Barby Village Hall
Annual Report and Accounts
Charity Commission Reference Number 304159
Barby Village Hall 1[st] January to 31[st] December 2021
Aims and Organisation
Barby Village Hall was registered under the Charities Act 1960 (Number 304159) and the governing instrument is a conveyance dated 11 January 1952. The main aim is to hold in trust and to manage the Barby Village Hall for the benefit of the inhabitants of the Parish of Barby.
Officers
The following officers served throughout the year:
| Chairperson | Keith Ingram |
|---|---|
| Treasurer | Mike Grange |
| Secretary | Gill Leppard |
| Minutes Secretary | Sue Hives |
Other Trustees
During the year, Trustees were appointed from various Barby organisations (as users of the hall) as well as four trustees appointed at the Annual General Meeting.
Bankers
CAF Bank. The COIF Charity Funds.
Trustees responsibility for the accounts
Charity Law requires the Trustees to prepare statement of accounts for each financial year, which accounts shall give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources for that period. In preparing those financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
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Prepare the financial statements on the going concern basis unless it inappropriate to presume that the Charity will continue in operation
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To value assets and liabilities in accordance with the Statement of Recommended Practise Accounting by Charities.
The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the Charity’s transactions and to disclose with reasonable accuracy at any time the financial position of the Charity; and to enable them to ensure that any statements of account comply with the requirements of the Charity (Account and Reports) Regulations 1995. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Barby Village Hall 1[st] January to 31[st] December 2021
Report of the Trustees
The Trustees herewith present their report and accounts for the year ending 31[st] December 2021.
Treasurer's Report
It has been another turbulent year in terms of the use of the hall and income raised from hire charges. Very little use of the hall was possible in the first eight months of the year and just when we thought the tide had turned and mask wearing and constant cleaning were a thing of the past Omicron struck and some restrictions returned. Many of the activities the hall is used for were exempt from many of the restrictions and most groups continued to operate but acted responsibly and took measures to mitigate the risks. What 2022 will bring remains to be seen but hopefully we can get back to a full programme of activities and pre pandemic revenue streams. We have already seen most groups return and new activities start up.
COVID grants have meant that the Village Hall remains in a sound financial position. Hopefully we can have a near normal year in 2022 and so be in a better position to predict future income and expenditure. This will help us to make plans for further improvements to the building, organise social events and promote varied use of the hall for the benefit of Barby residents.
Like everybody else our energy costs are set to increase substantially in the next year. The decision to replace all the lighting throughout the building with LED’s over the past few years was certainly a wise one. The biggest planned expenditure for the year to come is the replacement of the flat roof that runs along the centre of the building and repairs to other parts of the roof, guttering and facias.
Despite the temptation to raise hire charges in line with increased inflation we have decided to stick with our approach of making significant changes only every four years. This hopefully will encourage use of the hall facilities and a return to a full programme of the social activities we have all missed over the past two years. Many thanks to the Parish Council for their support in providing the broadband connection and to Ian Webb for not only auditing the accounts but his expertise in setting up the accounting software each year.
M J Grange Treasurer
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Barby Village Hall 1[st] January to 31[st] December 2021
Chairman's Report
We looked forward to a de-restricted COVID 19 during 2021, however this was not to be so for at least two thirds of the year, with only the latter three months on to a near normal footing, observing government guidelines as they evolved. At this point in time may I thank Mike Grange on behalf of the committee for the work he has done over the past two years keeping us informed of the changing COVID 19 legislation as it evolved and also pursuing any grants over the same period as they became available.
During the year due to changes within their groups representatives and elected members stood down. Steve Gee was replaced by Gareth Champion for badminton and Karen Page and Dominic Fischer will be replaced in due course. We thank all concerned for their time in office.
The refurbishment of the “Old Doctor’s Room” and “Old School Room” was completed during early 2021 and new radiators were installed where required. We have also had two new cookers fitted in the kitchen. The approved repairs to the roof should be complete by summer 2022.
We are currently reviewing the cleaner’s and caretaker’s contracts in line with the current financial situation due to the loss of Pre School activity and decrease in hiring to COVID 19 restrictions.
The introduction of the Book & Jigsaw Swap Café on the first and third Mondays and the joint venture of the Kurling and Bowls groups on a Tuesday afternoon have been well received and contribute to the much-required income. Once again may I thank the committee and officials for their time, help and support over the past difficult year.
Keith N Ingram Chairman
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Barby Village Hall I'JAnYwto31"Dts¢mb¢2021 Sttmmary of the Flmanclal Year 2021 At the end of the ear the followin Coll• De sit A¢Lounts CAF Curr¢nt Account in hand are the balances of ihe Hall's fimds. £28 245 £31719 Chairperson Treasurer Reportlng A¢¢ountnts Repo The aOuntS shown un S to 7 hav¢ been examinLd dind age wilh th¥ bank statements and other relevant documents made available to me. Signed. Date lan W Webb ACMA. CGMA Page 5
Barby Village Hall 1[st] January to 31[st] December 2021
Financial Statement for the year ending 31[st] December 2021
| Income | 2021 | 2020 | |||
|---|---|---|---|---|---|
| Hall Lettings | 9,534 | 7,898 | |||
| Fund Raising | 1,074 | 464 | |||
| Donations & Grants Received (Note 3) | 16,747 | 11,978 | |||
| Interest Received | 3 | 70 | |||
| Sundry Income | - | - | |||
| Total Income | 27,358 | 20,410 | |||
| Expenditure | 2021 | 2020 | |||
Cleaning & Caretaking |
4,019 | 4,235 | |||
| Heating & Lighting | 1,476 | 1,866 | |||
| Insurance | 1,253 | 1,250 | |||
| Water Rates | 270 | 249 | |||
| Maintenance, Repairs & Sundry Expenses | 3,957 | 3,921 | |||
| Expenditure paid by the Parish Council | 651 | 581 | |||
| Depreciation | - | - | |||
| Total Expenditure | 11,626 | 12,102 | |||
| 2021 | 2020 | ||||
| Income less Expenditure | 15,732 | 8,308 | |||
| General Fund brought forward | 86,936 | 86,936 | |||
| General Fund carried forward | 110,976 | 95,244 |
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Barby Village Hall 1[st] January to 31[st] December 2021
Balance Sheet as at 31[st] December 2021
| 2021 | 2020 | |||
|---|---|---|---|---|
| Fixed Assets | ||||
| Tangible Assets (Note 1) | 68,348 | 68,348 | ||
| Current Assets | ||||
| Stocks (Oil estimated) | 692 | 330 | ||
| Debtors (Note 4) | 1,453 | 744 | ||
| COIF short term deposits | 28,245 | 28,242 | ||
| Cash at Bank and in hand | 33,098 | 18,326 | ||
| Creditors and Accruals | (183) | (69) | ||
| TOTAL ASSETS LESS LIABILITIES | 131,653 | 115,921 | ||
| 2021 | 2020 | |||
| Capital Reserve (Note 5) | ||||
| Opening Balance | 20,677 | 20,677 | ||
| Closing Balance | 20,677 | 20,677 | ||
| General Fund | ||||
| Opening Balance | 95,244 | 86,936 | ||
| Movement | 15,732 | 8,308 | ||
| Closing Balance | 110,976 | 95,244 | ||
| TOTAL ASSETS EMPLOYED | 131,653 | 115,921 |
Notes:
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1) Fixed assets. The balance comprises assets at cost £207,679 (2020, £207,679) less grants received £131,019 (2020, £131,019) and accumulated depreciation of £8,312 (2020, £8,312). The depreciation charge for the year was £Nil (2020, £Nil).
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2) During the year Barby Parish Council provided the WIFI facilities at the hall with a grant of £651 (2020, £581). The Trustees would like to thank Barby Parish Council for continuing to support Barby Village Hall.
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3) Donations and Grants received include £16,747 (2020, £11,334) of grants from Daventry District Council in respect of the National and Local Restrictions Support Grants relating to the Covid-19 pandemic.
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4) Debtors comprise outstanding lettings £788 (2020, £94), and prepayments of £665 (2020, £650).
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5) The Capital Reserve represents the value of the Village Hall land and buildings at the time of transfer to the Trustees.
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Barby Village Hall 1[st] January to 31[st] December 2021
Accounting Policies
Basis of Accounting
The statement of accounts have been prepared in accordance with the provisions of the Charity (Accounts and Reports) Regulations 1995 and Statement of Recommended Practice Accounting by Charities subject to the guidance contained in the statement Accrual Accounting for the smaller Charity
Income
Donations and legacies are accounted for when received by Barby Village Hall Other income is accounted for on an accruals basis as far as it is prudent to do so.
Gifts in kind
The Village Hall receives the benefit of work carried out by volunteers, and no value is placed on this.
Grants
Revenue grants are credited to the income and expenditure account when the grants are received. Grants received in connection with capital projects are deducted from the value of fixed assets and credited to the income and expenditure account over the useful life of the asset concerned where the asset is depreciated.
Depreciation
Depreciation is provided at the following rates to write each asset off over its estimated useful life.
Freehold Property (inc. Major Refurbishment Costs) not depreciated Fixtures & Fittings 20% straight line
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