TAVERHAM VILLAGE HALL COMMSTTEE ANNUAL REPORT FOR THE YEAR MARCH 2021- FEBRUARY 2022 T2verl)am Vlllage Hall, Sancly Lane, Taverham, Norwlch NR8 6JR Is reglstered with the charity Commlsslonei's (No. 304DE61 and constltul'pd by deed of trust. A Management Committee comprising 7 members elected by the public and 7 members represenL'ing their organisations Ilhe Parish Council has the right to appoint two representative membersl administÈrs thè charlty. The objectlve of the charity 15 to maintain the Village Hall for the. commun81 beneflt of t.he Inh8bltant5 of Taverham and the nelghboui"hood. The Management Committee aims to provide first class hall facllltle5 at an affordable price for meetlngs, recreation, and loisure time occupation with the objectlve for Improvlng the Ilfe of local people. Whllst Taverham Vlllage Hall Is run by a Management Commlttee (all of whom are volunteers) it rellos totally on hire fees, fundraising land occaslonally donatlon5 and grantsl for Its Incume. The land It 5tand5 on 9nd surroundlng it, belongs to the Parish Council. Our weh slte- www.laverharnvilla ehall. ola55te.com1s regulai.ly updated wlth the latest news and actlvlt1es In addltlon to informotlon regarding clubs and activitles. As many wlll nol hove hud the opportunlty to read my reportsfor the pust two yeots due to natlonol lockdowns, I storf by repeotlng some of the key elements. It is certJlnly true as I wllte thls repart thot, l am Gertulnlyfortuft)ote to be chulrmon at such on Interestlng (Fnd lutely chollenging timE in thefurther development of the villoge holl ttnd worklng wll'h such an enthuslostic committee with ti deslre to provide one of the best commvnily village halls in the county, thusfulfilllng ovrobjectives detL711ed above, However, such is their ehthusi(Jsm and desire for completing improvements the reins must Jje pulled in at tlmes to ensuie projects, though very deslruble, ureflnonGlallysLlStainahlp. Hoving said thut, I know the entlre team contlnue5 to be committed to further Improve rhe Vlllage Holl wlth an i171presslve refurblshment ond rgdecorrJtlon plun in ploce thut will ensure I"he highest of. staiidord5 are mLyintoinEd, Diirlng 2019 Improvements In th8 use ofspace resulted IM the complEtlon ol the quollty refurb15hment to the Inuln ludles tollptfuclllty. This umhitlous project WL7S not without issues when modlfving t7n older building with complex services and it htsped the colours chosen willprove to be timeless ond with care will lustforseverc71 yell. At the some tlme, the Committee had also invested in protective wall covering to the newly refurblshedsultel whlch had suffered con51derable damage tu the ploster and palntflnlshes particularly t low level. Throughout 2020/21 Covld-lg ht7s brought mony chollenges not only regordlng l?eultli impllcutions but t71so the effects on chorltable c>rganisatlons aJ)d Toverhoin Vlllage Holl ure n() exceptlon os they re dependent on incamefrom hlrefee5 andfundralsing. The importunGe of toklng evely precuutloii to protect the welfarE of thE community and voliinleers w05 Ut thefL>refront of our mii?ds which is why the Village Holl remuined c105ed to the mojority, porliculorly durii?g the perlod.s of lockdow.
The Covid-J9 Steerlng Group hod to update the Safety rule5 dully In sc>me instqmces ensiirlng uur cility Wds o covld safe envli'oninenl Jor tho3e pernillted to attend ut vorious 5tuges duKlng the pandeinlc. I would like to thunk Inembers of the SteerlnLY Groupfor their help aiid support duriiig thls dllficult pÉrlod In oddltlon to hlrers and vlsltois wlio hLyve potle17tly waltedfor thelr group to be permltted to return. Covid-19 has not only Increused costs buEfrustriYtingly does Increase tl?e worklood of everyone Involved wllh the Taverham Vlllc¥ge Ilall and I thank you ollforyoui patlence uhd underst(7ndli?g, Oui. website, taverhamvllla reqiilrements. olasite.CDin contlnues to provlde you with our lotest covrd-19 We ore i?Dw In u perlod OJ. le(yrnlno to Ilve wlth Covd-lg, und I t7m Sure mony will be glod tofeel ft sense of normallty us we stait the road to recovery andfreedon) thiough 2022. Inltiolly In 2020, wefelt It prudent t)ot to proceed wlth uny of plJiinÈd major cupitdl refiirbishmeiitpluns until we hud the opportunity to evaluate ourf.Inanclol posltlon, However, we did corry out some minur red2corotlon, ffnstolledsound bsorbIng panels in the Old Aall maklno It more comlortoble to hear when we all ger together ugoln and replaced thefour remoining Emergency exit doors to Improve Insulotion and securlty. Thls wus stlll an investment totulllng £9900 ond I would like to thonk Taverhum Purish Councilfor their support. Diiring 2021 we emborked on our dlsaster recovery pl(yn, <Jnd it Inu5t be sald thul were It notfor the flnanclul support receivedfrom l.lie Sovernment t7nd Broadlund District Council ourrecovei'y would hove bEen extremely difflcult. ReoiJlarfliiur]ciul ieviews were curried out ond 171thougl? we Iiud yet lu rcsume to normal hire conditions the Management Commltteefelt Gonfldent enough to proceed with the previously deluyed refurbishment of the Iwuin Kitchen to ITISO aVDidfurther dlsruptlon os vlsito I'eturned, The ulm was to create ofirst closs "¢7ccessible" kltchen focillty utlroctlng und encouruglng persons of all oge groups uAd ttbilltles to pui'tlclpate In a wide varlety ofSood preporutlon uctlvltles creating ufeeling of wellbelng and value withln tlie communlty, By providing o clean and sufe environment with ucLessibilily) irrespective of age or ability, in moderii nd hyglenlc 5urroundlngs, we also belleved those wlth disabFlities could parl'iclpate (31ongside uble bodied people provldiiTrg tri71nlng ond education improving conf'ldence oiid lif'e skills thus I'educlng the feelli?g olself-isolatlon, Severol chlld-bt7sed ucllvltles ore CUKrently ovoiloble ut the Vlllage Hall und these newfacllitles wlll encouruoe teaching tl?e vttlue of cooking unrl how they toa can help wlthin the community. WlthAoodprei)orutioii suifaces ond cook19 equlptxet)t ut vaiying heights along wll.h ensurlng enough circulation sptsce Is uvuiloblefor wheelchulr users this kitchen provides incluslvefutlllty not often found in u loc(Jl Villuge Hall. The complete bock to brlck furbIshfflejJt was c(Ii'riecl out by Anclrew Lali? Kitchens to an exceptionolly high standord thot would not be out of plore in uny high-clfjssfood estohllshment yet also wlth the wormth of rj household kil'chenfomllltsr to us all. I would Ilke to tl?unk Andrew and his teainfnr thelr hord work cind pi'olessionalism In achleving the outstondFngfinlsh ond quolity, It was pleSure worklng wlth them all. I would L71so Ilke to tliniikformer Pardlymplan Aiclier, Mel ClarkEfor l?er invul£iJble help and guldance wlth our deslun for the low-level work oiid cooking areos,
