## **THE EDITH CATHERINE COWLEY MEMORIAL HALL Known as KILSBY VILLAGE HALL** ## **TRUSTEES ANNUAL REPORT to the ANNUAL GENERAL MEETING** ## **Wednesday 31st March 2021** ## **Registration No. 304210 Address: Hon Secretary, 12 Daventry Road, Kilsby, Rugby, CV23 8XF** ## **Governing Document: Trust Deed** Objectives: The Village Hall is to be used for the purposes of physical and mental training, recreational and social, moral and intellectual development through the facility of recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the parishioners of the Parish of Kilsby without discrimination on the grounds of the protected characteristics (“PCs”) set out in the Equality Act 2010. Details provided in the Equality & Diversity Policy The Charity is organised by 5 Elected Members and up to 11 Appointed Members and up to 4 Co-opted Members. Bankers: Santander Insurance Company: Aviva – Brokers Allied Westminster Following the 2020 Annual General Meeting the following persons were elected to the Management Committee Chairperson Christopher Spry Treasurer Tom Hindle Vice Chairperson Ruth Axtell Secretary Julie Bunyan Booking Secretary Marj Mills Appointed Auditor Brian Asbury The bookings for 19/20 remained very strong up to the first national lockdown. From March through to September 2020 the hall remained closed until restrictions were eased. Having completed a COVID-19 Assessment the hall slowly reopened to a limited number of users. Many groups were unable to return due to self-isolation. Many thanks to Marj Mills and Tom Hindle for their continued hard work and efforts handling the reopening of the hall, liaising with regular users and facilitating the implementation of the COVID-19 measures. Heather Rogers continues to provide cleaning services to the hall, which is very much appreciated. The Tennis Club lease renewal was delayed due to restrictions and will be progressed. During the first lockdown the hall benefited from a COVID-19 grant of £10K which sustained the hall during this period. In addition to this we received the legacy from Pamela Preston’s estate to the value of £61,756, which will be used to enhance the current facilities. All capital expenditure items have been funded by hire income, fund raising and grants. Bank deposit and current accounts remain strong. The hall retains a reserve of £15,987 for contingency purposes and good practice. Thank you to Brian Asbury for his continued support in finalising the year end accounts and auditing, The Committee would like to record their thanks for the support and help from volunteers and residents with the halls’ organised event during the first part of the year. Overall the hall is in a very strong position despite the difficult circumstances we all experienced during 2020. Hopefully with the easing of restrictions and the vaccination programme now gaining momentum we can look forward to a better year, The principal officers will be appointed at the first committee meeting following this Annual General Meeting. THE EDITH CATHERINE COWLEY MEMORIAL HALL KILSBY WLLAGE HALL REVENUE ACCOUNT FOR THE YB4R ENDED 31 ST OCT08ER 2020 Notes 2020 2019 VILLAGE HALL INCOME HI￿ of Hall Organrsed Events Tennis Club Ground Rent Donations Gfft Aid Tax Refund Hire of Equlpment 5159 825 350 61756 12222 2205 350 98 20 13 68110 GRANT5 INCOME 11200 10163 TOTAL INCOME 79310 25051 EXPENDITURE Wages Water & Sewerage Llcence5 & Insuranees Elertrl¢lty 1796 255 2738 285 1355 924 1140 1317 623 568 Postsge. Statiortery. Telephone, Advtg, Printing & Websste Repairs & Renewals Cleaning and Sundries Refuse Collettion Cost of organised Events Performing Rights Subscriptions Depreciation 418 8952 827 634 555 309 881 16519 1682 759 1085 306 979 TOTAL EXPENDITURE 17135 27776 62175 116 27251 160 Intere5t- National Savings Bank URPLUSI DEFICI FOR THE YEAR CARRIED TO THE BALANCE SHEET 62291 125651 THE EDITH CATHERINE COWLEY MEMORIAL HALL KILS8Y VILLAGE H BALANCE SHEET 31ST OCTOBER 2020 Notes 2020 2019 FIXED ASSETS 69694 71554 CURRENT ASSETS Oil Stock Debtors and Prepayments National Savings Bank Santander Cash In Hand 385 1356 15987 66726 321 84775 953 1205 15871 3489 246 21764 LESS :CURRENT LIABILITIES Creditors and Accruals 554 715 NEf CURRENT ASSET 84221 21049 153915 91624 FINANCEO BY". GI￿ AND TRUST FUND.. WILL TRUST. Edith C. Cowley (de￿sed) IFT: M Hamilton CovAey 325 325 3325 3325 ACCUMULATED FUND: Balance blfyvd 1st November 2017 Add". SurplusllDefiryt) frtrr year 88299 62291 90864 125651 150590 88299 153915 91624 THE EDITH CATHERINE OWL MEMORIAL HALL KILSBY VILLAGE HALL NOTE TO THE NT 1st0 TOBER 2 FIXED ASSETS Freehold Land Fumiture and and Buildin Fittin Total COST.. 8rou8ht forward Additions Carried forward 61768 38921 100689 61768 38921 100689 DEPRECIATION Brought forward Charge for the year 30114 881 30,114 881 Carrled forward 30995 30995 NET BOOK VALUE 8t 31st October 2020 61768 7926 69694 NET BOOK VALUE at 31st October 2019 61768 8807 70575 Depreciation is provided by the reducin8 balance method for Furniture & Fittings at IO% per annum. NOTES TO THE ACCOUNTS..... Balance Sheet Schedules-31 OCTOBER 2020 Oil Stock 612 litres at 62.95 er litre 385 Debtors & Pre ents Garden & Produce Association Laura Caffola Dog Training Youth Club Pla Fit2Burst Insurance Performing Rights Internet Domain 19 32 80 51 112 92 879 55 36 1356 Creditors and Accruals Deferred Income- Tennis Club lease Deferred Income- Wl Annual payment Anglian Water (Wave) EON Electricity Daventry Norse Phoenix 58 23 172 65 176 554 Independent examinerfs report to the trustees of The Edith Catherine Cowley Trust I report to the trustees on my examination of the accounts of the Edith Catherine Cowley Trust {the Trust) for the year ended 31 October 2020. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Chaiity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matter6 have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 . accounting records were not kept in respect of the Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the fom and content of accounts set out in the Charrties (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Brian Asbury ACMA CGMA 9 Rugby Road Kilsby Rugby Warks CV23 8XX 121412022