Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 1st North Walsham Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address Scout Association Midland Road North Walsham Postcode Names of the charity trustees who manage the charity (rhese wlll t* publtsljed in the annuèlreport oflhe charity andthe Gh8Aity Rryster rfrew*ng fora Reglstered Charity with a ch&nty regula Trustee Name Office (if any Dates acted if not for whole year All Bur ess Laura Cowell Claire Bumfre Victoria Reed Gill Williams Gail S ncer Sall Weekes LavKence Scott Ma I n Evans Treasurer frorn 2111124 from 1517123 from 1517123 Secreta to 3113124 1517123-2914124 from 13111123 Interim Chair 10 11 12 13 14 15 Names and addresses of advisers {optional information but encouraged as best practice) (These willbe wblished in Ihe annuolrepyl of the charityl Type of advisor Group Adviser Health & Safety Name Graham Vann Address 55 Acorn Road North Walsham NR28 OUA 1 LT700001 {27 February 2024) Section B Structure: governance and management Description of the charity's trusts Type of governing document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. {e.g. trust deed, constitution} How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods {e.g. appointed by, elected by) The Trustees are appointed in accordan￿ wth the Policy, Organisation and Rules of The Scout Association. Additional governan￿ issues (optional information but encouraged as best practice) You may choose to include additional information, vthere relevant, al)out'. The Group is managed by the Group Trustee Board, the Members of which are the 'Charity Trustees, of the Scout Group ￿lch is an educational charity. As charity trustees they are responsible for complying wth legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees and meets every 3 months. Members of the Trust& Board complete Being a Scouts Trustee learning wthin the first 6 months ofjoining the Board. The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good ￿rkIng order. and everyone follow3 legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life Policies and prO￿dureS adopted for.. a} the induction and training of trustees- b) trustee, consideration of major risks and the systems and procedures to manage them 2 LT700001 (27 February 2024) Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisalions such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident Insuran￿ policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there Wds a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case 3 LT700001 (27 February 2024) scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there ￿ds a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control {Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, emp0￿Enng them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts are guided by these values.. Integrity - We act wth integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and tske care of the world in vthich we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference. we c( operate wth others and make friends. The Scout Method Scouting takes place vthen young people, in partnership with adults, work together ba*d on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects ning. Section Teams undertaking appropriate learning. All m 4 LT700001 (27 February 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, ￿ere relevant, about.. policy on grantmaking. contribution rnade by volunteers- policy on investments. All volunteers have gone above and beyond expectations to ensure scouting continues for the young people of North Walsham and surroundin area. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievernents of the charity during the year New adults have joined the leadership team. Plans for necessary repairs or refurbishment of the Scout HQ are under consideration and a team has been set up to obtain the necessary funding for this. At least 3 quotes will be obtained and a ro ect mana era inted. Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £25000. The Group held reserves of approximately EX against this at year end. This is above the levellbelow required for operating expenses. However this can be explained by Quantify and explain any designations Details of any f unds materially in delicit (circumstances plus steps to eliminate) 5 LT700001127 February 2024) Further financial review details (optional information) You may choose to include additional information, ￿ere relevant, about: the charity's principal sources of funds (including any fundraising}', Investment Policy (Specimen 1 The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. how expenditure has supported the key objectives of the charity. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. investment policy and objectives; Investment Policy (Specirnen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Ongoing monitoring of income and expenditure. Regular mo Section G Declaration The trustees declare that they have approved the trustees. report above Signed on behalf of the charity's trustees Signature{s) Full name{s) Maryl n Evans Position leg Secretary, Chair) Interim Chair Date 6 LT700001 (27 February 2024) 1st North Walsham Group Recei ts and Pa ments Account For the year from 11412023 To 311312024 Receipts and payments Current Year Restricted Designated funds funds Prevous yr Unrestricted funds Totsl funds Total funds Receipts {change rows as needed) Donations, legacies and similar income Membership subscri lions Subtotal £15,901.00 £15,901.00 £15,901.00 £15,901.00 £14,330.00 £14,330.00 £0.00 Fundi8i5ingldonat ions Hire of HQ £9,137.95 £9.137.95 £338.00 £0.00 £9,447.28 £2,540.53 £338.00 £0.00 Covid grants Mis¢ £0.00 £9,447.28 £26.00 NEN capilation refund Use of Hole ui ment Sub total Activities Uniform & Bad es Campsl days otjl Sub total Investment income COIF Inleresl £953.50 £953.50 £69.50 £0.00 £19,876.73 £0.00 £2,636.03 £10,738.78 £0.00 £9,137.95 £82.00 £82.00 £4 302.75 £4,384.75 £140.00 £307.50 £447.50 £3,947.75 £3,947.75 £355.00 £355,00 £82.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Sub total Total Gross Income £26,721.78 £3,947.75 £9 492.95 £40,162.48 £17,413.53 Asset and investment sales, etc. £0.00 £0.00 £0.00 £0.00 £0.00 Total recei £26,721.78 £3,947.75 £9 492.95 £40 162.48 £17 413.53 For the year from 11412023 311312024 Receipts and payments Current year Restricted Designated funds funds Prevous yr Unrestricted funds Total funds Total funds Payments {change row titles as needed) Charitable Payments Section payments £1,032.73 Camp l Days out Adull support and Irainin Water and seweia Council Tax £1,032.73 £3,792.41 £3,028.25 £3,792.41 £115.00 £115.00 £239.00 £906.00 £906.00 £98.71 £486.00 £98.71 £186.88 Electricity and Gas V*dSte collection £3,983.59 £331.14 £3,983.59 £331.14 £1,600.92 £4,372.96 £298.97 Trading Post bill OSM and iNebsile fees Cleaner and materials Execlmeeting ex enses In5uiance £1,600.92 £916.47 £374.78 £374.78 £366.25 £1,567.50 £1,567.50 £332.40 £5.95 £5.95 £1,485.60 £2,752.22 £2.70 £1,485.60 £2,752.22 £1,935.13 £5,789.84 Sile mainlenance Capitalio ent Stores and Slalione Remernbran da £13,815.50 £13 815.50 £3,000.00 £331.97 £331.97 £2,351.47 £ioo.00 £163.94 £100.00 £163.94 £100.00 Misc Phone and inlernel Refund ol subs £23.80 £222.05 £0.00 £222.05 £0.00 £108.52 £0.00 £32,788.53 £379.25 £0.00 Bank ¢harges £108.52 £243.20 £610.52 £24,663.09 Sub total Fundraising ex enses General £28,996.12 £0.00 £0.00 £0.00 £0.00 £1,524.95 £1,524.95 £1,524.95 £1,524.95 £10.00 £10.00 Sub total Total Gross enditure £28,996.12 £0.00 £1524.95 £34 313.48 £24,673.09 Asset and investment urchases, etc. £0.00 £0.00 Total me £28,996.12 £0.00 £1.524.95 £34,313.48 £24 673.09 Net of receip 2,274.34 Transfers be £0.00 Cash funds last year end Cash funds t -£2,274.34 £3,947.75 £0.00 £7,968.00 £0.00 £9,641.41 £0.00 £0.00 £9 641.41 7,259.56 £0.00 £3,947.75 £7,968.00 -£7,259.56 Statement of assets and liabilities at the end of the ear Current Year Restricted Designated funds funds Prevous Total funds Unrestricted funds Total funds Cash funds Bank current account Bank deposit accoLJnl COIF Charities De osit Account CashlFloa15 £800.76 £12,636.17 £13,436.93 £7,386.68 £0.00 £7,375.74 £7,375.74 £244.58 £12,955.80 £445.83 £244.58 Total cash funds Other monetary assets Tax Claim £1,045.34 £7 375.74 £12,636.17 £21,057.25 £20,788.31 £0.00 £0.00 £0.00 £0.00 £0.00 Debts (Sue from the CountylAre3lDislr icUGrou Insurance claim £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Sub total Investment assets Inveslmenl ro ert ¢Jelail Quoted inveslments other investments detail Sub total Non monetary assets for charity's own use Badge stock Shop stock Other stock £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £236,181.00 £so,000.00 Building Land £236,181.00 £50,000.00 £0.00 £0.00 £0.00 £0.00 £236,181.00 £50,000.00 Scouting equipment, furniture etc Other £24,514.00 £0.00 £0.00 £24,514.00 £24,514.00 £0.00 £310,695.00 Sub total Liabilities Aeeounts not yet aid Expenses Incurred bul not invol￿￿ Subscriptions not ei aid Loan - detail £310,695.00 £0.00 £0.00 £310,695.00 £0.00 £0.00 £0.00 £0.00 £3,837.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,048.00 £0.00 £0.00 £1,048.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,048.00 £0.00 £0.00 £1,048.00 £1 830.00 £0.00 £0.00 £5,667.00 Sub total Contingent liabilities and future obligations The above receipts and payments account and statement of assets and liabilities were approved b the Trustees on and si ned on their behalf b nature Print Name Chair Treasurer Scrutineer's Report to the Trustees of the I" North Walsham Scout Group I report on the accounts of the Group for the year ended 3110312024 As the Group's trustees you are responsible for the preparation of the accounts: you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's constitution. I have scrutinised the records and the accounts presented to me. In my opinion the accounts are in accordance with the records produced to me and compLy with the constitution. Signed.. .............-..-.......... Nam Address: .... DatL'