Tlie pust year has proved to beflipancially chullengingfor all cornmunlty piEmises (Jnd a9]1? Toverl)am Villafje Hall Is no exceptlon wltli extrepnely little Incoihefrorn hiring the Iiull ui7d I cannot exprESS enough our appieclotionfoi. theflnonclal support receivedfrom our Fundraising Team, Taverham Parisl? CouncFI, District Councillors and ii? partiGulor our maln spoiisorsulfron Housing Trust us wlthout their comblned help L7nd support this project would hllve been serlously deloyed. 2022 wlll be a year of consolidDtlon with only minor Investment as we seek to iestoie reserves I reodine5sfor the next mojorprojeat, the refurb15hment of the maln sport hull and heotlng System before emburking on the ever-lncreaslng wish list. Lve were extremety pleused to huve hEen approved as a worthy cuuse to toke port In the 8roud1ud D15trlct Cciuncil, Community at Heart Lottei'y. As a reglstered ch(7rltyfiindralslng Is always cliollenging tusk and by supportino the lottery rhiougl? our Ilnk you can be confldent in the knowledgg thut 50% of the income recelved will go directly to thg Toverham Villqge Hall Committee towords nulntulnlng awid Impruvlng thefacllltles offered. And you could wln a jackpot prize of £25,000. www.commLtnit atheartlatte .com aiid seuichfor Toverhom Vlllage. In Jonucjry 2021, oursecretoryjo Dye made the difficult decision to leuve Toverhoin to be close to her family in the north of Ingland and the dauntli)g tusk offflndlng o replocement commenced. The Management Commlttee and I were pleosed to welcome Lorraine Russell who occepted the role of SeGretary und ha5 enjoyed whut has certolnly been u chJllenglng yetsr, l om confident everyorte wlll contlnue to benefltfrom I'he experience und expertlse Larralne brlngs to the Vllluge Holl. On bel)tslf of tlie entlre Vllloge Holl Commlttee, I would Ilke to offer our sincere thunks to our Treosurer, Traceystone who hos hud tlle difflcult task of ensuring we recelve tsny addltlonal Govei'nmentfunding (7VlIabIefa1 beyond her Job clescrlptlon requlres. I would Ilke to thunk tl)e Purish Couiicijstaffforfleldlng our enqulrles from resldents ond the Munageinent Commlttcefor thElrhEIp) guidance, und support over thls post year andfvrpotiently enduriiig my lengthy covid-19 reports during 'virtual and physicul CLJminlttee ttieetings. Notforgetting our hirers as wlthout ou we would not hc7ve the dhility to mointoin the superbfaclllties Offered by your Village Hall. We all lookforward to welcomlng everyone back as soofr) os posslble. Blll Wurnes Chairmun TuvErhom Villo7ge Holl Committee 28lb Fehruary 2022
TAVERHAM VILLAGE HALL COMMITTEE STATEMENT OF ASSETS AND LIABILITIES AT 28TH FEBRUARY 2022 MONETARY ASSETS 202012021 202112022 Bank and Cash Balances COIF Charities Account Fund Raising Aecounls aintenanTr Accounts Cash Floats £63,344.01 4,969.11 10,309.21 38.71 £49.355.74 9,924.61 6,g92,05 £78,661.04 £66,311.11 MONETARY LIABILITIES Oulslanding lo the Inland Revenue £425.47 £429.73 Two months employee Tax and National Insurance las a small employer Tax and Nl is submilled on a qLJarterly basis) NON-MONETARY ASSETS Permanent Endowment Building used by the Charity- Taverham Village Hall is owned by the Management committee and is built on Taverham Parish Council land which is leased. The current Lease expires or* 14th October 2029. The rent is one peppercorn, if demanded, payable on 14th October each year. The land and buildings are vested in the Charity Commission and are dated January 1982. Other Assets Non-endowed Held for functional use by the charity. All items are in good wording order. Ari inventory is undertaken every