish Council, etc. ## **Recreation Facilities** Changing room facilities are provided for both football and cricket teams of all ages. 2 ## **Freeland Village Hall Management Procedure** An Annual General Meeting is held February of each year. A notice is circulated for attendance affixed on notice boards and in the Parish magazine seven days before the meeting. The following business is transacted; To receive a report from the Chairperson of the trustees on the main activities of the Charity during the previous year. To receive and approve the accounts for the past year. To elect Trustees and from within this group to appoint the following officers for the forthcoming year. Chairperson ## Treasurer Secretary Annual report. The Management Committee must comply with their obligations under Part VI of The Charities Act 1993 regarding the preparation of an annual report with audited accounts and its transmission to the Charity Commission. The Trustees meet on the first Monday of each month. The Trustees decide on the terms and conditions upon which Freeland Village Hall maybe used. The Trustees receive no remuneration or benefits, giving their time voluntarily. A sub-committee meets each October to discuss the finances, in the light of outgoings and decide on the Hire Charges for the following year. At this meeting discussions also take place regarding changes to the Conditions of Hire, reviews of Fire Safety and Risk Assessment documents. The proceedings of such sub-committees are taken back to the Trustees for approval at their next meeting. ## **Volunteers** The Trustees are always grateful for the support and help of our volunteers in ‘meeting and greeting’ our hall users at the weekends and the update of the website. 3 ## **Achievements over the 2023 period in refurbishments to Freeland Village Hall;** - The oak wooden floor has been stripped and a new surface treatment rendered. - Four large mats at all the entrances in both the foyer and the hall. - New flame-retardant curtains made and fitted. - New LED lighting installed to replace cracked shades. The LED bulbs should prove to be more energy efficient than the previous ones. - New constant boiling water heater fitted in the kitchen ## **Financial review** To enable these costly upgrades to happen it was necessary to spend more than our income in 2023. A decision will have to be made and approved by the Trustees in 2024 to move some of the reserves held, in the Holdings Account, into our main active account. ## **Reserves held in a Holdings Account** The amount of funds held in this account are used for major refurbishments such as seen in 2023. In the unlikelihood that, for some reason, the hall must be closed for a period then adequate funds will be needed to cover regular demands on the account such as insurance, utilities, etc. ## **Future objectives;** The Trustees are mindful of rising costs particularly in relation to utility providers i.e. electricity, gas and water. They are actively engaged in exploring alternative sources of energy e.g. ground sourced heating to replace the existing gas central heating boilers and solar panels which will reduce the electricity bills. Signed on behalf of the charity’s trustees: ## Signed: **Dorothy E. Sharpe** Date: 1[st] January 2024 4 Report to the trusteesl members of Freeland Village Hall On accounts for the year ended 31st December 2023 Charity no (if any) 304302 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended Responsibilities and As the chanty trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.) I report in respect of my examinatlon of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have corne to my attention in connection with the examination which gives me cause to believe that in. any material respect." accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no conccms and have come acros8 no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Akc Date: 11. (l. 2Ltr Name: Mdi-y LU Relevant professional qualification(s) or body (if any): Address: L￿￿£￿A&J[ G% l)9 Lkbjr Section B Disclosure FREELAND VILLAGE HALL MANAGEMENT COMMIThEE CONSOLIDATED RECEIPTS AND PAYMENTS ACCOUNTS Year End•d 31st Docembgr 2023 INCOME Main Account H811 incorno Donallons Other PAYMENTS Maln Acccount CleanSn 8nd mainlenanee Ulil%tie$ B.T. Grou LlrAnc88 WODC Other 8ookin Sundries Relurbishmènls Transfer lo H¢l¢Jin 25 605.00 o.oo 0.00 6 537.24 13,714.70 441,89 2.995.70 1.039.59 WIFI Holdln Account Transfer from FVHMC alc Interg$1 rfj¢eived on Holdln 0.00 440.78 olc Secreta 300.00 1059.54 6,201.57 0.00 Bookln 8 AcGount Hlr8 le¥$ De 08it5 28 094.50 10 700.00 $alc Bookln 8 Account R8lurned de 05115 Transfer lo FVH Mana gm8nl C¢)mmlllae alc Other ments 25 605.00 320.00 Bank balanco8 bmorward FVH Mana FVH Holdin FVH Bookin osils èmenl Commlttee al¢ sal¢ 881c 10,555.04 50 090,62 891.50 2 295.00 Bank b8lanc88 cmoréiard FVH Mana FVH Holdln FVH Bookin 08Its emenl Commillea al¢ salc salc 3,659.81 50 531.40 385.00 4 170.OQ £128,672.44 £126,672.44 The bolanco of the 8ooklng8 Account wholly compri5fj5 hirorB' deposits andlg subl•cl lo a complete r•fund. I have &xamine¢J Ihe books ol record5 and blem8 shown lo me and certify that lo the be$1 of my knowladgo and bglief Ihoy represent a true and fair vSew of the financial affalrs of Freeland Village Hall Committoe only. as al 3181 December 2023 Audllor.. Dale.. $.A. GtL 2021 Registered Charity No.. 304302 Consolidated receipts and payments 2023 Treasurer-. Dorothy Sharpe FREELAND VILLAGE HALL MANAGEMENT COMMITTEE INCOME AND EXPENDITURE ACCOUNTS YEAR ENDED 31st DECEMBER 2023 CASH BOOK BAL BIF 10555.04 . INCOME EXPENDITURE Rents 25605.00. Electricity 2009.85 / Gas 10805.40 Donations £0.00 Water 899.45 1 Other £0.00 Lic. & ins. 2995.70 25605.00 WODC 1039.59 Refurb. 6201.57 Sundries 1059.54 . 3816.69 Booking secr 300.00 Main and rep 2720.55 . Holdings alc BT Group 441.89 Other 210.00 32500.23 CASH BOOK BAL CIFWD 3659.81 TOTAL INCOME £36,160.04 TOTAL EXPENDITURE £36,160.04 FVHMC End of year accoijnts 2023 3011212023 2023 INC￿1￿ BIFWD Lken¢e5 wot COWKII r*es Ind 5klps PIB or Chq Nurn Booknng Seuetsry M*tenance atxl repalrs Holdlng5 Dethits Rents Oorwtlons Other Eleclrklty Water Insurance RefU￿lshMents Sundrles Cle¥sln6 s.(AJ T Growtr Other 10.555.04 ION65.04 8.333A6 8.296.53 7.642.17 7.5BI.17 7,541.30 5.314.29 5.279.70 6.788A5 6A88A5 6.3EQAS 6.357.66 6,170.66 79&66 594.91 04Jan 2023 09Jan 2023 16 Jall 2023 16Janua 2023 17Jan 2023 20Janu 2023 34 JaThua 2023 24 Janua 2023 27 Janua 2023 30 Jan 2023 31 J•nua 2023 C8 Februa 2023 13 Februa 2023 13 F•brni 2023 14 F¢b 2023 16 F•bF 2023 ZO Fqb 202] 2023 2023 21 F•b 202J 14 Feb 2023 ZB F•br 2Q23 (11 M•rth 2023 14 202> M•rth 20ZJ 21 M•rth 2023 li rll 2023 li rll 2023 li rf11023 12 nl 2021 17 12023 rll 2023 12013 rbl 1023 2023 Bin Oeaner Floor2Restore 8riti5h G*4 D. Sha -mats M. 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