Treasurer’s Financial Report – Evenley Village Hall - as at 31/03/2021 –
2020/21 has been a year like no other in village hall activities, with basically no income from hiring out the hall during the Covid pandemic period.
Nevertheless, we maintained a strict control over our running costs, to minimise the impact of little rental income during this period.
However, Income/Receipts for the year is/are significantly boosted by grants from local government of £ 20,398 as follows –
June 2020 – Retail, Hospitality and Leisure grant of £ 10,000 – March 2021 – Lockdown Support grant for specific period £ 8,302.15 – March 2021 – Further Lockdown Support to end March £ 2,096.00 –
Without these support grants, our Income would have been £ 4,630 for the year, with Expenditure of £ 7,728 – a sizeable deficit in the circumstances.
Some other factors are to be highlighted from these accounts schedules -.
The village hall 200 club continues to be supported by local residents, and generates 50% profit towards the hall running costs – there remains some 8 numbers available should anyone wish to join the club.
At the beginning of the first lockdown, several user groups offered initial support to the hall, so we thank Cricket Club, Film Club, Bridge Club, and Gardening Society for their generosity. In addition, several residents donated cash back to the hall, so we thank them too.
We received £ 890 by way of an insurance claim this year, against the payment shown in previous year’s accounts of £ 1,218 as the cost of trace and access of underground water leakage. This was mentioned in last year’s report.
Running costs, such as Utilities, Cleaning, Repairs & Maintenance were all pegged back and monitored with weekly inspections by committee members.
Over 12 months ago, we commenced a programme of replacing the hall lighting with new LED lights, so this was completed at a shown payment of £ 1,193.
Insurance has remained unchanged, so a necessary cost of £ 1,265 is incurred at the normal level.
As a result of the underground water leakage, mentioned earlier, there became a need to reorganise pipework/radiators in the hall, incurring an outlay of £ 948.
Lastly, during the Covid pandemic, a deep clean of the hall was commissioned and defogging and sanitising equipment was purchased to ensure that the hall remained Covid secure. These payments amounted to £ 1,061.
Although we incurred a deficit in normal funds during 2020/21, the lockdown support grants have built up our reserves to a level of nearly £ 29,000. However, we remain uncertain as to the likely level of income from hall lettings in the future. We still await commitment from many of our user groups, with confirmation of their future plans. This may create a shortfall in income, thus reducing the reserve funds.
It is also intended to complete the 5 year refurbishment programme of the hall, by tackling the kitchen improvements, originally planned for last year.
The Committee wish to express thanks to Mark Gibb, who has again “examined” the accounts and records of the Village Hall , and with the hope that he might do the same again next year.
1[st] May 2021
Tony Stevens Treasurer
EVENLEY VILLAGE HALL RECEIFTS & PAYMENTS ACCOUNT - YEAR TO 31st MARCH 2021 Current 2020 21 Previous 2019 RECEIPTS Lettings - hire of hall "200" Club / Village Hall Club Covid lockdown SNCC grants Evenley Matters ~ 10 % Fete proceeds Insurance claim re trace/access below Donations - committee & residents Donations - clubs & societies Utili etc refund of costs 556.00 2,318.00 20,398.15 0.00 890.00 56.00 489.00 321.56 9,588.25 2,348. 00 0.00 534. 00 0.00 30.20 0.00 0.00 £ 25 028.71 12 500.45 PAYMENTS Gas Elettricity Water Cleaning Repairs & Maintenance Underground pipework trace/access Insurance Licence Fees Lottery Subscriptions ACRE Print, Post, Stat'y, Exp's, Profess'l etc Table, crockery, misc. kitchen Covid special cleaning equipment LED light replacement programme Own Funded 5 year plan annex floor Own Funded 5 year plan decoration Miscellaneous costs "200" Club / Village Hall Club prizes New Pipework after underground leak 454.40 274.31 236.24 251.05 562.58 0.00 1,265.15 0.00 40.00 80.00 0.00 1,061.04 1,193.43 0.00 0.00 155.54 1,207.00 948.00 1,165.55 483.95 502.53 1.492.00 1,669:341_ 1,218.24 1,218.41 20. 00 40. 00 123.99 227.29 0.00 0.00 1.304. 40 1.508. 00 155.52 1,155.00 0.00 £ 7 728.74 12 284.22 ' Excess of Receipts over Payments Excess of Payments over Receipts £ 17 299.97 216.23
EVENLEY VILLAGE HALL RECEIPTS & PAYMENTS ACCOUNT - YEAR TO 31st MARCH 2021 SUMMARY OF FUNDS Current 2020 21 Previous 2019 Opening Balance of Funds - April 11,662.75 11,446.52 Excess of Receipts over Payments ,' Excess of Payments over Receipts 17,299.97 216.23 Total Funds Available £ 28 962.72 11662.75 resented b Cash at Bank 28,567.70 11,017.39 Cash in Hand 395.02 645.36 £ 28962.72 1 1£ 11662.75 ,Mr A E (Tony). Stevens 'Treasurer i May 1st 2021 , Examination Re ort- I have examined the books and records of Evenley Village Hall for the period 1st April 2020 to 31st March 2021, as summarised and detailed above. In my opinion, these represent a true and accurate record of all the transattions , undertaken during this 12 month period. Mr Mark Gibb ' Rettory Farmhouse - Evenley ~ , Evenle Villa eHallisaRe istered Chari No. 304189 -