years and replacements are made when necessary. Computer- con81s1ing ol hard drive, keyboard and monitor (purchased new on 21 sl February 20121 al a cost of £550 REPLACED DURING THIS FINANCIAL YEAR. A new prinlerlpholocopier purchased on 11 th November 2017, costing £34.99. Panasonic phone and three drawer filing cabinet purchased from previous Secretary lor £70 and new office chair purchased December 2006 frorn Staples £99.99 (for use of the Secretary al her home address). Computer- consisting of hard drive, keyboard and monitor Ipurchased 1 $1 May 2013 costing £637.40). New printer purchased on 18th June 2013 for £59.99. One answerphone purchased 20th Sepletnber 2003 costing £29.88 (for th& uso of the Treasurer at her home address). Seagale Portable Hard Diive - SeGretary (purchased 13th February 2021 costing £59.99)
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2022 ReGeipts 2020121 2021122 Payments 2020121 2021122 Cash in Hand @ 1-3-2021 Cash Bank @ 1-3-2021 9.65 9.65 8,537.14 10,309.21 staff Costs Inland Revenue Seoretary l Treasurer Workplace Pension 1,202.09 2,535.57 14,181.60 13.450.43 0.00 0.00 Hall Hire Adult Tap l Baby 8all21 All£rs¢hooUBreaklasVPlay5cheme Ati Clas$8s Baby Massage Bereavement Gwoup Boolcamp Bridge Club Broadland Dog Club G&G AssocJFirsl Class Learning Calm Cats 417.40 525.30 2,202.00 10,170.20 Services 223.92 24&.55 Electricity 0.00 375.83 Rates 0.00 11.10 Refuse Collection 182.25 o.oo Sanitary Collection 191.10 321.10 Spring CleaN-Cleaning 318.50 668.85 Water Rale3 2,362.05 2,718.15 49.75 39.00 Administration 21.80 0.00 Adminiblriilitsn 81.32 130.88 44.33 182.60 796.80 82.80 o.tso 192.18 20.15 195.18 0.00 0.00 6.511.56 0.00 685.50 0.00 6.112.32 540.14 9,153.09 1,085.14 0.00 279.17 9,816.12 527.37 Diabetes Prevent Drayli)n Couniry Market Fil for Lrfe 538.55 Banners 1,153.50 BT- TelephonelBroadband 0.00 Covid - Dispenserslsaniliser 180.17 Defib Pads 0.00 Data Protéctitsn 100.75 Fire Precautions 798.80 GiftslPresentalions 1,357.45 Insurance 129.00 Licences 112.80 Risk Assessment 2,451.80 Taverham Newsletter 1,397.75 stampslDeliverieslBatteiie5 499.40 stalionarylcomputer SL4ndrieL 493.75 Subscriptions 1,788.02 Sundritss 0.00 Sundries- Cleaning Materials 499.05 Zoom Fee 0.00 641.29 537.70 1,288.76 2,232.09 1,046.64 1,565.81 328.51 0.00 234.00 48.00 fj49.53 153.31 0.00 35.00 140.52 30.00 3,005.21 1,298.88 0.00 0.00 15.30 110.97 20.00 0.00 162.26 57.56 18.00 686.76 50.14 93.54 35.00 334.67 0.00 3,088.03 1,298.88 175.00 700.00 15.62 17.14 20.00 226.45 340.04 71.95 Fitn8ss/Pilale5 Garnei- Dancin9 Glpsslone VolGè Siwing Hailbe8ps- Baby & Toddlei Hislory Group Lin& D8ncing Little Glow Mailial Arts NCC Anle-Nalal o.oo 0.00 258.45 266.70 0.00 520.81 114.38 435.25 59.40 90.00 189.50 0.00 1,993.94 ,046.64 928.35 0,00 109.50 0.00 NCC Laleral Flow Tesling New Tav PlayprslProduGtions Phys Pilates Pila188 Group INI Shortmèl Bow15 SpinniTrg Tops Street Mogs Tai Chi lor Health Taverham Arl Group Taverham Band Tavetham Ev34geliGal Church Taverham PC- offelRoOM Hire TÈv8rham PC Youth Club Taverham Table Tenni5 The Ciealpie Slalion Thè Garag8 Tots Football Fun G9neral Re alr5 Aulomatie Doors - Inspection Decorating Electrica1 R8pair$ Géneral Repairs Sound Boards Plumbing l Drains 176.40 260.00 150,00 0.00 2,700.00 102.00 216.00 D.OD 1,580.34 12.29 0.00 390.00 Carri8d FDrbV8rd 22.103.64 44,899.41 Carri8d Forward 38,348.15 4S.41fj.74 NP LElqlz¥
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- MAINTENANCE ACCOUNT- YEAR ENDED 28TH FEBRUARY 2022 Receipts 2020121 2021122 Payments 2020121 2021122 Broughl Fonvard 22,103.64 44,899.41 Brought Forward 38,348.15 46,416.74 Women'5 Instilule YDung Car8rs Zumb8 Cold- Julie 0.00 0.00 109.80 80.60 452.48 0,00 ital Ex nditure Old Hall.Kilch6Tr ReftJrbishm8nl 6,936.00 29,585.40 New Water Boilèr IS1 IS21 Second Hand Vacumn Secretary Laploplsoftware 327.99 75.00 0.00 D.00 Private Hirings 120.35 2,471.63 0.00 629.00 Hlrg ol Stage Dèposi18 lo be Relurned Donations 0.00 0.00 500.00 637.30 174.49 155.10 362.34 361.35 194.61 275.99 105.17 0.00 0.00 14,DOO.00 90.00 850.00 Cancelled Hall Hire - Covtd Key Dep08il Refund 182.60 0,00 354.75 0.00 Electricity- Youlh Club EleclriGity- Parish Council Ele¢lricity T8nnis Club Water Rates- Tennis Club Transfer in from COIF actounl M*sc~ Bank Correolion Return Hall Hire Dep08ils Secretary Collection 0.00 35.00 65.00 91.33 320.00 D.00 Miscellaneou5 65.00 4,078.75 21,707.43 0.00 O.DO 6,705.02 48.00 14.00 0.00 79.33 2,068.63 8,000.00 5,000.00 896.50 2,178,78 192.00 250.00 1,459.82 SoL4r PÈnel F68d in Tariff P8ymÈ Broadland DC- COV Grant5 Broadland DC- Saffron Grant Broadland DC- Client Loltery HMRC- Furtough G18nls 101 Club Tabl8 Top SalelXm85 - Tabf88 Fundiaislng Cash in Hand @ 28-2-22 Cash in Bank @ 28-2-22 9.65 10,309.21 9.65 6.992.05 £56,288.60 £84,398.92 £56,288.6Q £84,398.92
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- COIF CHARITIES DEPOSIT FUND YEAR ENDED 28TH FEBRUARY 2022 Balance a5 at 1st March 202 £63,344.01 Interest 2021122 Received March 2021 April 2021 May 2021 June 2021 July 2021 - August 2021 September 2021 OclDber 2021 Novémber 2021 December 2021 - January 2022 February 2022 0.57 0.62 0.56 f).50 0.60 0,50 0.50 0.50 0.49 1.83 4.42 £11.73 Wllhdrawals 24th May 2021- Transfer to Bank ol Scotland Account -£14.000.00 Balance as at 28th Fèbruary 2Q22 £49,355.74 Note Al the beginning of th8 financial year b8ginning 1 st March 2021 the following monies were held in"Trust" For TEC TDddlers £218.44 Additional wonles h&ld in this Aeeounl are.. In respect of Slage Hir8 Key Holder Deposits £3.472.50 £120.50 Total held 'ln Ttusv £3,811.44 NF ,1/,
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- FUNDRAISING COMMITTEE-YEAR ENDED 28TH FEBRUARY 2022 2020121 2021122 Funds at start of Financial Period Cash in Hand N21 Wesl- CUrnt AccouE)I Barclays - Current Account 29.os 181.62 1,986.23 29.06 351.62 4,727,49 2,196.91 5,108.17 Income for the Year Fundralsin 50p Table Top Sale Christmas Craft Fair Lloyds Match Funding Plant Sale Table Top Sale - Februarylmarch Table Top Sale- October Tesco Bookshelf Tuesday Coffee Mornings Tuesday Evening Bingo 101 Subscriptions Icashl 0.00 0.00 1,000.00 1,422.26 246.75 94.70 1,757.00 1,000.00 120.20 397.90 1,056.42 466.00 146.00 132.00 0.00 0.00 88.40 0.00 2,755.41 5,170.22 101 Club Le8s.' Prize Money cashed 570.00 400.00 540.00 775.00 170,00 5,122.32 -235.00 10,043.39 Transfers To Maintenance Account from Barclays Fundraising Account To COIF Account o.ao 0.00 0.00 0.00 0.00 0.00 Reversal ol Bank Duplication Janel Lalchford - Plant Sale Expenses 14.15 94.52 Funds at end of Financial Period Cash in Hand Nal West- Current Account Barclays - Current Account 29.06 3S1.62 4.727.49 29.06 116.62 9,803.19 5,108.17 5,122.32 9,948.87 10,043.39 ?(
TAVERHAM VILLAGE HALL COMMITTEE FINANCIAL STATEMENT- 101 CLUB - YEAR ENDED 28TH FEBRUARY 2022 Nal West Account- Balance as at Isl March 2021 £351.62 Subscriptions received Islanding Orders) 540.00 891.62 Less '. Prize money cashed bebNeenlst March 2021 and 28th February 2022 775.00 Balance as al 28th February 2022 £116.62 WINNING MEMBERS I PRIZE MONEY March 2021 April 2021 May 2021 June 2021 July 2021 August 2021 September 2021 October 2021 November 2021 December 2021 January 2022 Febmary 2022 Mr A Calver Susan Millar Mr Porter Jane Bulmer Mrs L Jellries Mrs L Jeffries Mrs P Morgan Mrs C Cook Luke Millar Mr G Bedford Mrs P Morgan K & L Morgan No. 31 No. 173 No. 126 No. 105 No. 95 No, 95 No 102 No. 63 No. 118 No.2 No. 102 No.48 £100.00 25.00 25.00 100.00 25.00 25.00 100.00 25.00 25.00 100.00 25.00 25.00 £600.00 .1,} y
