Barby Village Hall
Annual Report and Accounts
Charity Commission Reference Number 304159
Barby Village Hall 1[st] January to 31[st] December 2024
Aims and Organisation
Barby Village Hall was registered under the Charities Act 1960 (Number 304159) and the governing instrument is a conveyance dated 11 January 1952. The main aim is to hold in trust and to manage the Barby Village Hall for the benefit of the inhabitants of the Parish of Barby.
Officers
The following officers served throughout the year:
Chairman Bryan O’Reilly Treasurer Mike Grange Secretary Gill Leppard Minutes Secretary Sue Hives
Other Trustees
During the year, Trustees were appointed from various Barby organisations (as users of the hall) as well as up to four trustees appointed at the Annual General Meeting.
Bankers
CAF Bank. The COIF Charity Funds.
Trustees responsibility for the accounts
Charity Law requires the Trustees to prepare statement of accounts for each financial year, which accounts shall give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources for that period. In preparing those financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
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Prepare the financial statements on the going concern basis unless it inappropriate to presume that the Charity will continue in operation
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To value assets and liabilities in accordance with the Statement of Recommended Practise Accounting by Charities.
The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity’s transactions and to disclose with reasonable accuracy at any time the financial position of the Charity; and to enable them to ensure that any statements of account comply with the requirements of the Charity (Account and Reports) Regulations 1995. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Barby Village Hall 1[st] January to 31[st] December 2024
Treasurer's Report
After the turmoil of the COVID years, followed by high inflation in 2022 and 2023, this last year has been slightly more settled. We are still not back to the more predictable pre COVID times but our position in terms of income and expenditure is stable and very similar to last year.
Our income from lettings was about 9% lower in 2024 but more from fund raising and interest on savings resulted in our overall income actually being £250 greater in 2024, than in 2023. The biggest fundraiser for the year was the Bookswap Café which raised £1,350 with the incomes from the Camel Racing, Bingo, Quiz and Jazz Lunch adding a further £3,373. Donations from the Breakfast Club and sale of crafts raised a further £240. Many thanks to all those involved.
In 2024 we made a profit of £7,096 and overall, our trading position remains very stable.
We are grateful to the Parish Council for their continued support, especially in providing the broadband connection, an essential and expected feature of any facility open to the public.
I would like to thank Ian Webb for auditing the accounts and preparing the “Annual Report and Accounts” for submission to the Charities Commission and Village Hall AGM.
M J Grange Treasurer
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1[st] January to 31[st] December 2024
Barby Village Hall
Chairman's Report
First and foremost, I would like to express my gratitude to my predecessor, Keith Ingram, for his dedicated service as Chairman of the Village Hall.
Throughout the year several fundraising activities have been conducted, these events have been well-received and contribute to maintaining our financial stability and sustainability.
Several maintenance issues were addressed during the year, mainly by Committee members, including tasks such as painting and minor repairs. Committee members promptly addressed and repaired the wind damage sustained by one of the windows in the School Room. The overgrown hedges of the rear car park received attention, and the CCTV camera system was inspected, cleaned, and deemed serviceable for another year or two. The Village Hall sign has been renovated, and new barriers have been installed in the car park.
We consistently inspect, maintain, and enhance the Village Hall to ensure that this vital asset to village life remains in excellent condition for future generations. To this end we have a programme of maintenance and improvements that ensures we achieve our aims.
Hire charges and caretaker contracts were reviewed, and minor adjustments were made.
Finally, I would like to thank committee members for their help and support throughout the year.
Bryan O’Reilly Chairman
Report of the Trustees
The Trustees herewith present their report and accounts for the year ending 31[st] December 2024.
Summary of the Financial Year 2024
At the end of the year the following are the balances of the Hall’s funds.
| COIF Deposit Accounts | £32,364 |
|---|---|
| CAF Current Account | £37,100 |
| Cash in hand | £292 |
Reporting Accountants Report
The accounts shown on pages 5 to 7 have been examined and agree with the bank statements and other relevant documents made available to me.
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Barby Village Hall 1[st] January to 31[st] December 2024
Financial Statement for the year ending 31[st] December 2024
| Income | 2024 | 2023 |
|---|---|---|
| Hall Lettings | 21,594 | 23,516 |
| Fund Raising | 5,284 | 3,285 |
| Donations & Grants Received | - | 150 |
| Interest Received | 1,644 | 1,318 |
| SundryIncome | - | - |
| Total Income | 28,522 | 28,269 |
| Expenditure | 2024 | 2023 |
| Cleaning& Caretaking | 9,745 | 9,958 |
| Heating& Lighting | 3,828 | 4,224 |
| Insurance | 1,657 | 1,541 |
| Non Domestic Rates | 667 | 413 |
| Water Rates | 581 | 539 |
| Maintenance,Repairs & SundryExpenses | 4,948 | 2,648 |
| Expenditurepaid bythe Parish Council | - | 150 |
| Depreciation | - | - |
| Total Expenditure | 21,426 | 19,473 |
| 2024 | 2023 | |
| Income less Expenditure | 7,096 | 8,796 |
| General Fund brought forward | 112,573 | 103,777 |
| General Fund carried forward | 119,669 | 112,573 |
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Barby Village Hall 1[st] January to 31[st] December 2024
Balance Sheet as at 31[st] December 2024
| Balance Sheet as at 31st December 2024 | ||
|---|---|---|
| 2024 | 2023 | |
| Fixed Assets | ||
| Tangible Assets(Note 1) | 68,348 | 68,348 |
| Current Assets | ||
| Stocks(Oil estimated) | 933 | 800 |
| Debtors(Note 3) | 1,626 | 2,190 |
| COIF short term deposits | 32,364 | 30,787 |
| Cash at Bank and in hand | 37,392 | 31,465 |
| Creditors and Accruals | (317) | (340) |
| TOTAL ASSETS LESS LIABILITIES | 140,346 | 133,250 |
| 2024 | 2023 | |
| Capital Reserve(Note 5) | ||
| OpeningBalance | 20,677 | 20,677 |
| ClosingBalance | 20,677 | 20,677 |
| General Fund | ||
| OpeningBalance | 112,573 | 103,777 |
| Movement | 7,096 | 8,796 |
| ClosingBalance | 119,669 | 112,573 |
| TOTAL ASSETS EMPLOYED | 140,346 | 133,250 |
Notes:
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1) Fixed assets. The balance comprises assets at cost £207,679 (2022, £207,679) less grants received £131,019 (2022, £131,019) and accumulated depreciation of £8,312 (2022, £8,312). The depreciation charge for the year was £Nil (2022, £Nil).
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2) During the year Barby Parish Council provided prizes for various Village Hall fund raising events amounting to £89. The Trustees would like to thank Barby Parish Council for continuing to support Barby Village Hall.
3) Debtors comprise outstanding lettings £730 (2023, £1,334), and prepayments of £896 (2023, £856).
4) The Capital Reserve represents the value of the Village Hall land and buildings at the time of transfer to the Trustees.
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Barby Village Hall 1[st] January to 31[st] December 2024
Accounting Policies
Basis of Accounting
The statement of accounts have been prepared in accordance with the provisions of the Charity (Accounts and Reports) Regulations 1995 and Statement of Recommended Practice Accounting by Charities subject to the guidance contained in the statement Accrual Accounting for the smaller Charity
Income
Donations and legacies are accounted for when received by Barby Village Hall Other income is accounted for on an accruals basis as far as it is prudent to do so.
Gifts in kind
The Village Hall receives the benefit of work carried out by volunteers, and no value is placed on this.
Grants
Revenue grants are credited to the income and expenditure account when the grants are received. Grants received in connection with capital projects are deducted from the value of fixed assets and credited to the income and expenditure account over the useful life of the asset concerned where the asset is depreciated.
Depreciation
Depreciation is provided at the following rates to write each asset off over its estimated useful life.
Freehold Property (inc. Major Refurbishment Costs) not depreciated Fixtures & Fittings 20% straight line
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