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2025-02-28-accounts

Trustees’ Annual Report for the period

From 1[st] March 2024 Period start date To 28[th] February 2025 Period end date

Charity name: Old Stratford Parish Charity

Charity registration number: 304230

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the charity is the provision
and maintenance of a village
Community Centre and Recreation
Ground for the use of the inhabitants in
the area. For benefit without political,
religious or other opinion.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The village Community Centre is mainly
used for meetings, classes, family
events and other forms of leisure time
recreation, with the objective of
improving the quality of life for local
residents. The Community Centre also
hosts a preschool for the benefit of
residents in the village and the
surrounding area.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees are aware of the relevant
guidance provided by the Charity
Commission and are kept up to date
through regular meetings and mailing

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
N/A
Para 1.38
Contribution made by
volunteers

None Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Community Centre has been
utilised for a wide variety of community
events, such as village socials,
fireworks displays and a Christmas
Party for OAP residents, all of which,
have proved very successful.
During weekdays it is utilised by the
preschool group, mothers and toddlers,
slimming club, keep fit and bowls. The
evenings are mainly used for sporting
activities and meetings.
At weekends the hall is heavily utilised
for family events, such as; birthday
parties and weddings.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
In terms of sales and occupancy we
have largely met our objectives,
although we are currently working on
plans to increase the capacity of the hall
through organisational changes.
Performance of fundraising
activities against objectives
set		 Para 1.41 We are currently run minimal fund
raising events, although we have some
ideas to introduce activities in the
coming years
Investment performance
against objectives		 Para 1.41 Our investments have performed well in
the period
Other N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Our financial result for the period has
improved. This has largely been due to
our reducing costs for utilities and
services. We have reviewed and
increased our hire charges to be better
relate to our costs and reduced costs
going forward through finding
alternative suppliers and negotiating
new contracts.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Our reserves are fully invested in a COIF
account, which provides additional
income and gives us the ability to cope
with unforeseen repair bills and to
improve the infrastructure of the hall for
the benefit of our community.
Amount of reserves held Para 1.22 £242,700
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Our Charity remains in a healthy
position with an improved trading year,
thanks to the reserves we have in place,
whilst our decisions and plans to
increase revenues and reduce costs
have helped us to be more operationally
stable.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Our funding is mainly provided by hire
of our facilities to third parties, backed
by income provided from our
investments.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 It is our objective to become more self
sufficient with our income meeting
expenditure, leaving our investment
funds to develop and improve our
facilities in the future
A description of the principal
risks facing the charity		 Para 1.46 Our main risk is long term sustainability
in the face of rising costs. Our reserves
can protect us for a few years, but we
have to become more operationally
efficient.
Other N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Election by Committee

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
N/A
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any
related parties		 Para 1.51 N/A
Other N/A

Reference and Administrative details

Charity name Old Stratford Parish Charity
Other name the charity uses N/A
Registered charity number 304230
Charity’s principal address Old Stratford Community Hall
Deanshanger Road
Old Stratford
Milton Keynes
MK19^NL

Names of the charity trustees who manage the charity

1
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Chris Orchard Banks Chairman Committee
Sheila Shepherd Trustee Committee
Claire Clayton Secretary/Trustee Committee
Peter Kirkham Treasurer Committee
Ray Smith Trustee Committee
Dawn Higgs Trustee Committee
Peter Corrigan Trustee Committee
Tony Pateman Trustee/H&S Advisor Committee
Heidi Alexander Silent Trustee Committee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Peter Richard Kirkham

Position (eg Secretary, Treasurer Chair, etc)

Date 30/05/2025

Old Stratford Parish Charity 304230

Receipts andpayments accounts Receipts andpayments accounts CC16a
01/03/2024
To
For the period
from
~~ee~~		 28/02/2025

Section A Receipts and payments

Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hall Hire 37,915 - - 37,915 24,367
Function Hire 12,678 - - 12,678 16,685
Function Deposits 5,400 5,400 4,650
Parish Council Donations 2,175 - - 2,175 5,901
Donations 190 - - 190 1,977
Bar 130 - - 130 150
Other Income 20 - - 20 -
ChangingRoom Hire - - - - 450
- - - - -
Sub total(Gross income for
AR)		 (Gross income for
AR)
58,508		 - - 58,508 54,180
A2 Asset and investment sales,
(see table).
Realised Investment Gains
20,000
-
-
20,000
10,000
-
-
-
-
-
Sub total
20,000
-
-
20,000
10,000
Total receipts
78,508
-
-
78,508
64,180
~~——————~~
A3 Payments
Utilities 29,329 - - 29,329 29,269
Utilities - Unused advancepayments 5,250 - - 5,250 -
Maintenance 16,615 - - 16,615 18,601
Salaries & related staff Costs 14,672 - - 14,672 14,090
Deposit Refunds 4,960 - - 4,960 5,420
Cleaning 2,061 - - 2,061 3,022
Professional Fees 1,997 - - 1,997 -
Insurance 1,562 - - 1,562 3,872
Telephone 1,052 - - 1,052 -
Event Expenses 904 - - 904 -
Subscriptions 901 - - 901 -
Catering 830 - - 830 -
Hire Refunds 345 - - 345 -
Gifts 153 - - 153 -
Sundries 83 - - 83 7,547
- - - - -
Sub total 80,713 - - 80,713 81,821
A4 Asset and investment
purchases, (see table)
Private expenditure
-
-
-
-
-
-
-
-
-
Sub total
-
-
-
-
-
Total payments
80,713
-
-
80,713
81,821
~~——————~~
Net of receipts/(payments)
- 2,205
-
- - 2,205
- 17,641
A5 Transfers between funds
-
-
-
-
-
A6 Cash funds last year end
12,720
-
-
12,720
30,361
Cash funds this year end
10,515
-
-
10,515
12,720
~~===>~~

CCXX R1 accounts (SS)

07/03/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Details
CCLA COIF Charities Investment Fund Acc
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Barclays Community account 9721
Barclays Savings Account 0898
Petty Cash
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
5,390
-
5,000
-
125
-
10,515
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Charities
Investment Fund
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
232,546
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

07/03/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Old Stratford Parish Charity

On accounts for the year 29[th] February 2025 Charity no 304230 ended (if any) Set out on pages 3-4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 29/02/2025.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 7[th] March 2025 ~~AA |~~ Name: Lindsay Worville, BrackBridge Ltd Relevant professional ACMA qualification(s) or body (if any): Address: 24 Bridge Street Brackley NN13 7EW

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER