CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Watton Village Hall (Queen's Hall) On accounts for the year ended 31 December 2023 Charity no (if any) 304106 Set out on pages 1 to15 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Robert Kendall Relevant professional qualification(sl or body FCCA IER Oct 2018
(if any): Address: 38 High Street Watton Norfolk, IP25 6AE Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
'NAITON VILLAGE HALL IQJECNS HALLI .h4riYV NIJ 304106 Annual accounts for the eriod CC17a Period end date Period start dale 0110112023 To 3111212023 Section A Statement of financial activities Restricted income funds Recommended categories by activity Details of own analysis Unrestricted funds Endowment Total this funds year Total last year Incoming resources (Note 3) F01 F02 F03 F04 F05 Incoming resources frorn generated funds Voluntary income S01 2,667 Activities for generating funds S02 41,679 41,679 28,195 Investment income S03 446 446 32 In¢oming resources from charitsble activities S04 Other incoming resources S05 Total incoming resources s06 Resources expended (Notes 4-8) 42,125 42,125 30,894 Costs of Generating Funds Costs of generating voluntary income 45,447 45,447 28,134 S07 Fundraising trading costs S08 Inve51menl management Costs S09 Charitable activities S10 Governance costs S11 492 492 285 Other resources expended S12 Total resources expended s13 Net incoming/(outgoing) resources before transfers s14 45,939 45,939 28,419 (3,814) (3,814) 2,475 Gross transfers between funds S15 Net incoming/(outgoingJ resources before other recognised gains/(losses) S16 3,814 3,814 2,475 Other recognised gainslllosses) Gains and losses on revaluation of fixed assets for the charity's own use Gains and losses on investment assets S17 S18 Net movement in funds s19 Total funds brought forward Total funds carried fonvard s21 3,814 223,826 3,814 223,826 2,475 221,351 S20 220,012 220,012 223.826 CC17a (Excell 2511112024
Section B Balance sheet Restricted Income funds Unrestricted funds Endowment Total this lunds year Total last year Fixed assets Tangible assets F01 158,418 F02 F03 F04 158,418 F05 149,039 (Note 9) B01 802 Investments {Note 10) Total fixed assets B03 B04 158,418 15 ,418 149,039 Current assets Stock and work in progress Debtors (Note 11) (Short term) investments Cash at bank and in hand Total current assets 805 1,864 3,350 1,864 3,350 1,500 3,463 B06 B07 B08 58,472 63,686 58,472 63,686 70,713 75,676 BOQ Creditors: amounts falling due within one year (Note 12) B10 2,092 2,092 889 Net current assets/(liabilities) B11 61,594 61,594 74,787 Total assets less current liabilities 812 223,826 Creditors: amounts falling due after one year (Note 12) B13 Provisions for liabilities and charges 814 Net assets 815 220,012 22 ,012 223,826 Funds of the Charity Unrestricted funds B36 223,826 3,814 223,826 3,814 221,351 2,475 B17 Restricted income funds {Not8 13) Endowment funds (Note 13) B18 B19 Total funds B20 220,012 220,012 223,826 Signed by one or two trustees on behalf of all the trustees Date of roval Signature Print Name MRIX CC17a (Excell 2511112024
Section C Notes to the accounts Note 1 Basis of preparation This section should be completed by all charities . 1.1 Basis of accounting These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: Accounting and Reporting by Charities- Statement of Recommended Practice (SORP 2005). and with. Accounting Standards., Financial Reporting Standards for Smaller Enterprises {FRSSE}', or and with the Charities Act. exce t for the followin Give details in this box if a different standard has been followed. -Tick as appropriate.. if all relevant disclosures shown in the pack have been given then please tick "Accounting Standards"; if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick 'Financial Reporting Standards for Smaller Enterprises (FRSSE).. If no departures from the chosen standards have been made then delete these words,. otherwise give details of any changes in the boxes. 1.2 Change in basis of accounting There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (S except for the following). Give details in this box of any material changes that have been made. { if no changes have been made to accounting policies Ihen delete these words. 1.3 Changes to previous accounts No changes have been made to accounts for previous years (&& except for the following). Give details in this box of any material changes that have been made. 55 if no changes have been made to accounts for previous periods then delete these words. CC17a (Excell 2511112024
Section C Notes to the accounts Icont) Note 2 Accounting policies This standard list of accounting policies has been applied by the charity except for those deleted. Where a dlfferent or additionalpolicy has been adopt@d thèn this is detailed in the box below. INCOMING RESOURCES Rg¢ognition of incoming resources These are included in the Slalemenl of Financial Activities ISOFAI when.. the charity becomes entitled lo the resources, the Iruslees are virtually certain they w111 receive the resources.. and the monetary value can be measured with suff1cienl reliability. Where incoming resources have related expenditure las with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations are only inclLsded in the SOFA when the charity has unconditional enlillement to the resources. Incorning resources with relatèd expenditure Grants and donations Tax reclaims on donations and gifts Contractual income and performance related grants Incoming resour5 from tax reclaims afe induded in the SOFA at the same time as the gift lo which they relate This is only included in the SOFA once the related good5 or ServIS have been delivered. Gifts in kind Gifts in kind are accounted for al a reasonable estimate of their value lo the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. These