King's Sutton Millennium Memorial Hall and Health Centre Registered Charity: Kings Sutton Memorial Hall No: 304212 Chairman's Annual Report to the Annual General Meeting held 28 April 2025 This report has been prepared primarily for the purposes of it accompanying the Annual Return the Trustees have to provide to the Charity Commission and also for a wider audience in the 'King's Sutton Times,. It is intended to provide a brief overview of the organisation and finances of the Millennium Memorial Hall and Health Centre during the operating year 1 January- 31 Dember 2024. The organisation, trustees and Committee of Management The trust deeds specify that the composition of the Committee of Management should comprise four trustees elected at the Annual General Meeting together with up to four more co-opted trustees, as well as Representative Members appointed by twelve village organisations. The full committee meets once every three months- usually on the third Monday of the month in May, August, November and February - to decide upon policy, approve payments and to receive reports from the Hall Manager and the Management Sub- Committee. During the past year the latter has comprised the Chaimian, Bob Burrell, the Secretary, Ann Morton, the Treasurer, Nicole Grundy and Tim Inshaw. The Sub- Committee has continued to meet regularly between full trustee meetings to identify issues and make recommendations to the meetings of trustees. The charitable trust continues to employ a Hall Manager (16 hours per week) and a cleaner on a part-time basis (minimum of 5 hours per week). Hall During the last calendar year the two function halls have continued to be reasonably well used by a mixture of regular societies and clubs and occasional users. It has been particularly pleasing to see the continuation of the weekly Friday Coffee Club sessions following the retirement of Liz Al-Anazi. However (as the following report on finance makes clear) the trustees are examining how the website Might be upgraded to attract more business as Hall hiring charges remain the trust's main source of income. Health Centre The income of the Hall continues to be heavily subsidised by the rent reiVed from the rental of seven rooms within the Health Centre part of the building. The trustees aim to ensure that, as far as possible, the tenants continue to offer health or well- being services. At present the ground floor rooms are used by an audiologist (two rooms), a medical aesthetics clinician, a skin therapist and a hairdresser. The first floor rooms are used as the Parish Clerk's office and a clinical psychologists practice. lof3
King's Sutton Millennium Memorial Hall and Health Centre Registered Charity: Kings Sutton Memorial Hall No: 304212 Finance As detailed in the Treasurerfs separate report, the total income for the building (ie the Hall and the Health Centre) for 1 January- 31 Dember 2024, was £64.736. Total expenditure for the period was £62,815, meaning there was a small surplus of £1,921. This compares with previous surpluses of just over £14,000 for 2017, just under £11.000 for 2018 and just under £6.000 for 2019. This continuing trend of redUd surpluses is due to a number of factors but in the last year the trust has been hit by a triple whammy of increased costs - firstly, new energy prIS mean that during the winter months we have been paying up to almost £2,000 per month for gas and electricity- secondly, VAT on our energy use is now charged at 20% not 5% as previously; and thirdly, we are now charged business rates in the region of £1,200 per year where previously we reiVed a full rate relief. Over £25,000 of the yearfs expenditure was spent on MaIntenan/repairS and some significant building improvements which are detailed later in the report. Because of these financial pressures, the trustees felt that a 50/0 increase in hiring fees and rental charges with effect from 1 January 2025 was reasonable. For Insuran rebuilding costs the building is assessed at £3,300,000. Reserves remain healthy at over just under £184,000. Building Improvementslsignificant repairs During the year, the trustees agreed to engage a Surveyor {£2,000) to inspect the premises and to make strategic recommendations to help ensure the longevity of the building. His report (of over 60 pages) is still being considered, but includes a suggested Planned maintenan Programme over a number of years covering such matters as enhanced roof insulation. upgrading the toilets; re-pitching of the roof above the kitchen. The following major maintenance work has been undertaken during the year: redundant flUoresnt lighting in small hall upgraded to LED units (£2,500); small hall floor sanded and resealed (£4,000)" air-con unit in small hall repaired (£1,500). In addition the following work is programmed for the first quarter of 2025: replacement of fire control and indicator panel (£860); replacement of fluorescent lighting in large hall, corridor and Wcs with LED lighting ( £7,500); upgrading of gas boiler heating system controls (£1,500). 2of3