TAVERHAM FAYRE 2020 INCOME AND EXPENDITURE ACCOUNT INCOME EXPENDITURE Cash in Hand @ 31110119 Cash in Bank @ 31110119 £19.29 £4,163.96 Refund of Stall Fees IC Travel Palmer Sapienla Education Priscilla Bacon Gamish Donuts Jasminè Tobias 1st T8vèrham Scouts £10.00 £10.00 £10.00 £10.00 £50.00 £10.00 £50.00 Sale of Stalls 1 sl Taverham Scouts Lychgale Children8 Sapienla Educalian Grannys Little CH Priscilla Bacon IC Travel Garnish Donuts Sonia Palmer Isl Taverham Scouts £50.00 £20.00 £10.00 £10.00 £10.00 £10.00 £50 00 £10.00 £50.00 Post Office - Stamps £7.80 Highline Refund11 sl Partl (Climbing Wall from 20191 £680,00 Cash in Hand @ 30110120 Cash in Bank @ 30110120 £11.49 £4,913.98 £5,083.27 £5,083.27 TAVERHAM FAYRE 2021 INCOME AND EXPENDITURE ACCOUNT INCOME EXPENDITURE Cash in Hand @ 31110120 Cash in Bank @ 31110120 £11.49 £4,913.98 Cssh in Hand @ 30110121 Cash in Bank @ 30110121 £11.49 £5,253.98 Highline Refund12nd Partl {Climbinu W811 from 20191 £340.00 £5,265.47 £5,265.47 Due lo COVID reslriclions Taverham Fayre was canlled for 2020 and 2021, refunds were given lo stallholders who had paid prior lo lockdown Refunds from Highline were received ltsllowing a dispute over payment for a climbing wall which did not arrive at Taverham Fayre 2019
Independent examiner's report to the trustees of Taverham Village Hall Committee I report on the accounts Df Taverham Vlllage Hall Committee for the year ended 28, February 2022 Respective responsibilities of trustees and Independent examiner As the charity's trustees you are responslble for the preparation of the financial Statements. You consider that ar) audlt Is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independent examination is needed. It Is my responslblllty to.. examlne the accounts under section 145 of the Charlties Act- follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the Charities Act,. and state whether any particular matters have come to my attention. Basis of examinerfs statement My examination wa5 rrIed out In accordance with the general dlrections given by the Charitv Commlssion. The examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented wlth those records. It also includes consider3tion of any unusual items or disclosures in the financial statements and seeklng explanations from you as trustees concerning any such matters, The procedures undertaken do not provide all the evldence that would be requlred In an audit, and consequently no opinlon is given as to whether the financial statement5 present a 'true and fair view, and the report 15 Ilmited to those matters set out in the statement below. Independent examiner's statement In connection with my examination no matter has come to my attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the charities Act. or the financial statements do not accord with the accounting retords. I have completed my examination and have no concerns in respect of the matters listed above and, In connection with following the directions of the Charity Commission, I have found no matters that require drawlng to your attention. Andrew Parker FCCA Date: 28 july 2024 Andrew Parker Associates Ltd Unit 7 Beech Avenue Business Park Taverham Norwich, NR8 6HU