?, **Secretary. Website: www.tslvc.org.uk Treasurer. Julia Corrigan-Davies Mrs. Z.Sandle 18 St Johns Road 42 ,Aylmer Drive, Tilney St Lawrence Tilney St Lawrence King’s Lynn, Norfolk . PE34 4QL King’s Lynn, Phone 07810 447512 Phone 01945 880465 E-mail: tslvhsecretary@gmail.com E-mail: zoesandle@hotmail.com** ## **Minutes of Tilney St. Lawrence Village Committee AGM** ## **held on Monday 18[th] March 2024 at 6:30pm** **ATTENDEES -** Trevor Marshall, Abby Marshall, Zoe Sandle, Kay Waring, Linda Petts, Jayne Lawson, Helen Greenwood, Rose Day, Ian Lawson, **APOLOGIES -** Doreen Hattigan, Ian Lawson ## **VISITORS** - None *********** ## **End of year reports** Chairperson – Another busy year for the Village Hall and this has only been possible with the hard work and dedication of our committee. The Hall is now at near or full capacity with a wide range of activities available such as; Pre-school, Dance Groups, Table Tennis, Short Mat Bowls, Football Clubs and Bingos. The Committee continues to bring new and popular events almost monthly to engage with the village and surrounding communities. We are currently updating our website with the capability to make online enquiries to enable access to availability and booking process. We continue to apply for funding to upgrade the hall, internally and externally aiming to give it a fresh, modernised appeal. Works to date have include the toilet and cloakroom areas and all windows are doors to be replaced/updated in the coming months. A new contract had been agreed in terms of our lease to the William Day Centre through Independence Matters. The lease is for a further 3 years to March 2027 and more I line with current market rates. Externally, the play area now has an accessible swing enabling greater inclusion for children who otherwise might not be able to use the play area and the skate park has been altered to achieve increased safety for users. Lastly a new outside sheltered seating area is to be erected by the end of March. The Committee has agreed that the new seating area be dedicated to Philip Cullen, who sadly passed away last year, for his long-standing service to the village of Tilney St Lawrence. Treasurer – presented 31[st] October 2023 Year End Accounts and responded to any questions and comments. Acknowledgment accounts were improved from previous, Covid impacted years. Chairperson: Trevor Marshall Vice Chairperson: Kay Waring Booking Clerk – Bookings remain very busy and the increase in hire rates from Feb 23 do not appear to have affected hires. Regular hirers remain the same, with Pre-School extending to Wednesday afternoons as of Easter 2024. Evenings are fully booked term time with regular hirers and if we could offer more evenings we would easily fill them. DPS – all DPS requirements complied with, no concerns. Caretaker – Routine checks, maintenance and repairs undertaken as appropriate throughout the year. Note of Resignations April 23 to March 24 – David Cobbin resigned from Caretaker duties and sadly Phillip Cullen (previous Chairperson and Committee Member) passed away earlier this year. *********** ## **Election/Re-Election of Officers, Clerical Staff, Committee Members and confirmation of Employees** All **members stood down except the Secretary who called for nominations for Chairperson.