Cogenhoe & Whiston Annual Parish Meeting
Held on Wednesday 27[th] April 2022, 7.30pm at Cogenhoe & Whiston Village Hall, York Avenue, Cogenhoe, NN7 1NB
VH & PF Chairman’s Report to Cogenhoe and Whiston Annual Parish Meeting – 27th April 2022
Committee Changes
We welcomed Gina Goddard (as parish council representative), James Howes as Pre-school representative, Paula Foster (The Mud Kitchen Café) and Gareth Goddard as Cricket Club representative onto the committee over the last year. The committee consists of 4 parish councillors (under my chairmanship) and representatives from village organisations and significant village hall users. The Clerk to the Parish Council (Deborah Rush) is also clerk to this committee. We meet 2 monthly in a public meeting at the hall.
Village Hall Building Changes
Work was completed on the internal changes, to budget after a few snags were corrected. The floor in the back corridor is getting scratched. Subject to the cost, we intend to tile that and the area round the changing rooms.
The internal lights were replaced by brighter LED versions. We expect the cost of this to be paid back over less than two years. The lights in the toilets and some of the corridors were also give movement sensors. The outside floodlights were all replaced with LED bulbs with dawn to dusk sensors.
Other minor internal work included a repaint (by the Mud Kitchen) of the York Room and the sorting of the plugs in the York Room so they are on a different circuit to the heaters.
A number of items were purchased for the hall over the year. The include, 3 table trolleys, partitions for the main hall, a cooker for the new kitchen, a new hoover, a portable sound system, an outside water tap, a grit bin, a ‘real’ Xmas tree for outside and an artificial one for inside. Finally, WIFI was installed for the use of the users of the hall.
Mud Kitchen Cafe
The kitchen was refurbished by the village hall at a cost of £12,000. The Mud Kitchen then installed their own appliances.
The kitchen opened on 14[th] August 2021 and opens 5 days a week – Wednesday to Sunday. According to the owners they have had a successful start. They have organised a number of events themselves including some craft related and they run a monthly farmers market in the main hall. The hall purchased a cover for their outside door to protect people from the rain.
Cricket Club
The cricket team returned to the playing fields with their first proper match on the 2[nd] of May 2021. The village hall committee are delighted to have the club using our facilities and the club are pleased to be back.
The state of the playing field grass has greatly improved due to its regular cutting by the club during the cricket season (thanks to Paul and Daniel as the main ‘cutters’). The village hall committee also contracted with the club to cut the grass over the winter time. Again, that has much improved the grass.
The playing field now would benefit from some weedkiller and maybe a ‘spiking’. The committee and the club are in discussion about how to achieve this.
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Play Fields and Play Area
2 extra swings were purchased and installed outside the fenced off play area. A flat and a basket swing.
The basketball net was to be moved to next to the play area and a new playing surface installed. A thermoplastic cycling area was installed where the basketball net used to be.
The skate board park was removed as part of the installation of the cricket wicket and turf was laid in its place partially funded by the cricket club.
2 picnic benches and two further benches with covers were installed by the play area. The fence from the skateboard park was installed along the car park, A path of paving slabs will be laid next month across the front of the village hall from the mud kitchen doorway alongside the hall to the back gate entrance. The main car park gate will be moved soon.
Football pitch
We have continued with our existing football team (Delapre FC) and have no significant problems of any sort with their use. They now are using the changing rooms which they stopped using during the pandemic.
The two portable goals have proved popular as they are often to be seen in various positions around the playing field.
There is an issue with goal mouths, in particular with the one nearest the cricket wicket. This will need to be addressed in the short term.
Hall Bookings
Thanks to the efforts of our Parish Clerk (Deborah) and the improved hall facilities we have had a significant rise in the number of bookings for the hall. There have been a number of one-off bookings – primarily for children parties but we have also recently added a 3 times a week outside fitness class. We have also had a football class and a children’s drama class. We continue to have many future new bookings. Given that this is our main source of income (aside from the Mud Kitchen Café and the Preschool) this is most encouraging.
Santa visited the hall in early December at his grotto. All children (and adults) seemed to enjoy his visit.
After a 5 year freeze, we slightly increased the hourly usage fee for all users.
Community Outreach
The Parish Council now employs Madeline (Maddie) Adams to increase our community outreach. This will be part of the Parish Councill report.
We also have a weekly prescriptions collection service from Denton Surgery. You sign up at the collection time or with the surgery and get your prescription delivered to the village hall. Date and times are listed in the Parish Magazine.
Future projects
We are keen to make our hall more ‘green’. The LED lighting has helped but we have commissioned an Energy Performance Certificate to help us decide how best we can improve our hall. In the meantime, we are getting quotes to finish off the insulation in the main hall where the stage used to be and for sound baffles in the main hall to improve the acoustics.
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Se¢tion'.A Independent Examiner's Report Report to the trusteesl members of OG&t4HoL r WIST01 PAKI*H Co&)LIL SOL£ T£u5T£e On accounts for the year ended 31.3. 2012. Charity no {if any) 30141 bs Sèl oul on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust"} for the year ended Responslbilltles and As Ihe charity trustees, you are responsible for the preparation of the basis of report accounts in accordanc8 Wlth the Charities Act 2011 ('the Act"). I report in réspect of my examination of the Trust's accounts carri8d out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Diroctions given by the Charlty Commission under section 145(5Mb) of the Aci. Independent examlnerfs statement u I have completed my examin8tion. I confimi that no material matlers have come lo my attention ) in connection with the examination which gN8s me cause to believe that in, any material respect,: the accounting records were not kept in accordance with section 130 of the Act; or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements ncerning the form and content of accounts set out in the Charilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delète the words in the brackets rf they do not apply. Dato: Slgned: Namo: IIFFifHS Relevant professlonal quallficatlon(sl or body (If any): CHARI£0 OF IChEIJ. IER October 2018
Address: A CHLJQC¥ WA 11-K)DoN) K)fr4Tr 1 Ljt Section B Disclosure Only complete rf the examiner ne8ds to highlight matters of concern (see CC32, Independent examination of charity accounts: diredions and guidance for examiners). Glve here detalls of any itèms that tho examlnor wishes to disclose. KJO ¥4&ktrws . IER October 2018