King's Sutton Millennium Memorial Hall and Health Centre Registered Charity: Kings Sutton Memorial Hall No: 304212 Personnel I would like to pla on record my thanks for the continued dedication and hard-work of the Secretary. Ann Morton and our outgoing Treasurer Nicole Grundy. Nicole who is having to reluctsntly Stand-dO due to family and work commitments. has fulfilled the role of Treasurer with great effectiveness and efficiency. I'm very grateful that she has agreed to stsy on to ensure a smooth hand-over with her successor. It has been a real pleasure to have worked with them both during what has again been quite a challenging year for the trust. Conclusion In conclusion. King's Sutton can be rightfully proud of the success of its Hall and Health Centre, both of which continue to be well used and financially secure. Bob Burrell - Chairman of Trustees I Committee of Management, April 2025 List of trustees 2024 Elected at 2024 AGM {4) Bob Burrell Chairman Nicole Grundy Treasurer (note.. Anne Martis, fOrnr Treasurer, was a Tmstee until Apn'l 2024) Ann Morton Secretsry Tim Inshaw Cowopted (upto 4) Anne Burrell Laura Boggeln Vacant (2) Organisations, Representstives (12) Ross Field Parish Council Lynn Warburton 50 Plus Club Anne Hayter Bridge Club David Loughran Garden Club Lynette Owen Lynn Reason Tony Carney Carole Hill Robert Sharpe Abby Lintern Vacant Vacant Mothers and Toddlers sequen Dan Grou.p Parochial Church Council Playing Fields Association Baptist Church School Govemors School PTFA 3of3
Klng's Sutton Millennlum Memorial Hall & Health Centre Registered Charity No.. 304212 Income & Expenditure Account 1st January- 31st Dernber 2024 As at 31st Doc 2024 Hiring Fees Health Centre (ground floor) eting rooms Ifirst floor) Subtract for 80% Occupancy Parish CounGil Donations Solar Panels- Feed In Tariff Salvation Amiy Misc Int8r> 33,723.25 19,793.20 4,023.50 0.00 2,075.00 0.00 2,982.89 155.34 854.81 1,327.27 35.074 20,140 6,930 Wages & Penon Ele¢tridty 17,968.87 5.CM)4.87 5,394.81 708.06 825.58 25.143.87 19,380 93% 83% 98% 58% Water Telephonellntemet General maintenance On8 off maintenan( Insurance Almin costs P4Jv & vffjbsite Subs & Li¢xn¢es Business Rates Bank Charges Mis¢ 65) 750 14,OGt) 109% 110% 180% 2, 100 119% 104% 150 2.862.53 182.28 55.98 1.066.94 887.81 112.Tl 2.800.25 62,814.62 59,830.00 95% 91% 28% 107% 89% 75% 200 200 285% 150 64,735.28 61.894.cNJ 105% 105% HSBC Bank Coventy Bsoc CCLA Investment account. 11,134.79 45,813.01 125,000.00 ,947.80 SBC Bank Coventy Bsoc CCLA Investment accounr 6.728.16 47,140.28 130,0ty).00 183.868.44 1,920.64 183,868.44 Totsls 183,868.44 ne Mana er Acco Balance 1st Jan 2024 Interest Balance 31st De¢ 2024 3054.46 56.33 3,110.79 . The money paid into th8 CCiA Investment account is shown on this report, but it is an equity fund whith was worth £345.999.58 on 31 Dec 2024. The Money Manager account holds refundable deposits from the tenants at the Health Centre. AER 1.89% at Eoy.
Kings Sutton Millennium Memorial Hall Registered Charty: Kings Sutton Memorial Hall No: 304212 RESERVES POUCY 2025 Reserves shall be accumulated to ensure that the facilities provided by the King's Sutton Millennium Memorial Hall shall be able. so far as is possible, to continue for 12 months in the event of adverse and unforeseen circumstances, and for the long-ten maintenance and reconstructionof the building fabric. There shall be tr0 Reserves Property Fund for the reconstruction and major refurbishment of the building fabric and a General Reserve for all other purposes including repair and replacement of itemslsystems inside and outside the building. This is to be achieved by: THE PROPERTY FUND- A DESIGNATED FUND This is a designated fund to be used for the reconstruction and major refurbishment of the building fabric. However, money held in this fund can, in extremis, be used for any other purposes. An addrtional amount of money (currently £5000) should be transferred, annually, into this fund from proffts made in-year. The target for this fund is to reach up to 50% of the estimated re-1lIding costs of the hall premises. (rhe current insurance valuation is £3,300,000). THE GENERAL RESERVE- AN UNRESTRICTED FUND The General Reserve should be nerther DeSnated nor Restricted. As such it is an Unrestricted Fund and can be used as a reserve in any way, induding as a means of addressing annual losses for short periods of time and to meet the costs of unbudgeted repair and replacement of major rtems wrthin in the interior or exterior of the building. The fund is fed by in-year surpluses and - under normal circumstances - it should be kept at a total value that is equivalent to at least 20% of annual income. REVIEW The Trustees will review this policy annually and will indude this policy document together with details of the Property Fund and the General Reserve in the Trustees Annual Report. ST RESERVES HELD @ 31 DECEMBER 2024 Property Fund: £346.000 held in the CCLA account. General Reserve: £53.868.44 held in the HSBC current account and Coventry Building Society. Signed Bob Butrell Chaimian: King's Sutton Millennium Memorial Hall Management Committee. Date: 11 Dl.2015
Independent examinerfs report to the trustees of King's Sutton Millennium Memorial Hall I report to the trustees on my examination of the accounts of King's Sutton Millennium Memorial Hall (the Trust) for the year erKled 31 December, 2024. Responsibilltles and basls of report As the charty trustees of the Trust, you are responsible for the pparatIOn of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examIne3 8tatsm•nt I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should b8 drawn in this report in order to enable a proper understanding of the accounts to be reached. W. Ronald Irvin Chartered Accountant Greenfields House, Banbury Lane, King's Sutton. Date: ap1 a&: 2oif