are only included in incoming resources {wilh an equivalent amount in resources expended) where the benefit lo the charity Is reasonably quantifiable, measurable and material. The value plad on these resources is the eslimaled value to the Charity of the service or facility received. The value of any voluntary help received is not included in the accounts bul is described in the trusteès, annLsal report. Donated Sorviees and laciltties Voluntser help Investment income This is included in the accounts when re1vable Investment gains and losses This includes any gain or loss on the sale of investrments and any gain or loss resulting from revaluing investments lo market value al the end of the year. EXPENDITURE AND LIABILITIES Liability recognition Liabilities a recognised as soon as there is a legal or constructive obligation committing the charity lo pay out resources. Include costs of the preparation and examination of stalulory accounts, the costs of Iruslee meetings and cost of any legal advice lo Iruslees on governance or conslitulional mallers. Where the charity gives a grant with conditions for ils payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the speufied service or output. These are only recognised in the ac¢ounts when a commitment has been made and there are no Conditions to be mel relating lo the grant which Temain in the control of the charity. Support cos15 Include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources. eg allocating property costs by floor areas. or per capila, staft costs by the time spent and other costs by their usage. Governance costs Grants with pèrformance conditions Grants payable without perfomian¢e conditions Support Costs ASSETS Tangible fixed assets for use These are capitalised if they can be u$ed for more than one year, and cost at least £500. They by charity are valued al cost or a reasonable value on receipt. Investrnents Investments quoted on a recognised stock exchange are valued al market value at the year end. Other investment assets are included al Iruslees, best estimate of market value. Stocks and work in progress These are valued al the lower of cost or mat*et value. POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE CC17a (EX1) 2511112024
Section C Notes to the accounts (cont) Note 3 Analysis of incoming resources Incoming resources may be further analysed if this would help the reader of the accounts. This year Last year Analysis Voluntary income DONATIONS GRANT 2,667 Totsl 2,667 Activities for generating funds HIRE OF HALL BAR TAKINGS MISCELLANEOUS 21,485 19,641 553 17,901 10,294 Totsl 41,679 28,195 Investment income INTEREST 446 32 Total 446 32 Incoming resources from charitable activities Total CC17a (Excel) 2511112024
Section C Notes to the accounts (cont) Note 4 Analysis of resources expended Resources expended may be further analysed if this would help the reader of the accounts. This year Last year Analysis Costs of generating voluntsry income BAR COSTS REPAIRS AND MAINTENANCE UTILITIES, CARETAKER, CLEANING, PHONE INSURANCE AND LICENCES DEPRECIATION, LOSS ON FIXED ASSETS 16,742 8,589 14,609 2,286 3,221 45,447 7,043 2,984 12,846 2,291 2,970 28,134 Total Fundraising trading costs Total Investment management costs Total Charitable activities Total Governance costs GENERAL MANAGEMENT 492 285 Total 492 285 CC17a {Excel) 2511112024
Section C Notes to the accounts (cont) Note 5 Support Costs Please complete this note if the charity has analysed its expenses using activity categories and has support costs. Fundraising activity Charitable Activity Governance Activity Total Cost Su ort cost Total Note 6 Details of certain items of expenditure 6.1 Trustee expenses Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter 'None' in the appropriate box(es). This year Last year Number of trustees who were paid expenses Nature of the expenses Total amount paid 6.2 Fees for examination or audit of the accounts Please provide details of the amount paid for any statutory external scrutiny of accounts and other services pmvided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es). Last year This year Independent examiner's or auditors. fees for reporting on the accounts Other fees (for example: advice, consultancy, accountsncy services) paid to the independent examiner or auditor 204 180 108 105 CC17a (Excel) 2511112024
Section C Notes to the accounts (cont) Note 7 Paid employees Please complete this note if the charity has any employees. 7.1 Staff Costs This year Last year Gross wages, salaries and benefits in kind Employer's National Insurance costs Pension costs 4,800 4,985 Total staff costs 4,800 4,985 7.2 Average number of full-time equivalent employees in the year The parts of the charity in which the employees work This year Number Last year Number Total 7.3 Defined contribution pension scheme Please complete if a defined contribution Brief details of the scheme ension scheme is o erated. This year Last year The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end CC17a (Excel} 2511112024
Section C Notes to the accounts (cont) Note 8 Grantmaking Please complete this note if the charity made any grants or donations which in aggregate fom7 a material part of the charitable activities undertaken. 8.1 Total value of grants Grants to institutions Total amount £ Grants to individuals Total amount £ Purpose for which grants made Total 8.1 Grantmaking costs If the charity's accounts are prepared on the "activity basis" please give details of any support cost associated with grantmaking. Please enter "Nil" if the charity does not identify and/or allocate support costs. Support costs of grantmaking 8.3 Grants made to institutions If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the institution supported, purpose of the grant and total paid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions su orted. Total amount of grants paid £ Names of institutions Purpose Total grants to institutions CC17a {Excel) 2511112024
Section C Notes to the accounts {cont) Note 9 Tangible fixed assets Please complete this note if the charity has any tangible fixed assets 9.1 Cost or valuation Freehold land & buildings other land & buildings P5ant, machinery and motor vehicles Fixtures, fittings and equipment Payments on account and assets under construction Total Balance brought fomard Additions 171,817 85,400 257,217 12,600 12.600 Revaluations Disposals Transfers . Balance carried forward 184,417 85,400 269,817 9.2 Accumulated depreciation and impairment provisions SLorRB SLorRB SLorRB "Basis SLorRB SLorRB Rate Balance brought forward Depreciation charge for year Impairment provisions 32,100 76,078 108,178 1,823 1,398 3,221 Revaluations Disposals Transfers. Balance carried forward 33,923 77,476 111,399 9.3 Net book value Brought forward Carried fotward 139,717 150,494 9,322 7,924 149,039 158,418 9.4 Revaluation ff any fixed assets have been revalued please giv8 details of the valuer and method of valuation The 'Yransfers" row is for movements between fixed asset Gategories. Please indicate the method of depreciation by deleting the method not applicable (SL - straight line," RB - reducing balance). Also please indicate the rate of depreciation.. for straight line, what is the anticipated life of the asset (in years),. for reducing balance. what is the percentage annual deduction. CC17a (Excel) 10 2511112024
Section C Notes to the accounts (cont} Note10 Investment assets Please complete this note if the charity has any investment assets. 10.1 Fixed assets investments Carrying (market) value at beginning of year Add: additions to investments at cost Less: disposals at carrying value Addl(deduct): net gainl{loss) on revaluation Carrying (market) value at end of year Please pmvide below.. 10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row BO3. 10.3 A breakdown of the income from investments agreeing with SOFA row SO3. 10.2 Market value at year end Analysis of investments 10.3 Income from investments for the year Investment properties Investments listed on a recognised stock exchange or held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes Investments in subsidiary or connected undertakings and companies Securities not listed on a recognised Stock Exchange Cash held as part of the investment portfolio Other investments Total 10.4 Material investment holdings If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity's total investments) please provide details. Investment held Market Value CC17a {Excel) 2511112024
Section C Notes to the accounts (cont) Note11 Debtors and prepayments Please complete this note if the charity has any debtors or ments. Analysis of debtors Amounts falling due within one year This year Last year Amounts falling due after more than one year This year Last year Trade debtors Amounts due from subsidiary and associated undertakings Other debtors Prepayments and accrued income 656 1,026 1,227 1,467 3,350 1,163 1,274 3,463 Total Note 12 Creditors and accruals Please complete this note if the charity has any creditors or accruals. 12.1 Analysis of creditors Amounts falling due within one year This year Last year Amounts falling due after more than one year This year Last year Loans and overdrafts Trade creditors Amounts due to subsidiary and associated undertakings Other creditors 1,474 342 618 547 Accruals and deferred income Totsl ,092 889 12.2 Security over assets If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please pmvide details. CC17a (Excel) 12 2511112024
Section C Notes to the accounts (cont) Note13 Endowment and restricted income funds Please complete this section if the charity has any endowment or restricted income funds. 13.1 Funds held Please give a brief description of any of the following type of funds held by the charity: permanent endowment funds (PE); expendable endowment funds (EE); and restricted income funds, including special trusts, of the charity (R). Fund Name Type PE. EE orR Purpose and Restrictions 13.2 Movements of major funds Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities. Fund balances brought forward Fund balances carried forward Incoming resources Outgoing resources Gains and losses Transfers Fund names Total Funds 13.3 Transfers between funds Please give details of any transfers between funds. From Fund (Name) To Fund (Name) Reason Amount CC17a (Excel) 13 2511112024
Section C Notes to the accounts (cont) Note 14 Transactions with related parties If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in this note. If there are no transactions to report, please enter "None" in the relevant boxes. 14.1 Remuneration and benefits Please give the amount of, and legal authority for. any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it. Amounts paid or benefit value Namè of trustee or connected party Legal authority {eg order, governing document) This year Last year 14.2 Loans Please give details of and amounts owing to or from the charity's trustees or other related parties by the charity at the year end. Amount owing This year Last year Name of trustee or connected party Legal authority Due to trustees and related parties Due from trustees and related parties 14.3 Other transaction(s) with trustees or related parties Please give details of any transaction undertaken by (or on behalf ofj the charity in which a trustee or related party has a material interest. Relationship to charity Name of the trustee or related party Description of the transaction(s This year Last year CC17a (Excel) 14 2511112024
Section C Notes to the accounts {cont} Note 15 Additional Disclosures The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheeL CC17a (Excell 15 2511112024