Aston and Cote Community Trust
## Treasurer’s Report – year ending 31 March 2023
## Independent review of the accounts
Although the income of the Trust is below the level needed for an independent review by the Charity Commission (£25k), the accounts have been reviewed and agreed by Nicholas Hoskins ACCA.
## Commentary on activities
## Letting income
The income from letting the hall and playing fields was £12,842 (2022: £10,530) reflecting the resumption of many village activities. The Trust did not raise letting charges during the year ended Mar 2022 and has held them flat for the year ending Mar 2023 also.
||YE Mar 18|YE Mar 19|YE Mar 20|YE Mar 21|YE Mar 22|YE Mar 23|
|---|---|---|---|---|---|---|
|Letng
income|£10,655|£9,831|£10,773|£1,703|£10,530|£12,842|
## General fundraising
Fund raising was boosted by the ending of Covid restrictions and Sylvia Brown was able to resume her Folk Nights. These proved very profitable and raised over £2k. The 500 club, led by Elizabeth Hook also continued to raise significant funds for the Trust and contributed £2,702 (2022: £2,323).
Two bingo events were also held which raised £753 (2022: 830).
## Donations and Grant Income
The Trust received a significant donation from the winding-up of the Aston Community Bus charity of £10k and a further one-off donation of £1k from an individual to spent on the playground. Further smaller donations were received from Aston Stores, Bampton Welfare and the Charities Trust.
## General expenditure
There were no significant one-ff projects or expenses during the year, bringing outgoings down to the level that is covered by hire income and general fundraising. Expenditure during the year was £17,241 (2022: £41,085) giving a surplus of £14,859 that was mainly generated from donations.
## Operating surplus/deficit
Total income of £27,001 (2021: £42,686) was lower than expenditure by £14,084 (2021: surplus of £29,931).
|£29,931).|||
|---|---|---|
||2023|2022|
|Letng income|12,842|10,530|
|General fund raising|6,273|3,153|
|Grants & donatons|12,883|13,314|
|Other income|105|4|
|General expenditure|(17,244)|(15,680)|
|Main hall refurbishment|-|(14,989)|
|Removal of oldplayground|-|(10,416)|
|Net surplus/(defcit)|14,859|(14,084)|
## Cash position
The closing cash position of £48,123 (2022: £33,263) is comprised general funds of £45,095 (2023: £32,263) and restricted funds, designated for the playground, of £3,028 (2021: £1,000 relating to the MUGA).
## Sport Aston
There was no activity during the year. This fund is not material and should be amalgamated into the main Community Trust Funds.
Deborah Shenton Aston and Cote Community Trust September 2023
## Aston & Cote Community Trust Receipts & Payments for the Year ended 31/03/2023
|£
2023
GENERAL FUNDS
Receipts
Hire of Hall & Field
Interest
Donatons
Grant funding
General Fundraising
500 Club
2,702.00
Fund Raising
3,571.38
Payments
Rates
444.38
Insurance
1,896.16
Heat Light & Telephone
4,099.56
Caretaking & Cleaning
4,537.46
Maintenance & Sundries
2,947.53
Hall renovaton
-
Tree cutng
-
Periodic Electrical Inspecton
-
MUGA costs
2,355.80
Play Park maintenance
697.11
Removal of old playground
-
Other expenses
265.75
Net income/(expense) for the year|£
£
2023
2022
12,842.00
105.30
12,883.46
-
2,323.00
830.00
6,273.38
32,104.14
281.83
1,664.81
4,409.31
4,222.36
2,240.93
14,988.70
1,656.00
-
-
806.95
10,416.00
397.66
17,243.75
14,860.39|£
2022
10,529.53
4.10
147.22
13,167.00
3,153.00|
|---|---|---|
|||27,000.85
41,084.55|
|||(14,083.70)|
## Aston & Cote Community Trust Balance Sheet Account for the Year ended 31/03/2023
|£
Assets held by Aston & Cote Community Trust
2023
Lloyds Bank Current A/C
34,374.09
COIF Investment A/C
5,552.34
Lloyds Bank Savings Account
6,021.66
Uncleared payments
-
Unbanked deposits
2,175.30
48,123.39
Of which: restricted funds
(Playground)
3,028.40
(MUGA)
-
Movement of Funds
General
Restricted
Total
Balance B/F 01/04/2022
32,263.00
1,000.00
33,263.00
Receipts for the Year
29,075.74
3,028.40
32,104.14
Payments for the Year
(16,243.75)
(1,000.00)
(17,243.75)
Balance C/F 31/03/2023
45,094.99
3,028.40 48,123.39|£
2022
20,216.05
5,455.62
6,013.08
-
1,578.25|
|---|---|
||33,263.00|
||0.00
1,000.00|
-
## Sport Aston Receipts & Payments for the Year ended 31/03/2022
|INCOME
Fundraising
Interest on Bank Account
Expenses
PAYMENTS
Bowls Equipment
Net Income (Expense) for the Year|-|£
2023
-
-|
|---|---|---|
||£
-||
|||-
-|
||||
|||-|
## Sport Aston Balance Sheet Account for the Year ended 31/03/2023
|Assets held by Aston & Cote Community Trust
Lloyds Bank Current A/C
Transfer due to Sport Aston A/C
Movement of Funds
Balance B/F 01/04/2022
Income for the Year
Expenses for the Year
Balance C/F 31/03/2023|£
2023
52.82
0.00|
|---|---|
||52.82|
||52.82
-
0.00|
||52.82|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
Charity Name
Aston and Cote Community Trust
31 March 2023
**On accounts for the year ended Charity no (if any) Set out on pages**
1-2
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2023.**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:**
1
**Oct 2018**
**IER**
C2 General
**Date: Name:** Nicholas Hoskins **Relevant professional qualification(s) or body (if any):** FCA **Address:** Wyvern Cote, Bampton Oxfordshire, OX18 2EG **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**
C2 General