** ## **OFFICERS 24/25** **Chairperso** n – Trevor Marshall proposed and re-elected **Vice Chairperson** – Kay Waring proposed and re-elected Re-elected Chairperson called for nominations and successful electees as follows; Secretary – Julia Corrigan-Davies Vice Secretary – Dorren Hattigan Treasurer – Zoe Sandle Vice Treasurer – Abby Marshall ## **CLERICAL STAFF 24/25** CCTV Liaison Officer – Abby Marshall Assistant CCTV Liaison Officer – Zoe Sandle 100 Club Organiser – Abby Marshall Parish Council Liaison Officers – Helen Greenwood and Rose Day Data Protection Officer – Parish Council – re-confirm with PC Clerk Risk Assessment Officer – TBC Play Area Inspector – TBC Grants & Funding Co-ordinator – Jayne Lawson Chairperson: Trevor Marshall Vice Chairperson: Kay Waring ## **EMPLOYEES 24/25** Auditor – Karen Thorpe Car Park Security (Gatekeeper) – David Cobbin Caretaker – Wayne Corrigan-Davies Cleaner – Helen Greenwood Designated Premises Supervisor – Ian Lawson Litter Picker – Rio Pachent-Bright (new appointment) ## **Committee Members** All Officers and Clerical Staff listed above and Emily Jackson Ian Lawson Linda Petts ## **Honorary Committee Members** Anne Thompson Audrey Calton - Friend of the Committee *********** ## **ANY OTHER BUSINESS** Secretary to ensure up to date contact details for all Officers, Members and Employees on file. Follow up and confirm Risk Assessment Officer and Play Area Inspector asap. Meeting closed at 18:55 ## **Next AGM – Monday 17[th] March 2025** Chairperson: Trevor Marshall Vice Chairperson: Kay Waring Tilney St Lawrence Village Committee Income & Expenditure Year Ending October 2023 rilney St Lawrence Village Hall & Recreation Ground Summary Receipts & Payments Account For the year ending 31" October 2023 RECEIPTS Lettings W.D.C Rent & Utilities Post (￿ce Rent & Utilities Functions Bar Transfer 100 Club Bingo Books/Dabbers Recycling Credits Refunds Skylarks Pre-school Rent Donations Grants 13673.15 2790.02 1019.88 9685.39 3700.00 468.00 331.00 111.75 444.00 7382.96 279.00 34175.00 Total Receipts 74064.15 rnents Key Deposit Refunds & Refunds Wages Expenses Ground Maintenance Hall Maintenance Equipment Utilities Member5hips/Courses Cleaning Products Administration CostslGifts Rates WDC Maintenance Bar Transfer Signage Grant Money Spent Insurance Function Expenses 1672.00 5211.12 2539.(M) 425.00 1364.90 1394.00 7321.04 807.30 987.67 1027.87 167.88 294.85 534.59 24175.20 1713.72 3133.71 Total Payments 52829.85 Opening 8alance as at 31st Ortober 2022 11135.52 Income less payments 21234.30 Closing Balance as at 31st Ottober 2023 32369.82 Bank Balance as at I" November 2023 32369.82 Outstanding Cheques Outstandin8 Receipts Adjusted Balance Depo$5t Accounts A & L Ino statement) 515.621466.20 BTCV + 49.62 Generall COIF General O/Bal Interest Closing 6791.61 68.88 6860.49 COIF Play Area OIBal Interest Closing .30 .30 COIF Fund Ralsln8 O/Bal Interest Closing 1.19 1.19 Total Deposlts {COIF) 6861.98 Flnanclal Statement Prepared by: PRINTED: Dated: Financlal Statement Checked by.. PRINTED: Dated: Tilney St Lawrence Village Committee Bar Income & Expenditure Year Ending October 2023 rilney St Lawrence Village Hall Bar Summary Receipts & Payments Account For the year ending 31 October 2023 RECEIPTS Bar Takings Card Takings Hall Transfer Bar Hire Refunds 6417.35 6749.28 210.49 240.00 209.35 Total Receipts 13826.47 Pa ments Wages Tax/NI Sum Up Exps Internet Stock Llcense Equipment Uniform Hall Transfer Expenses 3141.34 316.80 114.14 140.Crf) 6005.66 180.IX) 53.34 29.34 3700.00 126.56 Total Payments 13807.18 Openlng Balance as at 3151 October 2022 1522.36 Income le55 payments 19.29 Closin8 Balance as at 3151 October 2023 1541.65 Bank Balance as at l November 2023 1541.65 Outstanding Cheques Outstandlng Receipts Adjusted Balance 1541.65 Flnanclal Statement Prepared by.. PRipifED: Dated: Flnanclal Ststement Checked by: PRIKfED." Dated: