Barby Village Hall
Annual Report and Accounts
Charity Commission Reference Number 304159
Barby Village Hall 1[st] January to 31[st] December 2025
Aims and Organisation
Barby Village Hall was registered under the Charities Act 1960 (Number 304159) and the governing instrument is a conveyance dated 11 January 1952. The main aim is to hold in trust and to manage the Barby Village Hall for the benefit of the inhabitants of the Parish of Barby.
Officers
The following officers served throughout the year:
Chairman Bryan O’Reilly Treasurer Mike Grange Secretary Gill Leppard Minutes Secretary Sue Hives
Other Trustees
During the year, Trustees were appointed from various Barby organisations (as users of the hall) as well as up to four trustees appointed at the Annual General Meeting.
Bankers
CAF Bank. The COIF Charity Funds.
Trustees responsibility for the accounts
Charity Law requires the Trustees to prepare statement of accounts for each financial year, which accounts shall give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources for that period. In preparing those financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
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Prepare the financial statements on the going concern basis unless it inappropriate to presume that the Charity will continue in operation
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To value assets and liabilities in accordance with the Statement of Recommended Practice Accounting by Charities.
The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity’s transactions and to disclose with reasonable accuracy at any time the financial position of the Charity; and to enable them to ensure that any statements of account comply with the requirements of the Charity (Account and Reports) Regulations 1995. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Barby Village Hall 1[st] January to 31[st] December 2025
Treasurer's Report
Our total income for 2025 was £1,292 lower than in 2024 mainly as a result of a reduction in revenue from hall lettings of £1,456. This follows a fall of £1,922 in hall lettings the previous year. Fund raising, in the form of events (Quiz/ABBA/Camel Racing), sale of crafts and the book swap café boosted our income by £4,032.
Expenditure in 2025 was considerably higher than in recent years, in terms of both planned capital expenditure and unforeseen repair/maintenance costs.
The major expenses were for the new chairs £4,854, electrical repairs £4,232, CCTV replacement £1,872 and drain clearance £672. In total the maintenance, repair and running costs were £15,310 in 2025 compared to £4,948 in 2024. A grant of £1,500 from the Parish Council towards the chairs and another, that is to be added into the 2026 accounts, for £936 has helped offset these costs.
The general running costs of caretaking, cleaning and utilities were slightly down on the previous year.
Overall, although we made a loss of £4,042 for the year, our financial position remains sound. The events of 2025 do however demonstrate the need to maintain a substantial reserve, and add to it most years, in order to allow for times when substantial, planned for or unforeseen, expenses occur.
We are grateful to the Parish Council for their continued support, especially in providing the broadband connection, an essential and expected feature of any facility open to the public.
I would like to thank Ian Webb for auditing the accounts and preparing the “Annual Report and Accounts” for submission to the Charities Commission and Village Hall AGM.
M J Grange Treasurer
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Barby Village Hall 1[st] January to 31[st] December 2025
Chairman's Report
We have had another successful year with various fundraising activities taking place particularly an ABBA tribute act, Camel Racing and a Quiz. All of these were well attended and as well as raising funds for the Village Hall helped create community interest.
The Breakfast Club, as always, was very well received and the Community Café went from strength to strength. A big thank you to all the volunteers that make these events happen.
We have had some exceptional costs this year. We purchased new chairs to be used in the Main Hall. These replace the old grey ones and we can now offer matching chairs to large event hirers, such as weddings. Some major electrical work was required to bring us to code and the CCTV system was replaced.
We are very grateful to the Parish Council for helping us with some of these large expenses and also for arranging the supply of our free broadband.
Hire charges and caretakers contracts were reviewed and minor adjustments were made.
Finally, I would like to thank the Committee members for their help and support throughout the year.
Bryan O’Reilly Chairman
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Barby Village Hall 1[st] January to 31[st] December 2025
Report of the Trustees
The Trustees herewith present their report and accounts for the year ending 31[st] December 2025.
Summary of the Financial Year 2025
At the end of the year the following are the balances of the Hall’s funds.
| COIF Deposit Accounts | £33,747 |
|---|---|
| CAF Current Account | £32,047 |
| Cash in hand | £152 |
Reporting Accountants Report
The accounts shown on pages 5 to 8 have been examined and agree with the bank statements and other relevant documents made available to me.
Ian W Webb ACMA, CGMA
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Barby Village Hall 1[st] January to 31[st] December 2025
Financial Statement for the year ending 31[st] December 2025
| Income | 2025 | 2024 |
|---|---|---|
| Hall Lettings | 20,138 | 21,594 |
| Fund Raising | 4,032 | 5,284 |
| Donations & Grants Received | 1,610 | - |
| Interest Received | 1,450 | 1,644 |
| Total Income | 27,230 | 28,522 |
| Expenditure | 2025 | 2024 |
| Cleaning& Caretaking | 9,157 | 9,745 |
| Heating& Lighting | 3,733 | 3,828 |
| Insurance | 1,723 | 1,657 |
| Non Domestic Rates | 652 | 667 |
| Water Rates | 697 | 581 |
| Maintenance,Repairs & SundryExpenses | 15,310 | 4,948 |
| Total Expenditure | 31,272 | 21,426 |
| 2024 7,096 112,573 119,669 |
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| 2025 | 2024 | |
| Income less Expenditure | (4,042) | 7,096 |
| General Fund brought forward | 119,669 | 112,573 |
| General Fund carried forward | 115,627 | 119,669 |
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Barby Village Hall 1[st] January to 31[st] December 2025
Balance Sheet as at 31[st] December 2025
| Balance Sheet as at 31st December 2025 | ||
|---|---|---|
| 2025 | 2024 | |
| Fixed Assets | ||
| Tangible Assets(Note 1) | 68,348 | 68,348 |
| Current Assets | ||
| Stocks(Oil estimated) | 222 | 933 |
| Debtors(Note 3) | 2,037 | 1,626 |
| COIF short term deposits | 33,747 | 32,364 |
| Cash at Bank and in hand | 32,200 | 37,392 |
| Creditors and Accruals | (250) | (317) |
| TOTAL ASSETS LESS LIABILITIES | 136,304 | 140,346 |
| 2025 | 2024 | |
| Capital Reserve(Note 5) | ||
| OpeningBalance | 20,677 | 20,677 |
| ClosingBalance | 20,677 | 20,677 |
| General Fund | ||
| OpeningBalance | 119,669 | 112,573 |
| Movement | (4,042) | 7,096 |
| ClosingBalance | 115,627 | 119,669 |
| TOTAL ASSETS EMPLOYED | 136,304 | 140,346 |
Notes:
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1) Fixed assets. The balance comprises assets at cost £207,679 (2024, £207,679) less grants received £131,019 (2024, £131,019) and accumulated depreciation of £8,312 (2024, £8,312). The depreciation charge for the year was £Nil (2024, £Nil).
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2) The Trustees would like to thank Barby Parish Council for continuing to support Barby Village Hall and especially for the grant of £1,500 towards the cost of replacing some of the chairs.
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3) Debtors comprise outstanding lettings of £1,161 (2024, £730), and prepayments of £876 (2024, £896).
4) The Capital Reserve represents the value of the Village Hall land and buildings at the time of transfer to the Trustees.
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Barby Village Hall
1[st] January to 31[st] December 2025
Accounting Policies
Basis of Accounting
The statement of accounts have been prepared in accordance with the provisions of the Charity (Accounts and Reports) Regulations 1995 and Statement of Recommended Practice Accounting by Charities subject to the guidance contained in the statement Accrual Accounting for the smaller Charity
Income
Donations and legacies are accounted for when received by Barby Village Hall Other income is accounted for on an accruals basis as far as it is prudent to do so.
Gifts in kind
The Village Hall receives the benefit of work carried out by volunteers, and no value is placed on this.
Grants
Revenue grants are credited to the income and expenditure account when the grants are received. Grants received in connection with capital projects are deducted from the value of fixed assets and credited to the income and expenditure account over the useful life of the asset concerned where the asset is depreciated.
Depreciation
Depreciation is provided at the following rates to write each asset off over its estimated useful life.
Freehold Property (inc. Major Refurbishment Costs) not depreciated Fixtures & Fittings 20% straight line
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